Executive Assistant Senior

NANCY EDA

Nutley, NJ ***** 973-***-**** *******@*****.***

PROFESSIONAL SUMMARY

As an accomplished Senior Executive Assistant, a proven track record in providing top-tier support to C-suite executives, expertise lies in streamlining operations, managing complex calendars, travels and facilitating seamless communication. Excel in anticipating needs, driving efficiency, and maintaining confidentiality to support executive decision-making. Experienced in coordinating board meetings, managing projects, and overseeing administrative functions and managing vendors using exceptional communication and organizational skills.

SKILLS

Communication Skills

Calendar Management

Project Management

Discretion and Confidentiality

Problem Solving

Multitasking

Organization and Time Management

Adaptability

Team Collaboration

Travel Coordination

Event Planning

Outlook Proficiency

Research Skills

Networking

Prioritization

Detail-Oriented

Negotiation Skills

Exceptional interpersonal skills

Calendar Management Proficiency

Meticulous attention to detail

Expert Time Management

Event Planning Expertise

WORK EXPERIENCE

SENIOR EXECUTIVE ASSISTANT TO CEO 06/2023 to 11/2023

K9 Resorts Corporate Fanwood, NJ

Managed all aspects of office administration, including processing expense reports, drafting high-level correspondence, and meticulously organizing schedules

Orchestrated complex calendars for executives, while scheduling and ensuring optimal time utilization and synchronizing schedules with precision

Coordinated internal and external meetings, team off-sites, and served as a committee team member at annual conferences, contributing to the seamless execution of key events

Interfaced effectively with franchises, senior executives, and Board members monthly showcasing strong interpersonal skills and diplomacy in interactions both inside and outside the organization

Managed over 20 interviews and onboarding for new trainees

Managed all executive presentations, ensuring a polished and professional representation of key information for business operations

SENIOR EXECUTIVE ASSISTANT AND DIRECTOR OF FINANCE ADMINISTRATION TO CFO 04/2019 to 12/2022

Cross River Bank Fort Lee, NJ

Managed all aspects of CFO office with calendaring, travels, invoices, email management, staff meetings and prep for Board members

Collaborated with the finance team to streamline budgeting processes, resulting in a 15% increase in overall efficiency

Played a key role in financial budget management in providing insights and reporting

Oversaw the finance department team structure while managing a team of managerial experience professionals

Maintained knowledge of organizational policies and procedures to ensure compliance with applicable laws and regulations for talent program enhancement with Legal, HR and Procurement

Supervised junior staff members including assigning tasks and monitoring progress throughout completion for career development and coaching

Provided guidance regarding protocol requirements when interacting with high-level clients or Board members

Opened, read, and replied to e-mails, letters and correspondence on behalf of executives

Managed schedules, events and travel plans for conferences, meetings and seminars, as well as domestic and international trips for executives

Processed travel expenses and reimbursements for executive team and senior management group.

Developed and launched a women’s network for mentoring, coaching, training while provided talent growth and development

PROJECT MANAGER 11/2015 to 03/2019

Quest Diagnostics Secaucus, NJ

Administered weekly comprehensive expense reporting systems, meticulously tracking and analyzing expenditure to ensure fiscal responsibility

Spearheaded the development and support of competitive medical reports by 50%, demonstrating a commitment to elevating the quality of deliverables across departments

Escalated critical issues and obtained decisions from Clinical Franchise with intelligence leadership as needed, ensuring swift and decisive actions

Identified areas for improvement in internal processes and proposed viable solutions, contributing to the overall efficiency of departmental operations monthly

Conducted monthly training sessions for Franchise members on the newly implemented process, ensuring a smooth transition and widespread understanding.

SALES REPRESENTATIVE OF COMMERCIAL 01/2015 to 11/2015

Quest Diagnostics Secaucus, NJ

Successfully managed over 300 weekly account inquiries, employing a proactive approach to minimize account attrition and mitigate negative volume variances. Impacted measurable results

Leveraged Salesforce.com to streamline sales processes and complete all administrative tasks promptly and accurately

Ensured meticulous compliance with all company policies and government regulations, upholding high standards of professionalism and ethics

Collaborated on additional projects and responsibilities as assigned by the manager, showcasing adaptability and a commitment to 100% team success.

EXECUTIVE ASSISTANT TO SENIOR VICE PRESIDENT, COMMERCIAL SALES 06/2009 to 12/2014

Quest Diagnostics Secaucus, NJ

Maintained and coordinated marketing records, ensuring compliance with record retention processes for legal document holds

Established project set-up in project management and budget tracking systems, interfacing with external agencies, vendors, and contractors for project approval and invoicing

Project managed selected marketing execution initiatives, including external mailings and PowerPoint development, ensuring successful implementation

Led the onboarding process for new hires, handling logistics, HR documentation, payroll processes, and entitlement reporting

Reviewed and distributed communications from the executive office with the utmost confidentiality, demonstrating a commitment to privacy and professionalism

Managed budget functions for the Commercial organization, overseeing financial processes and ensuring compliance with accounting measures

Orchestrated annual President's Club activities and monthly leadership meetings, enhancing team collaboration and recognition

Processed marketing project execution and initiatives; Executed large scale off-site meetings of 200 guests and team building

Coordinated budget and promotions with all projects and managed project budget.

SENIOR EXECUTIVE ASSOCIATE, VICE CHAIRMAN'S OFFICE 04/1998 to 12/2008

American Express Company New York, NY

Played a pivotal role in organizing and coordinating weekly business meetings, conferences, and complex travel arrangements for the Vice Chairman's office and the Advertising division

Took charge of coordinating the training component of the talent development program, effectively negotiating 25% of the training proposals with internal and external partners

Developed and executed a schedule for the leadership team, focusing on enhancing managerial and developmental skills with Human Resources, Legal and Procurement

Consistently provided top-notch customer service, ensuring a positive and engaging learning experience with executive assistance

Oversaw the strategic allocation and management of the operational budget for the Vice Chairman's office and Advertising division

Cultivated a culture of continuous improvement by promoting open communication channels for feedback from all levels within the organization.

EDUCATION

Bachelor of Arts Business Administration and Management 12/2012

FAIRLEIGH DICKINSON UNIVERSITY, Teaneck NJ

GPA: 4.0

AFFILIATIONS

Member of The National Society of Leadership and Success - 12/2012

Phi Omega Epsilon Honor Society –6/2012

.

N

E

Contact this candidate