Administrative Assistant Coordinator Ii

Pam(ela) J. Coleman

**** ********** ******; Bryan, TX 77808

979-***-****; **********@*****.***

As an Administra ve Coordinator II for the TAMU Medical Sciences Library for the past four years I bring competencies in Teams, Google Drive, Microso Suite, Concur, Laserfiche, Zoom, Outlook, Workday, Adobe Acrobat, and AggieBuy. Summary of Accomplishments

• Served on WESC Commitee, re-vamping Emergency Procedures Manuals for University Libraries.

• Created alterna ve solu on to landscaping for MSL u lizing and suppor ng the University’s School of Hor culture.

• Planned and executed re rement party for Library Director of MSL within a month of star ng posi on.

• Member of TX CERA, Completed Emergency/Disaster Federal Programs: FEMA ICS 100, 200, 300, 400, 700, 800.

• Coordina on and implementa on of re-keying building. Core Strengths:

• Organized: Planning, tracking projects.

• Se ng priori es, remaining flexible.

• Handling confiden al communica on.

• Collabora on with University administra on.

• Crea ve use of resources.

• Event Planner with 19 years of experience

• Trustworthy, loyal

• Leadership, Training

Professional Experience Texas A&M University, College Sta on, TX, Medical Sciences Library (MSL) January 2020 to Present Administrative Coordinator II

• Assistant to the Associate University Librarian (AUL- Library Director)

• Supervise Administra ve Assistant II.

• Responsible for two department credit cards and travel cards; prepare monthly expense reports.

• Provide leadership in planning, organizing, and execu ng MSL Library events.

• Manage atendance and con nuity for the AUL and Librarians with mee ngs, memberships, con nuing educa on courses, and presenta ons. Establish and promote contacts with the leading librarian associa ons.

• Disburse correspondence and record mee ng minutes for all in-house and regional branches of MSL. Ensure regionals’ inclusion in library-wide direc ves.

• Perform edi ng and proofing of correspondence, presenta ons, and accredita on support documents.

• Building proctor; responsible for maintenance and upkeep of the MSL. Conduct weekly walkthroughs, place service

ckets, and follow up to ensure work is completed. Serve as DPR for MSL.

• Conduct annual inventories of building keys, artwork, and furniture. Designate surplus items and arrange for transport.

• Obtained bids and coordinated transport of 50,000 books to Aus n Repository and JLF.

• Coordinate and execute calendar scheduling for Library staff, travel requests, travel expenses, and reimbursements u lizing Concur for Library Director, Librarians, and prospec ve candidates.

• Meet quarterly with peer administra on to review library projects, policies, and special events.

• Perform records management at the end of fiscal year.

• Submit annual Health Science Center (HSC) collabora on applica ons for Librarian access to HSC IT u lizing Laserfiche.

• Served on the SRTF taskforce to establish COVID 19 protocols and procedures for the safe return to work in all libraries. U.M. ARMY January 2018-September 2019

Executive Assistant to the Director

Na onal office serving five branches from the Northeast to South Texas offering mission camp experiences to youth for the underprivileged and handicapped that closed due to restructuring.

• Promoted the ministry through their website, social media, publica ons, and presenta ons.

• Created and managed all region calendar.

• Provided weekly agenda and minutes for staff mee ng, tracked ac on items.

• Served on Fundraising Commitee: Sought, applied, and received grant for Na onal Division.

• Data entry of client requests, registra ons, and payments on .net system.

• Tracked mission weeks, credit cards, atendance, and payments. P. Coleman/Page 2

U.M. ARMY Con nued

• Visited mission sites: Engaged with homeowners, team leaders, and students.

• Served as Safety Co-Coordinator, Cameron, TX.

• Interacted and supported 5 Regional Directors and their Board of Directors.

• Tracked donor solicita on and recogni on by region; sent end of year tax leters.

• Organized promo onal inventory: Received shipments, inventoried, filled, tracked, and billed orders.

• Managed Na onal office, purchased supplies, maintained office equipment. TUPE, Inc April 2017- December 2017

Office Manager

Personally owned business

Handled all aspects of running an office including travel, purchasing, and billing, and became proficient at extrac ng data from legal deposi ons and court documents to prepare summary reports. The business owner passed unexpectedly.

Baylor Scot & White Health, College Sta on April 2013-April 2017 Senior Executive Assistant to the Chief Operating Officer and Chief Nursing Officer I joined the core execu ve staff while the hospital was s ll in the building stage, my role shi ing according to the growing needs of the hospital.

• Maintained mul ple calendars, scheduled and recorded mee ngs, tracked ac on items, and monitored mee ng rooms within the hospital.

• Integral in keeping punch lists and giving tours.

• Administra ve support to the fourteen department directors who directly reported to the Chief Opera ng Officer/Chief Nursing Officer.

• Bi-monthly payroll repor ng for 265 employees, training staff on Lawson purchasing system, Kronos payroll, Outlook scheduler, and Concur travel.

• Scribe for the Incident Command Center, and recorded minutes for each of the 14 departmental monthly mee ngs, Board of Director mee ngs, and the daily leadership mee ngs.

• Instrumental in providing records for Chest Pain Accredita on and Trauma and Stroke Cer fica ons.

• Received the Bill Aston Award for implementa on of the “Great Catch” program to improve pa ent safety. Received and numerous awards from supervisors and peers for teamwork and excellence in scope of job performance. Cer fica ons/Training

Step-In Stand-Up Training – Green Dot Cer fied

Working Genius: Enablement and Galvanizing

Notary Public

Kronos (Payroll), Lawson (Purchasing), Concur (Travel), PeopleSo, Raiser’s Edge, WorkFlow One Organiza ons

Brazos Valley Chorale, board secretary for 2 years, Member, 10+ years; OPAS Volunteer, 4 years; American Heart Walk volunteer; American Cancer Society Catle Barons Ball, Volunteer Chair; ASP Member; BCS Marathon volunteer; and member of the FMC Choir. ‘Magina on Sta on, BOD, 5 years; and oversaw memberships for BHS PTO. An ac ve member of Pink Alliance, I have served on the Surviving & Thriving commitee for 3 years. Special Interests

• Tall Sailing Ships: Bal more Pride II and The Elissa

• Professional Development - Managerial Program at Texas A&M

• Created a Children’s Museum within Bowen Elementary School

• Event planning, including one year as a Bridal Consultant at The Greenbranch

• Host for Interna onal Students: China – 4 years, South Korea – 8 years

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