Executive Assistant Lotus Notes
Resume:
PROFESSIONAL EXPERIENCE
RUSSELL TOBIN (BLACKROCK)
Executive Assistant
June 2019-July 2019
Re-coding newly acquired accounts to BlackRock configuration
Assigning the accounts to fund managers as per BlackRock instructions
Creating a spreadheet to trak and follow changes
KFORCE (Madison Square Garden and 1199SEIU)
Executive Assistant
September 2018-May 2019
Supporting the SVP Security (Executive) and SVP Threat Intelligence
Heavy calendar management
Meeting preparation and scheduling large teams across various departments
Expense reports and travel using CONCUR
Executive Car scheduling
Maintaining a tracking spreadsheet of security incidents at all MSG venues
Creating spreadsheets as a means to track the flow of the new Business Continuity meetings
TALENTWAVE (Pricewaterhouse Coopers)
Executive Assistant NYM Tax Division New York, NY
August 2017-January 2018
Support the NYM Tax Team and Director and The People Team (HR)
Expense Reports, travel (domestic and international)
Maintain extensive calendars for the Tax team and the HR Team
Meeting preparation and planning of large Team events (Christmas party, dinners etc..)
Excel spreadsheet preparations utilizing pivot tables and V-LookUp
Implemented a weekly EXCEL training module
COMPUNELL (Morgan Stanley)
Executive Assistant
July 2017-July 2017
Direct support for Carla Harris-Vice President of Global Supported
Extensive calendar management and scheduling
Expense reports using the CONCUR system
Travel arrangements international and domestic
Updating biography and preparing meeting packages
SOUTH PATH SYSTEMS (Time Warner Cable)
Executive Assistant Security Operations, New York, NY
May 2016-July 2016
Produce quarterly access reports for the security department
Created a working spreadsheet to manage contingent workers access.
Created spreadsheets with compiled information of certificates, drug screens and background checks for contingent workers and companies.
Grant access and create IDs for employees to TWC buildings and floors within the Tri-State area
ALLIED METAL SPINNING CORP
Senior Executive Assistant, Bronx, NY
July 2015-Feburary 2016
Utilize QuickBooks to handle all office invoices and input orders, maintaining accurate records of all data
Track shipments, following up with vendors and clients to ensure accuracy and delivery
Coordinated and facilitated office events, working closely with outside vendors and contractors
Resolved administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions
Maintained supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies and verifying receipt of supplies
Designed and implemented office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments
WALL STREET SERVICES STAFFING (Morgan Stanley, BNP Paribas, Deutsche Bank)
Senior Executive Assistant, New York, NY
January 2009 – December 2013
Supported 4 Managing Directors within IT Risk and Security Morgan Stanley Brooklyn location)
Travel and expense reports using CONCUR
Heavy calendar management and meeting preparations
Supported the traders on the trading desk (DB and Paribas)
Event planning, dinner reservations and occasional personal assistant duties
AMPERE CAPITAL
Senior Executive Assistant / Office Manager, New York, NY
October 2007 – October 2008
Liaised with facilities management to ensure the proper functioning of the office
Assisted with the management of fiscal duties pertaining to department budget
Independently reviewed and managed all Accounts Receivable and Accounts Payable
Prepared and coordinated travel-related paperwork
Provided fiscal reports and prepared departmental expenditures and reconciliation reports
Assisted in coordinating and facilitating office networking events and luncheons, working closely with outside vendors and contractors
Resolved administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions
RX CAPITAL, LP
Senior Executive Assistant / Office Manager, New York, NY
January 2007 – October 2008
Maintained office services by organizing office operations and procedures, controlling correspondence, creating a new streamlined filing system, reviewing and approving supply requisitions, and monitoring clerical functions
Completed T&E for CEO and Analysts (using CONCUR)
Provided reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records
Maintained office efficiency by planning and implementing office systems and equipment procurement
Served as first point of contact, greeting customers upon entering the establishment and answering and questions or concerns they had
BARCLAY INVESTMENTS, INC.
Executive Assistant / Office Manager, New York, NY
June 2002 – September 2005
Kept management informed by reviewing and analyzing special reports, summarizing information, and identifying trends
Maintained office staff by assisting in the recruiting, selecting, orienting, and training of employees
Processed financing applications for customers looking to invest in the company product
Coordinated the weekly and monthly schedules for service appointments
Tracked and monitored trades from booking to settlement and cash reconciliations
Processed payroll monthly utilizing ADP and working with company tax associates
Liaised with Compliance to maintain proper accordance between NASD and Traders
EDUCATION
New York State GED 1982
Virginia State University, 1988
PROFESSIONAL DEVELOPMENT
SOFTWARE & COMPUTER SKILLS Microsoft Office Suite (Word, PowerPoint, Excel, Outlook); CONCUR; Quickbooks; ADP; PCPW, Vanderbilt
CORE COMPETENCIES Interpersonal Communication; Confidentiality; Presentation Development & Delivery; Written & Verbal Communication; Cultural Diversity & Sensitivity; Organizational Management; Process Improvement; Customer Service; Team Building; Budget Management; Research & Development; Administrative Support
Contact this candidate