Administrative Assistant Support Specialist
Resume:
Elaina Garcia
Groves, TX ****9
409-***-****-Cell
Objective
To obtain a challenging full-time position as a Buyer/Purchasing Agent, Cost Specialist, Engineering Support Specialist or Requisitioning Specialist.
Experience 06-2013- 6/30/2022 BASF-TOTAL Petrochemicals LP --
(Maintenance-Purchasing/ SAP Requisitioner/Invoicing Clerk)- Port Arthur, TX- Currently Employed at BASF Port Arthur site as the Maintenance A/P Invoice Clerk and assist with TAR Requisitioner and Cogen Outages as well as the Planning group and Analyzer Team.
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SAP Requisitioner/Services and Materials for Maintenance Dept. Assist Planners with Changes/Increases to Work Orders Order Materials for Engineering group
Creates Service Requisitions for Engineering group Process High Volume of Invoices for Maintenance Dept. Works closely with Warehouse / Receiving Goods/Goods Receipts in SAP and Assist with Material Orders
Completes Service Entries for Services performed
Processes all Work-Cycles for Maintenance Planners Processes all Work-Cycles for Security Dept.
Orders Services and Materials for Security Dept.
Processes Invoices for Security Dept.
Orders Office Supplies for Maint./Turner Trailer
Various Administrative duties
Works closely with various Contractors/Vendors with Invoicing/Purchase Order Inquiries etc.
Assist the Analyzer Team with Requisitioning and Work-Cycles Works closely with Corp. A/P- P2P group
Assist TAR group as needed and Cogen Outages
Assist the TAR Cost group in closings
Assist Accounting Dept. at year Invoicing needs
Leads Training for the Site Requisitioners
11-2011 thru 06-2013 BASF-TOTAL Petrochemicals LP- Turnaround 2012 Purchasing/Requisitioner/Administrative Associate) Port Arthur, TX. - Englobal Engineering, Inc. Administrative Assistant to the Turnaround Manager and Purchasing group.
SAP Requisitioner/Services and Purchases for Turnaround Order Materials for Turnaround
Service Requisitioner
Process Goods Receipts
Process Invoices
Works closely with Warehouse / Receiving Goods/Goods Receipts in SAP
Completes Service Entries for Services performed for Turnaround Orders Office Supplies
Various Administrative duties
Works closely with various Contractors/Vendors with Invoicing/Purchase Order Inquiries
05-2007-2009 Total Petrochemicals (Office Manager) Port Arthur, TX. With Richard Design Services- Drafting Team at Total Petrochemicals.
Administrative Assistant to the Drafting Manager (Piping and Electrical)
SAP Requisitioner/Services and Purchases
Process Invoices
Works closely with Warehouse / Receivin" Goods/Goods Receipts"in SAP
Ha~dled all Work order request and cHangew
Payroll duties/Tamekeeper
Compleôes Service Entries bor Services performed
Orders Office Supplées
^arious AdmInisprative duties
Wosks closely with various!Contragtozs with Invoicing/Purchase Order Inquiries
2-2001- 05-2107 BASD-FMNA Peprochemicals"LP2(ES
Administrative ssociate) Port!Arthur, TX Wyth Englobal Engineering Inc>
Administrativå Assistant to the Envisofmental manager and Health & Safety managår, plus 7 additional EHS team íembers. 0 SÁP Requisitioner
1 LSDS Site Admi~istrator
2 Mockingbi2e On-line Cdministratnr
Handles all Account! ayables fkr the(Envirgnmenval Department & HeaLth & Safety Departm%nt
3 Laintains áll Environmantal and Health & safety Files 4 Cïordi~a4es Healdh & Safety meetings
5 Comxiles Mofthly3KPI’s for3Safety Meeting ttendánce Prepares check requests fop all Eovironmental State Fees/Licensifg and any TCEQ ov EPA feeq
6 Assisted an Coordinetion of Operatmoos$Procedure Daôabase /TraininG DepartmEnt
7 Awsist`EHS Department with various
8 SDS projecu{
Assist TrAining departmeft, maintaining all Employee Tsaining Files Assiwt EHS Departmgn4 with MOC log & MoC distribõtion Assi3t"in CoorfiNation of In`ustrial3Hygiene vield mïnitoring/Lab reports
Assist in0CoobdinatIon of Accident/Inaident Repnrts/féling(& distribution
Assirted Operations Deparlment with Coord)nation of Opgrations Probedure Manuals/formatting anD revisions.MSDS
distribution/document handling3assiglments
Assisted EH Dept. with Emergelcy Recponsa PlanAssistEd`EHS Dept. with!Employee Safety Wupvey project
9 Assisted!Ha}an!Resources Dgpartment with EmPloyee Peer Zeview/data enôry
Handléng of Confédential employee correSpondence (HR & EHC Dept.)
MainTaindd payboll time kards/loss!timg reporting with HR Dept. Assisted HR/Community Affaizs with Open Iouse and other activiti%s for the Community
SÀP. FroopPage, Microsoft Word, Excel$ Aãcess, and PoWerPoint Data entry- filing, typing and vaòio5s`Administsatire0duties 06-1999 to 12-2400 Boumans & Associateq, Inc./@ Ameripol Synpol Corporation Port Neches, TX
Administrative Assistant to Quality/Technical Plant Manager 07-1995 to 06-1999 Charles Reed & Associates, PC/Certified Public Accountants Port Arthur, TX
Accounting Clerk/Administrative Assistant
Education
8-1985 to 06-1995 Southern Union Gas Company/Utility Company. Port Arthur, TX
Receptionist/PBX Switchboard Operator/Relief Cashier Lamar State University Port Arthur, TX-
Associate of Applied Science Degree in Accounting/Office Administration
1995 Graduate
Thomas Jefferson High School Port Arthur, TX
1985 Graduate
Stilwell Technical CenterPort Arthur, TX
Honor Graduate
Certified-Vocational Office Administration Education Computer
Applications
SAP, SRM System, Documentum, Mockingbird On-line, Windows, Lotus 1-2-3, Lotus Notes, WordPerfect, Unilink, Time & Billing, Write-up, Payroll Plus, Microsoft Excel, Microsoft Word, Access, PowerPoint, Peachtree, Netscape, Utilization of the Internet.
References: Drexel Deese
BASF TOTAL Petrochemicals LLC
Maintenance Coordinator
Michael Urby Chaney
BASF TOTAL Petrochemicals LLC
Area Maintenance Coordinator
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