Office Services Accounts Payable
Resume:
GILBERT IBARRA JR.
Arcadia, CA 91006
***********@*****.***
Skills
Knowledge of Windows XP, Microsoft word and excel, cc mail, postal and courier services (FedEx, UPS, and USPS), facsimile operations, scanning operations and photocopying operations.
WORK EXPERIENCE
HOSPITAL ASSOCIATION OF SOUTHERN CALIFORNIA/
Administration Services Coordinator July 17, 2006 – January 5, 2024
Responsible for distribution of company’s incoming, outgoing and inter-office mail, including receipt, sorting and distribution, post all mail, maintained daily records of employee and client postage expenses, and maintained all postal machines for postage and meter readings on a monthly basis.
Coordinated courier services (FedEx, UPS, and Airborne).
Operated facsimile machines; handled all incoming and outgoing facsimiles; maintained logbooks of all facsimiles.
Responsible photocopying operations, including binding, acco fastening, stapling, and sparrow binding all copy projects as required.
Responsible for all invoices for billing for all vendors in office services department, responsible for Company Corporate Card invoices to accounts payable. Prepare spreadsheets for accounting and all general office duties.
Responsible for maintenance on all copy and facsimile machines, monthly meter readings, ordering copy supplies (staples, toners, paper), clearing all jams on copy machines, and maintaining logbooks on all service calls on copy machines. Responsible for all general office services duties. (Moving furniture, special projects)
Overseeing all request on behalf of Hospital Association of Southern California to Office of the Building including, Parking Access, Building Access, Certification of Insurance for all vendors in building loading dock and all special requirements and request to office of the building pertaining to Suite 1300.
HOULIHAN, LOKEY HOWARD & ZUKIN: Century City, California
Office Services Assistant October 25, 1999 – October 27, 2003
Responsible for distribution of company’s incoming, outgoing and inter-office mail, including receipt, sorting, and distribution, post all mail, maintained daily records of employee and client postage expenses, and maintained all postal machines for postage and meter readings monthly.
Coordinated courier services (FedEx, UPS, and Airborne).
Operated facsimile machines; managed all incoming and outgoing facsimiles; maintained logbooks of all facsimiles.
Responsible photocopying operations, including binding, acco fastening, stapling, and sparrow binding all copy projects as required.
Responsible for all invoices for billing for all vendors in office services department, accounts payable. Prepare spreadsheets for accounting and all general office duties.
Responsible maintenance on all copy and facsimile machines, monthly meter readings, ordering copy supplies (staples, toners, paper), clearing all jams on copy machines, and maintaining logbooks on all service calls on copy machines.
Responsible for all general office services duties. (moving furniture, special projects)
PROVEDENT INVESTMENT COUNCIL; Pasadena, California
Administration Office Mail Clerk, February 1998 – June 1998
Responsible for distribution of company’s incoming, outgoing and inter-office mail, including receipt, sorting and distribution; coordinated courier services; post all accountable mail; maintained daily records of employee and client postage expenses.
Operated facsimile machines; handled all incoming and outgoing facsimiles; maintained logbooks of all facsimiles.
Housekeeping of conference rooms setups.
General Office Service’s duties.
BOWMAN & BROOKE, Torrance California
Trail Assistant/Office Services Clerk, October 1997 – January 1998
Assist attorneys in trial preparation.
Responsible distribution of company’s incoming, outgoing and inter-office mail, including receipt, sorting, and distribution; coordinated courier services; post all accountable mail, maintained daily records of employee and client postage expenses.
Operated facsimile machines; managed all incoming and outgoing facsimiles; maintained logbooks of all facsimiles.
Housekeeping of conference rooms.
General office duties.
Assist with photocopying operations, including binding, acco fastening, stapling, and sparrow binding all copy projects as required.
CHADBOURNE & PARKE, Los Angeles, California
Office Services Supervisor; February 1996 – February 1997
Coordinated and delegated work responsibilities to department members.
Photo copier and organized documents to be filed with all courts; including binding, acco fastening, stapling, and sparrow binding, three holes punching all copy projects as required.
Responsible for distribution of company’s incoming, outgoing and inter-office mail, including receipt, sorting and distribution; post all accountable mail; maintained daily records of employee and client postage expenses.
Coordinated courier and messenger services (FedEx, UPS)
Operated facsimile machines; handled all incoming and outgoing facsimiles; maintained logbooks of all facsimiles.
Housekeeping of conference rooms; and general office duties, including assisting with special projects.
LONG & LEVITT, Los Angeles, California
Office Services Clerk, January 1995 – February 1996
Responsible for distribution of company’s incoming, outgoing and inter-office mail, including receipt, sorting and distribution; coordinated courier services; post all accountable mail; maintained daily records of employee and client postage expenses.
Operated facsimile machines; handled all incoming and outgoing facsimiles; maintained logbooks of all facsimiles.
Housekeeping of conference rooms; and general office duties.
McCUTHEN, DOYLE, BROWN & ENERSEN, Los Angeles, California
Mail Clerk; October 1993- December 1994
Responsible for distribution of company’s incoming, outgoing and inter-office mail, including receipt, sorting and distribution; coordinated courier services; post all accountable mail; maintained daily records of employee and client postage expenses.
Operated facsimile machines; handled all incoming and outgoing facsimiles; maintained logbooks of all facsimiles.
MORGAN, LEWIS, & BOCKIUS, Los Angeles, California
Mail Clerk, December 1988 – October 1993
Responsible for distribution of company’s incoming, outgoing and inter-office mail, including receipt, sorting, and distribution; coordinated courier services (FedEx, UPS) post all accountable mail; maintained daily records of employee and client postage expenses.
Operated facsimile machines; managed all incoming and outgoing facsimiles; maintained logbooks of all facsimiles.
Housekeeping of conference rooms; and general office duties, responsible for ordering companies supplies; maintained supply inventory.
UNITED STATES ARMY, Fort Jackson, South Carolina
Finance and Administration Clerk, March 1983 – October 1988
Responsible maintenance of records of soldier’s finances allotments, vacation, and payroll.
Preformed various administrative office duties for Commander.
Courts and Boards Legal Clerk. Prepared and compiled all military records for court martial hearing.
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