Payroll Manager Non-Exempt

ROBERT FERRARO

*** ****** ***, ******* **, ***** · 603-***-****

*********@*****.***

HR Manager/Payroll/Benefits Coordinator Dedicated/Resourceful/Quick Learner

EXPERIENCE

September 2023-December 2023 – Contract Role

Payroll Manager, SIAA – Hampton, NH

Duties and Responsibilities

-Manage the day-to-day payroll administrative duties

-Complete Bi-weekly payroll for exempt and non-exempt employees alike

-Add bonuses, commissions, reimbursements, or off-cycle payrolls when needed

-Created cash requirement reports and deductions reports to compare with payroll register for accuracy and for preparation of booking the GL

-Work closely with the HR team to ensure accuracy of new hires, termination paperwork and cash-out checks

-Used Paychex (FLEX) platform

July 2023-September 2023 – Contract Role

Payroll Manager, HomeWorks Energy– Medford, MA

Duties and Responsibilities

-Manage the day-to-day payroll administrative duties

-Complete Bi-weekly payroll for exempt and non-exempt employees alike

-Add bonuses, commissions, reimbursements, or off-cycle payrolls when needed

-Created cash requirement reports and deductions reports to compare with payroll register for accuracy and for preparation of booking the GL

-Work closely with the HR team to ensure accuracy of new hires, termination paperwork and cash-out checks

-Used ADP WFN payroll platform

March 2023-June 2023 – Contract Role

HR/Payroll Manager, Polyform – Northbridge, MA

Duties and Responsibilities

-Manage the day-to-day payroll administrative duties

-Complete Bi-weekly payroll for exempt and non-exempt employees alike

-Add bonuses, commissions, reimbursements, or off-cycle payrolls when needed

-Created cash requirement reports and deductions reports to compare with payroll register for accuracy and for preparation of booking the GL

-Wire, transfer funds between communities and to various banks for payroll and deductions

-Manage communication between unions and company to remain in compliance

-Any ad hoc duties/reports as needed

-Work closely with the HR team to ensure accuracy of new hires, termination paperwork and cash-out checks

-Proficient with Bamboo HRIS system and Paylocity payroll platform

October 2022 – December 2022

Payroll Manager, Stafford Management LLC (Northbridge Companies) – Burlington, MA

Duties and Responsibilities

-Manage the day-to-day payroll administrative duties

-Complete Bi-weekly payroll for exempt and non-exempt employees alike

-Add bonuses, commissions, reimbursements, or off-cycle payrolls when needed

-Created cash requirement reports and deductions reports to compare with payroll register for accuracy and for preparation of booking the GL

-Wire, transfer funds between communities and to various banks for payroll and deductions

-Any ad hoc duties/reports as needed

-Work closely with the HR team to ensure accuracy of new hires, termination paperwork and cash-out checks

June 1 2022- July19 2022 TEMPORARY ASSIGNMENT

HR/PAYROLL SPECIALIST, Advent Technologies – Boston, MA

Duties and Responsibilities

-Manage United States of all payroll and HR functions

-Prepares reports by compiling summaries of earnings, taxes, deductions, FMLA, LOA, Disability, and nontaxable wages.

-ADP WFN used in conjunction with Excel for all payroll duties. AD HOC reports as requested.

-Maintain bi-weekly payroll data; review calculate, transfer, and enter data into payroll system for both employee and independent contractor payments.

-In coordination with HR, accurately update and process new hire employees, change existing employee data and terminate employee information in the appropriate payroll period

-SOX compliance and reconciliations when needed

APRIL 2021 – OCTOBER 2021

PAYROLL COORDINATOR, logixhealth – Bedford, MA

Duties and Responsibilities:

-Prepares reports by compiling summaries of earnings, taxes, deductions, FMLA, LOA, Disability, and nontaxable wages.

-ADP WFN used in conjunction with Excel for all payroll duties. AD HOC reports as requested.

-Maintain bi-weekly payroll data; review calculate, transfer, and enter data into payroll system for both employee and independent contractor payments.

-In coordination with HR, accurately update and process new hire employees, change existing employee data and terminate employee information in the appropriate payroll period

-In coordination with the Manager, accurately process employee benefits, including insurance deductions, FSA and HRA reimbursements, 401k contributions and other payments/reimbursements through payroll

-Perform final review and approve and produce payroll including electronic processing and/or live checks

-Oversee, review, and maintain records of payroll liabilities including taxes for employer social security, Medicare, unemployment taxes, multiple state unemployment taxes and other surcharge taxes; ensure that accurate federal and state tax filings are remitted and employee/contractor year-end W2/1099-M are issued by the payroll company in a timely fashion

-Accurately transfer and edit payroll data by transferring information into the corporate accounting system and maintaining the payroll general ledger to reconcile the related bank account; this may require balancing the payroll accounts and resolving payroll discrepancies

-Prepare biweekly payroll and quarterly and annual reports by compiling summaries of hours, gross earnings, deductions, taxable earnings, and employee/employer federal and state taxes

-Ensure all payroll information and records are maintained in accordance with statutory requirements and support all internal and external audits related to payroll

