Administrative Assistant Executive

Theresa L. Kobe

Raleigh, NC 336-***-**** ********@*****.***

Professional and seasoned executive administrative assistant supporting high level executives. Analytical, confident, dedicated and detailed individual with motivation and creativity. High integrity, confidential insightfulness, excellent negotiation skills, respectful and caring. 24/7; personal assistant.

Summary:

Heavy calendar management (Microsoft Outlook, WebEx, conferences, meetings, events)

Coordinates/arranges complex domestic and international travel; proficient in passport and visa applications

Event planner for company functions, sporting events, luncheons, and dinners (domestic/international)

Ability to process complicated time and expense reports

Exceptional utilization of financial applications; reviews contracts and proposals

Passionate to achieving high end quality results; enjoys researching; thinks out of the box

Creates PowerPoint presentations and Visio organizational charts

Constructively handles crisis situations and high pressured scenarios, excellent problem solver

Advance Auto Parts – Sr. Administrative Assistant Raleigh, NC

SVP & Chief Merchant US and Taipei September 2019 - Present

2 VPs Merchandising Front and Backroom products US

VP Global Sourcing US and Taipei

VP Inventory Planning US

VP Pricing US and GCC

Manages high volume executive calendaring domestic/international (meetings, conferences, events)

Coordinates Domestic and International Travel

Processes applications and renewals for Visas and Passports

Manages Oracle requisitions and purchase orders, invoices/receipts; resolves conflicts with vendors

Assists with reviewing vendor contracts on renewals/new business

Processes expense reports

Creates/maintains Visio Organization Charts

Creates and oversees 25 Outlook Email Group Directories

Creates Power Point presentations, reviews/edits presentations for additional teams

Event planning; catering luncheons/dinners; budgets with VPs on events

Assisted with Inventory Planning recruitment (calling candidates, calendaring meetings)

Oracle training to TMs in need; IT Support

Self-contractor Chapel Hill/Raleigh, NC

Coleman Huntoon & Brown PLLC 2018 - 2019

Receptionist; tax processing; file maintenance, process client payments

Duke Urgent Care Health System, Raleigh

Managed and scheduled complex calendaring regarding meetings, events, conference calls, web ex

Assisted and coordinated with physician recruiter scheduling candidate interviews and site visits

Calculated physicians’ payroll on moonlighting for supplemental income

Arranged in-house catering events; reviewed PowerPoint presentations

Cook Wealth Management

Prepared and processed tax returns; maintained client document filing system

Examined and scanned TD Ameritrade client forms during transfer from LPL Financial

Deloitte LP – Sr. Administrative Assistant to Raleigh, NC

Auditing Partners and Energy Consulting Partner and Directors 2013 - 2018

SAP Business Development Consulting, Advisory Commerce Consulting, Federal Practice

Managed Outlook calendaring, meetings, speaking arrangements, conference calls

Handled complex domestic and international travel, hotel accommodations and transportation

Processed Passport and Visa applications

Coordinated Consulting SAP client golfing/conferences/dinner events (US, Brazil, Mexico, India)

Managed expense and time reporting

Composed/edited engagement letters, proposals, proposals, RFPs and PowerPoint presentations

Utilized SAP 4/HANA financial program to create invoices, client codes, reports

Theresa L. Kobe

Raleigh, NC 336-***-**** ********@*****.***

Thomas Knight Trent King LP Durham, NC

Executive Assistant to President 2012 – 2013

Outlook calendaring of appointments, scheduled charity organizations and non-profit board meetings

Processed written correspondence, typed financial reports, proposals and contracts

Processed tax returns, filing of extensions, estimates and vouchers, scanned documents

Transmitted confidential documents

Maggard & Hood PC Glenwood Springs, CO

Office Manager and Assistant to Partners (Tax/Audit) 2011 – 2012

Managed small boutique CPA firm

Composed/edited financial statements, engagement letters, written and email correspondence

Processed tax returns, e-file returns, voucher payments, extensions, resolved client issues

Processed invoices and payments to accounts, managed file documentation system

Handled client credit card accounts/payments when travelling internationally

Receptionist, meet and greet clients

PricewaterhouseCoopers LLP Greensboro, NC

Executive Assistant to Office Managing Partner (Tax/Audit) 1999 – 2008

Assisted Office Managing Partner with daily office concerns and highly discussed confidential client matters

Teamed with Tax department, reviewed/processed tax returns, extensions, vouchers, organizers

Scheduled client meetings, conference calls and assisted with travel and accommodations

Coordinated and organized CPE and client events, organized corporate holiday, luncheons and BBQ events

Time and expense reporting

Utilized SAP financial application

Vendor relationships; negotiated client past due payments prior to write-offs

Created and edited PowerPoint presentations, contracts and fee agreements, financial documents

Managed file documentation system

Maintained corporate tax library

Purchased corporate gifts

Volvo Trucks NA Southeast Greensboro, NC

Executive Assistant to Vice Presidents Sales, Marketing and Teams 1995-1998

Assisted three VPs with daily operations regarding major truck sales, dealerships, parts and services

Calendaring on meetings, events, conference calls

Handled urgent calls regarding on-the-road truck drivers dealing with maintenance and parts problems/issues

Processed US Eastern and Southeast Salesman Licenses

Maintained/monitored vendor accounts and contracts, receipts of invoices/payments

Coordinated and managed events for Southeast Sales; assisted with 1996/1997 VIN Sleeper Cab Introduction

Participated and assisted in training new sales representatives

Vendor relations

Education:

Empire State University SUNY, NYC, NY – Labor Studies (Credits)

Guilford Technical Community College, High Point, NC – Spanish and Study of Viticulture

Skills: Microsoft Word, Excel, PowerPoint, VISO, Outlook Calendaring, Teams, Web Ex, Concur, Egencia, CIBT, Oracle, SAP, Chrome River, Adobe, Filing Systems, Lexis Nexis, ProSystem fx, Scanning

Interests: Family, Hiking, Classical Music

References furnished upon request.

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