Office Manager Executive Assistant

Carole J. Hughes

******.*******@*****.*** Humble, TX 281-***-****

Professional office manager with over 10 years of experience managing support staff and administrative tasks, accounts payable and receivable, and assisting high-level employees. Eager to join a reputable company looking for a reliable office manager to help streamline office tasks, manage customer databases, and perform bookkeeping activities to achieve company goals.

Work Experience

Office Manager, Sept 2018 – April 2024

Legacy Asset Management, Inc Houston, TX

Prepared all client invoices and reconciled accounts receivable monthly with quarterly billing of over 500 accounts with an annual income of over $1.5m

Managed all aspects of the accounts payable process, ensuring accurate and timely payments to vendors and suppliers

Provided highly complex administrative resources and confidential support to the entire management team

Analyzed and constructed data pertaining to departmental project activities and monitored project status to ensure adherence to established timetables and specifications

Office Support Specialist, June 2015 – Feb 2018

Hoover Ferguson Catalyst & Chemical Containers, Houston, TX

Answered and directed 375 telephone calls per week

Assisted with preparing and tracking monthly and annual budgets and forecasts using Excel

Researched statuses of orders and addressed routine questions from internal personnel regarding orders

Provided accurate and timely communication and administrative support to the Senior Vice President and General Manager on relevant issues to ensure key information is shared

Created and updated records and databases, ensuring the accuracy and validity of information

Office Manager, Sept 2013 – Dec 2014

Angela House, Houston, TX

Managed office operations, SalesForce database, and administrative functions to ensure efficiency and effectiveness

Performed all aspects of bookkeeping and updated the accounting system

Prepared relevant and timely correspondence for all aspects of the business, including but not limited to newsletters, emails, donation requests, etc.

Acted as the first point of contact for customers, donors, vendors, etc.

Education

Bachelor of Science in Business Administration with a focus in Management, Graduated 2000

Ithaca College, Ithaca, NY

Skills

Microsoft 365, Salesforce, Morningstar, Global Relay, SAP, Sharepoint, Hootsuite, MailChimp, Zoom, Dropbox, Database Management, Administrative Support, Accounting, Leadership, Client Relations, Analytical Problem-Solving, Organization Communication

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