Payroll Specialist Benefits Administration
Resume:
M A R T H A
C A L L A G H A N
Detail-oriented Payroll & Benefits Manager knowledgeable about state and federal laws who expertly manages high volumes of weekly payroll. Offers superior work ethic and well-versed in payroll procedures and controls. Manage payroll independently and complete timely payment to employees by handling accurate payroll activities, updates, and recordkeeping. Successful benefits professional specializing in compensation planning and benefits administration. Well-versed in market conditions and competitor employment packages. Help keep employees satisfied and performing with industry-leading structures.
Lion Electric Manufacturing USA, Channahon, Il, Jun 2022 - Current Payroll & Benefits Manger
Employco, Westmont, Il, Feb 2018 - May 2022
Payroll Specialist
PROFESSIONAL SUMMARY
EXPERIENCE
Reviewed and approved changes in exemptions and savings deductions to maintain updated payroll flies.
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Processed child support payments, verifications of employment and garnishments.
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Oversaw unemployment claims, as well as reporting functions for Bureau Labor of Statistics.
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Managed and developed payroll staff, including daily workflow coordination.
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• Enforced compliance with all federal, state and local legal requirements. Trained employees on how to accurately use organization's timekeeping system and avoid payroll delays.
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Analyzed data and compiled summaries of earnings, taxes, deductions and other key payroll information.
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Compiled accounting reports, statements and summaries covering monthly, quarterly and yearly payroll information.
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Kept payroll information confidential, protecting operations and maintaining employee confidence.
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Completed forms to facilitate benefits administration, including medical insurance and pension plans.
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Interpreted benefit policies and procedures to address employee questions and concerns.
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Established and maintained working relationships with benefit providers to expedite benefits delivery.
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Maintained professional and technical benefits knowledge to collect, analyze and reconcile accounts quickly.
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Developed benefit communications and counseled employees on benefits- related issues to enhance understanding.
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Reviewed contracts, benefit plan summaries and partnership charters to check for accuracy.
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Designed and managed competitive benefits programs to serve 300+ employees.
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• Utilized downtime to perform routine tasks, preventing service delays. 6509 klinger lane,
Plainfield, IL 60586
marthacallaghan24@gma
il.com
CONTACT
SKILLS
• WORKFLOW OPTIMIZATION
• TRAINING
• PRIORITIZATION
• TEAMWORK
• PROJECT MANAGEMENT
• EMPLOYEE TRAINING
• STAFF MANAGEMENT
BENEFITS
ADMINISTRATION
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• HRIS UPDATING
• EMPLOYEE RELATIONS
• NEW HIRE ORIENTATION
MAINTAIN EMPLOYMENT
RECORDS
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• HRIS MANAGEMENT
• ONBOARD NEW HIRES
• TIMESHEET REVIEW
• DATA ENTRY
• VERBAL COMMUNICATION
• RECORDS REVIEW
• MULTITASKING
UNEMPLOYMENT BENEFITS
CLAIMS
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• PAYROLL PROCESSING
• REGULATORY COMPLIANCE
EMPLOYMENT
VERIFICATIONS
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• RISK MITIGATION
• FRAUD PREVENTION
BUILD CUSTOMER
RELATIONSHIPS
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• DATA MANAGEMENT
PAYROLL DOCUMENT
MANAGEMENT
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• JOB CLASSIFICATION
• TASK PRIORITIZATION
• PROBLEM-SOLVING
• ANALYTICAL THINKING.
The Plus Group, Woodridge, Il, Nov 2008 - Jan 2018 Operations Administrator
Tracked changing state and federal payroll regulations to keep operations legally compliant.
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Handled requests from employees to resolve questions and concerns related to bi-weekly payroll.
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Set up and reconciled voluntary payroll deductions, prepared reports, and resolved exceptions to balance payroll.
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Verified payroll and processed batches with correct time amounts, 401K contributions, and HSA values.
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Calculated employee federal and state income tax and social security taxes, unemployment, and worker's compensation to determine payroll liabilities.
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Created or updated payroll records by entering changes such as exemptions and insurance coverage.
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Followed policies, procedures, and reporting processes in maintaining payroll operations.
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Reviewed timesheets for accuracy and flagged errors to gather additional information or correct data.
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Made required adjustments in computerized payroll program based on changes in organization impacting on payroll processing.
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Kept payroll information confidential, protecting operations and maintaining employee confidence.
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Compiled accounting reports, statements and summaries covering monthly, quarterly and yearly payroll information.
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Provided first-line customer service by responding to all HR for HR-related inquiries.
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Organized and maintained paper records and served as HRIS super-user and support for staff.
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Responded to basic HR questions from managers and employees regarding personnel practices, labor laws, health insurance, retirement, workers' compensation, recruiting, time off, and training.
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Performed file audits to verify collection of required employee documentation.
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Answered questions regarding examinations, eligibility, salaries, benefits, and other pertinent information.
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• Reviewed activities regularly to identify opportunities for improvement. Participated in seminars and additional training to expand knowledge and skills.
