Executive Assistant Office Manager

Amanda L. Pearson

Phone: 415-***-**** • Email: *****************@*****.*** • LinkedIn

Accomplished Executive Assistant with 8+ years’ experience supporting multiple C-level executives within the private equity sector. Supported Executive Managing Directors, Managing Directors, Principals and Vice Presidents offering an abundance of expertise in event planning, international travel coordination, calendar management and expense management. Supervised a team of 7 Administrative Assistants while at the same time demonstrating preciseness with my Executives. Certificate and Skills

Proficient on both Mac and PC including Google Workspace, Google Suite, Zoom, Webex, Concur, Expensify, Salesforce, Microsoft 365, Windows. Licensed California Notary Public. Professional Experience

American Pacific Group Executive Assistant / Office Manager 2022 - 2023

• Proactively manage multiple calendars, expense reports and while arranging travel for domestic and international meetings for the CEO/Founder and COO.

• Scheduled and handled all details relating to the firm’s portfolio companies’ quarterly meetings from the beginning to the final execution. The booking included all internal staff and members of each management team.

• Coordinated all in-house meetings with portfolio companies, lenders, brokers, and potential new clients.

• Experienced event planner effectively planning and managing the firm’s off-sites and team building events while anticipating the budgets for activities and outside vendors.

• Assigned as the main point of contact for IT and video support, while scheduling monthly meetings regarding updates. Communicated with construction builders and contractors during the build-out of additional square footage for the office.

• Worked directly with Board Members in coordinating board meetings, annual board retreat, and dinner meetings. H.I.G. Capital Executive Assistant / Office Manager 2015 - 2021

• Supported a team of executives consisting of Senior Managing Directors, Managing Directors, Principal and Vice Presidents. Also provided impeccable support to the visiting Senior Executives and the firms’ founders to the San Franciso office

• Managed multiple calendars for the executives by scheduling all meetings, calls, conferences, videoconferences.

• Proactively concentrated on conserving the executive’s time by reading, researching, and routing all correspondence.

• Supported a team of 7 Administrative Assistants for both the San Franciso and Los Angeles offices, while demonstrating organization, time-management, and professionalism with all staff.

• Created quarterly reviews to strengthen the responsibilities and duties of each Administrative Assistant. Advised and communicated situations that needed attention to improve the Executive’s performance and progress.

• Managed logistics and executed multiple office moves across various floors and buildings.

• Played a critical role in the building of team culture to preserve positive employee morale and team dynamics. RS Investments Administrative Assistant / Receptionist 2010 - 2015

• Greeted the firm’s clients with professionalism and cordiality during their visit to our office.

• Maintained the conference room calendar which consisted of copious meetings taking place simultaneously.

• Organized the food catering and delivery with outside vendors for all breakfast and lunch meetings.

• Ensured all client and broker contact information was kept current within internal CRM.

• Assisted the CFO on annual report reconciliation for traveling managers. Provided back-up support to all Executive Assistants on an as needed basis including the CEO and COO.

• Assorted and distributed incoming/outgoing mail along with keeping the office supply order within budget. Sky Limo Air Charter Flight Operations Manager / Private Flight Attendant 2008 - 2010

• Supported the Director of Operations, Chief Pilot and Director of Training with the scheduling of meetings.

• Managed and updated the confidential FAA records making sure to comply with Federal rules and standards.

• Planned and organized food catering for each flight which included multiple vendors and last-minute changes.

• Arranged the logistics and monitored any potential delays for crew layovers involving domestic and international flights.

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