Records Management Project

CHRISTOPHER SUTTON

** ***** **** **. *****, PA **023 ~ (610) 203- 4080 ~ ********@******.***

OBJECTIVE

To obtain a position using the relevant 30 years job experience in the records management profession. EDUCATION

Currently preparing for my ARMA Certified Records Manager (CRM) Designation United States Marine Corps

Certified: 08/14/1984

Major: Aviation Administration Specialist

Computer Learning Center

Certified: 08/20/1993

Major: Computer Operator

RELEVANT COURSEWORK

Project Management; Computer Operations, Electronic Document Imaging Systems, Total Project Management (The George Washington University, Continuing Education Program) WORK EXPERIENCE

Bank New York Mellon

Vice President/Senior Records Manager (Delaware/Valley Forge PA/Westborough MA Records Management) – January 2009 –September 2023

• Manage all aspects or Records Management

• Manage the Legal Hold process. Place records on legal hold in reference to any matter given by the legal department.

• Take records off legal hold once matter has been satisfied by each party.

• Manage and write processes and procedures and records retention policies.

• Manage the vendor relationship with relation to all records that are maintained on behalf of the company. This includes more than sixty (60) vendor accounts.

• Make sure records are destroyed in accordance with the Bank of New York Mellon Records Retention Policy.

• Manage the process of converting new clients over to BNY when needed. This includes accepting and transferring records over from the previous service provider.

• Manage the process of de-converting lost clients over to the New Service Provider. This includes transferring, all records that belongs to the client over to their custody.

• Write processes and procedures for the daily operations within the lines of business on how to manage records and send them to off-site storage.

• Developed an in-house retention policy on how long records should remain before they are sent off site.

• Train end users on the use of the Iron Mountain Connect System/BNY Mellon Record Information Control System.

• Develop within the line of business work smarter processes to archive records daily. PFPC, Inc.

Assistant Vice President/Corporate Records Manager – April 1999 – January 2009

• Developed a records management department for the company

• Developed and centralized all corporate contracts into one centralized location within the company.

• Developed a process which allowed the department for each line of business to view all client contracts via desktop. (Documents were scanned)

• Manage all aspects or Records Management

• Train end users of the use of the Iron Mountain Connect System.

• Manage the Legal Hold process. Place records on legal hold in reference to any matter given by the legal department.

• Gathered and produced records for all SEC audits, when requested by different Lines of Business.

• Take records off legal hold once matter has been satisfied by each party.

• Manage and write processes and procedures and records retention policies.

• Manage the vendor relationship with relation to all records that are maintained on behalf of the company.

• Make sure records are destroyed in accordance with the Bank of New York Mellon Records Retention Policy.

• Write processes and procedures for the daily operations within the lines of business on how to manage records and send them to off-site storage.

• Developed an in house retention policy on how long records should remain before they are sent off site. Mesirove, Gelman Law Firm

Legal Records Manager – April 1996 – April 1999

• Managed all conflict checks for the firm.

• Placed records on Legal Hold as needed.

• Wrote record retention policies for the firm

• Managed the off-site vendor relationship on behalf of the firm.

• Managed all file room operations for the firm.

• Ran batch jobs at the end of the day for the accounting/finance department. (Computer Operations) Philadelphia Corporation for the Aging

Corporate Records Manager – March 1994 – April 1996

• Managed all aspects of records management.

• Managed seven (7) records clerks, which maintained all client files in the corporate file room.

• Created file folder on behalf of the client for the social workers.

• Managed the clerks who delivered, picked up, and filed all client documentation on behalf of all clients.

• Prepared files for social worker to take with them on client visits on a daily basis. United States Marine Corps

Aviation Administration – February 1984 – February 1994

• Maintained all logs and records for the Aviation Maintenance Administration Department.

• Maintained and monitored the flight hours that a plane flew on a monthly basis.

• Maintained the ECAMS system. This system recorded all inflight activities that happened during a flight. Also generated a report for all inflight data for the Aviation Aircraft Maintenance Officer for morning meetings.

• Made sure that all components on the aircraft were serviced, repaired, removed, based on the number of flight hours the components had on them.

• Calculated the weigh and balance that could be on a plane. SKILLS

• Proficient in Microsoft Office Products including Word, Power Point, Excel, Outlook, Publisher

• Demonstrate excellent intrapersonal skills

• Member of ARMA International

• Studying to be a Certified Information Governance Professional (IGP) ACTIVITIES: LITTLE LEAGUE FOOTBALL COACH; YOUTH PASTOR AT MY CHURCH

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