-Maintain confidentiality of all employee and payroll information

-Uphold company mission, vision, and values

-Ensure compliance with all pertinent local, state, and federal laws and regulations relating to operations and employment

MARCH 2020 – AUGUST 2020 TEMPORARY PROJECT

PAYROLL ACCOUNTANT, Clinton Allied Health Initiative– Boston, MA

Duties and Responsibilities:

-Updates payroll records by reviewing and approving changes in exemptions, insurance coverage, savings and deductions, and job titles, and department/division transfers

-Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages

-Prepare and process out of state and country payroll

-Use of ADP Workforce Now for running payroll and generating reports

-Determines payroll liabilities by approving the calculation of employee federal and state income and social security taxes, and employer’s social security taxes, and employer’s social security, unemployment, and worker’s compensation payments

-Balances the payroll accounts by resolving payroll discrepancies

-Provides payroll information by answering questions and requests

-Maintains payroll guidelines by writing and updating policies and procedures

-Complies with federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions

-International payroll for multiple countries

-Experience with bank reconciliations, taxes, preparing and comparing various pre-payroll reports to audit payroll for accuracy

-Various reports for post payroll procedures

DECEMBER 2018 – MARCH 2020

PAYROLL MANAGER, Greater Lynn Senior Services – Lynn, MA

Duties and Responsibilities:

-Process attendance records and other documents (e.g., W-2 and tax forms)

-Use of ADP Workforce Now for running payroll and generating reports

-Check payroll information for accuracy and ensure all relevant paperwork is in order

-Coordinate with HR about changes in payroll (e.g., terminations, new hires)

-Oversee electronic payments and distribution of payroll checks

-Update data with salary or wage adjustments

-Process other financial compensations or deductions (e.g., annual bonuses, severance pay, taxes, worker’s compensation)

-Handle benefit expenses, like insurance fees or paid leave

-Manage communication between unions and company to remain in compliance

-Produce reports to upper management upon request

-Answer employee questions or complaints about salaries and payments

-Work with authorities (e.g., IRS) on audits or requests

-Process and audit timesheets both paper and electronic time keeping for 700+ employees.

-Issue live checks when needed

Employment, wage, and other verification forms completed for employees

2017 – 2018

PAYROLL/BENEFITS COORDINATOR, Starwood Hotel – Boston, MA

Duties and Responsibilities:

-Scheduled all servers and bartenders for all banquets and events (over 30 conference rooms and ballrooms)

-Completed payroll weekly for union servers, waiters, and bartenders

2015 – 2016

HUMAN RESOURCES MANAGER, NETTS– North Andover, MA

Duties and Responsibilities:

-Oversees human resource functions of assigned regional stores, including but not limited to, staffing, training, scheduling, and employee relations

-Supports talent acquisition initiatives and contributes to recruiting, sourcing, interviewing, selecting, and training high caliber personnel

-Builds and maintains professional relationships with trade schools, military job placement centers and employment agencies

-Monitors and assists in managing activities related to Risk, Safety Management

-Ensures all managers follow company policies, accident procedures, and loss prevention procedures

-Ensures compliance with all applicable laws and regulations at the federal, state, and local levels

-Accountable for human resources performance of stores in assigned market

-Advises Regional Manager on all matters impacting the human resources function of the region

-Monitors and interprets HR key performance indicators (KPIs), targets, projections, and labor management

-Informs Divisional Human Resource Manager on all matters that can adversely impact the HR compliance of the region, divisional and company

-Assists Regional Manager in the development of an annual business plan focused on customer satisfaction, sales growth, maximizing profit, and employee engagement

-Investigates complaints and concerns in a timely manner.

2009 – 2015

HUMAN RESOURCES MANAGER, CTM Media– Woburn, MA

Duties and Responsibilities:

-Oversees human resource functions of assigned regional stores, including but not limited to, staffing, training, scheduling, and employee relations

-Draft company correspondence i.e., Employee Handbooks and inter-office memorandum

-Welcome new employees to the organization and performed orientation

-Maintained quality service and strictly followed company protocol and State and Federal Labor Laws

-Maintaining employee files

-Interviewing potential candidates

-Plan and coordinate the workforce to best use employees’ talents

-Resolve issues between management and employees

-Advise managers on policies like equal employment opportunity and sexual harassment

-Coordinate and supervise the work of specialists and staff

-Oversee recruitment and hiring process

-Direct disciplinary procedures

2004-2009

RECRUITER/ HUMAN RESOURCE GENERALIST, aegis lending corp– Manchester, NH

Duties and Responsibilities:

-Recruiter and then was the lead supervisor with the department

-Full-desk on-boarding

-Presentations to new employees and orientation

-Assisted HR Manager with other duties but not limited to Benefits, payroll, scheduling, time-off, disciplinary actions.

EDUCATION

MAY 2017 - 2019

MASTER’S IN HUMAN RESOURCE MANAGEMENT, southern new hampshire university, manchester NH

MAY 2012 - 2017

BACHELOR’S IN SCIENCE IN BUSINESS ADMINISTRATION, southern new hampshire university, manchester NH

1992-1998

ASSOCIATES DEGREE IN BUSINESS MANAGEMENT AND COMPUTER OPTIONS, northern essex community college, haverhill ma

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