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• Maintained good working relationship with co-workers and management.
• Followed established guidelines and procedures.
Called clients to follow up on issues and obtain information to facilitate timely resolutions.
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Helped clients with inquiries related to benefits and status of healthcare- related actions.
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• Issued employee paybacks and statements of earnings and deductions. Issued reports by analyzing data and compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
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Established project objectives, specifications and schedules to achieve the designated targets.
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Reviewed and approved or denied modifications to project plans based on solid understanding of scope of each project.
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Kept projects in line with budget, schedule and content demands by closely monitoring the work of all team members.
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Motivated team members to continuously improve performance and meet ambitious goals.
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• PAYROLL PREPARATION
• BENEFIT DEVELOPMENT
BENEFIT POLICY
INTERPRETATION
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• PAYROLL CALCULATION
• PAYROLL ADMINISTRATION
• PAYROLL PROCESSING'
• PAYROLL REVIEW
COMPENSATION AND
PAYROLL
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White Hen Pantry, Shorewood, IL, May 2005 - Dec 2007 Head Cashier
Cinema Video, Chicago, IL, Jun 1993 - Sep 1999
Accounts Receivable And Payable Clerk
• Met with clients to review functional requirements and goals. Developed and updated project plans, including information such as objectives and schedules.
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Oversaw company-wide change management efforts for new system installations, operating system updates, and other major technical changes.
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Established, scheduled, coordinated, supervised, and documented testing and corrective actions.
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Planned and organized new employee wellness initiative to improve long-term retention.
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Worked with retirement plan administrator and accounting to plan contributions and distributions.
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Processed wage garnishments and responded to written requests for verification of employment.
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Verified the information provided by applicants and performed full background checks for high-level positions, including criminal and credit histories.
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Helped with the smooth and efficient administration of employees benefits programs.
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Identified training gaps and consulted with business partners to determine training needs for business.
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Identified internal training programs to address competency gaps and organized source training programs to meet specific training needs.
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Coordinated the spaces, materials and instructors necessary for successful training classes.
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Kept meticulous records to avoid errors in employees' paychecks and company liability calculations.
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Worked with managers on resolving payroll issues such as collecting and correcting employees' information.
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• Collaborated on projects with other professionals. Maintained trusting client relationships by openly communicating proposals, updates, and identified problems.
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Monitored customer flow and adapted cashier assignments to minimize wait times.
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Listened to customer complaints, resolving most issues and escalating complex concerns to assistant manager for resolution.
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• Cultivated pleasant and cooperative work environment for cashiers. Opened up and operated cash register to relieve long lines at peak shopping times.
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• Kept drawer currency sorted, wrapped, and organized. Conversed with customers about experiences, needs, and upcoming promotions to maximize brand loyalty.
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Handled exchanges, returns and escalated customer complaints according to company policy.
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Set up and broke down cash drawers daily, including counting funds, identifying total discrepancies, and resolving problems with cashiers.
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• Processed daily receipts for purchases, refunds, and exchanges. Reconciled excess cash on hand to maintain security standards and prevent losses.
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Generated and shared daily, weekly, and monthly reports with management on pending payments, accounting, and statements involving weekly aging reports and month-end closing reports.
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• Analyzed and audited cash receipts and updated customers' accounts April 2014
Associate of Applied Science
Business Management and Administration
Junior Joliet College, Joliet, IL
Polish
Upper Intermediate
(B2)
Business Law Seminar
DePaul Paytrain Course
Payroll Strategic Practices Seminar
APEX
Paylocity
Quickbooks
Accountix
PrismHR
Excel
Microsoft Word
Tempworks
accordingly by posting cash receipts, checks, and bank deposits in relevant databases or computer systems.
• Maintained all billing files, payments received, and pending payment files. Troubleshot and resolved issues and discrepancies of billed amounts on invoices.
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Cross-checked and verified accuracy of invoices and requisition forms before sharing with clients.
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Played crucial role in protecting company's value by keeping information confidential.
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• Processed daily invoices and payments to keep accounting records current. Prepared financial reports for senior managers to aid in the budget processes and support accurate decision making.
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Process accounts payable forms, invoices, and checks, and perform various other bookkeeping functions.
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Coded and entered invoice data to accurately track invoice status and payments rendered.
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Followed up with vendors, managers, and other employees to resolve open issues and discrepancies.
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• Coded and processed accurate invoices to obtain timely payments. Maintained efficient office operations by offering skilled clerical support to senior team members.
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Reviewed invoices for required backup documentation and payment approvals.
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• Researched payment issues and outstanding checks. Prepared supporting documentation for review by Accounts Payable aging supervisor.
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Coded all transactions according to the internal company system to avoid errors.
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Kept an accurate accounting of cash, credit transactions, and check payments.
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EDUCATION
• Volunteer, Cal's Angel's
LANGUAGE
ADDITIONAL INFORMATION
Isolved
SAP
ADP Smart Compliance
Canadian Payroll ( 1 year)
Contact this candidate