Executive Assistant Talent Acquisition
Resume:
EDUCATION
Associate in Software Engineering
Information Technology
Newham College,
London, England
August 1994
SUMMARY STATEMENT
Meticulous task-driven with 25 plus years’ experience, supporting C-level executives and executives-level staff. First-class customer-facing experience with strong organizational, technical and software skills. Accustomed to work in high-pressure offices with an easy-going “can do” attitude who can adapt successfully within a changing environment and will strive to go above and beyond to make it happen with good judgment in prioritizing work to meet deadlines with a career opportunity what will challenge my problem-solving skills and allow me to further develop my potential as an Executive Assistant. executive level staff
CONTACT
***********@*****.***
Irvine, CA 92614
PROFESSIO NAL EXPERIENCE
S USAN G EORGE
E XECUTIVE A SSISTANT
EXECUTIVE ADMINISTRATIVE ASSISTANT MARCH 2018 - AUGUST 2022 Parker Hannifin Corporation Aerospace Group Irvine, California
• Executed successfully complex domestic and international travel arrangements.
• Calculated Executive expense report for submission.
• Provided sophisticated calendar management and prioritized inquiries for a smooth day-to-day engagement with internal and external clients.
• Coordinated and executed Executive meetings in different time zones. Collaborated with management for agenda, presentation information, and documentation reviews.
• Complied with confidential and sensitive data, highlighted action, and important items, and attached the relevant files before distributing for signature and follow-up for timely responses.
• Coordinated and managed high-level company and office events including guest speakers, leadership events, air shows, service awards, government summits, offsite meetings, and communication meetings while demonstrating teamwork and strong interpersonal skills with coworkers and external vendors.
• Actively contributed to a successful lean methodology implementation through product and internal department process development and effectively applying the lean concepts tools in work areas so it allows teams to deliver customer value efficiently.
• Managed the day-to-day office operations including company policy and procedure, maintaining office supplies, equipment, and facilities.
• Provided leadership support when the corporate leaders were away, by making sure leadership was adequately alerted to any office issues.
• Provided occasional administrative support to senior leaders, including finance, human resources, and information technology departments.
EXPERTISE
PROFESSIONAL SKILLS
Critical Thinking
Time Management
Travel Arrangements
Complex Problem Solving
Project Planning
Professionalism
Document Review
Independent
Team Orientated
Attention to Detail
Flexibility
Research
Collaboration
TECHNICAL SKILLS
Microsoft Office Suite
Adobe Acrobat
Adobe Photoshop
Ariba
CRM
One Drive
Dropbox
Microsoft Visio
SharePoint
Expense Reports
Concur Software
Talen Central
MS Teams
Zoom
CAREER BREAK
PLANNED CAREER BREAK SEPTEMBER 2022 - JULY 2024
I took an intentional pause to focus on full-time traveling. Exposure to different cultures, socializing while volunteering in the community helping packing meals and school supplies for other counties, which has broadened my personal development. While continuing to excel in my personal growth in communication and technical skills, this will help building stronger working relationships with customers, managers, peers, and other coworkers. I am excited and energized to return to full-time employment. SKILLS- SETS
Qualification & Experience
Technical & Analytical
Excellent Communication
Motivated, Disciplined & Dedicated
Professional Attitude
Adaptable
Initiative
Diplomatic & Calm Under Pressure
CONTACT
***********@*****.***
Irvine, CA 92614
PROFESSIO NAL EXPERIENCE ( Continue)
EXECUTIVE ASSISTANT OCTOBER 2014 - MAY 2016
TWI Pharmaceutical Irvine, California
• Scheduled meetings and conferences for multiple people in different time zones using teleconferencing and video conferencing equipment.
• Managed and coordinated all logistics for meetings, conferences, and special events.
• Arranged complex domestic, and international travel, currency, visas, transportation, and accommodations.
• Detailed calendar management, preparing agenda, and minutes for distribution.
• Managed and submitted expense report for the Executives.
• Complied confidential materials which led to product launching.
• Maintained client database and compiling mailing lists for analyst.
• Prepared marketing materials for events, newsletter and monthly statistical reports.
• Managed office equipment, assisting Human Resources, sales, and marketing departments on companywide projects.
COMMITTEE CHAIRPERSON JULY 2016 - JUNE 2018
Boy Scouts of America (Now Scouting America) Irvine, California
• Prepared troop committee meetings, agendas, and reports. Record minutes of meetings.
• Planned and prepared presentations for Chartered Organization meetings.
• Secured leaders training for outdoor programs.
• Managed a detailed calendar, prepared newsletters, and maintained website.
• Interpret national and local policies for the committee members. AWARD
Exceptional Achievement for
Demonstrating Company Values
With a deep passion for helping others
INTERESTS
Photography
World Travel
Riding Bicycle
Yoga
EXECUTIVE ASSISTANT DECEMBER 2007 - AUGUST 2014
Reed Exhibitions Limited London, England
• Managed and organized Executive calendar, including scheduling meetings, appointments, and travel arrangements.
• Gathered in-depth research for presentations, spreadsheets, and graphs for high-level Executives’ meetings. Prepare daily memorandums, and reports and take actions at Board meetings.
• Successfully implemented an electronic filing system for confidential records.
• Screened, organized, prioritized, and routed incoming emails, phone calls, took and prepared meeting minutes, composed correspondences, memorandums, and contracts.
• Acted as the Office Manager for the day-to-day office operations, including company policy and procedure, maintaining office supplies, equipment, and facilities.
• Managed company and office events and projects which included Leadership participation as presenters, AV companies, food & beverage suppliers, and Health & Safety. S USAN G EORGE
E XECUTIVE A SSISTANT
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