Executive Assistant & Event Planner

KELLY E. LARSON

*** *. ******* *****, ********, AZ 85286

510-***-**** *****************@*****.***

CAREER OBJECTIVE:

Dedicated and responsible candidate looking to acquire a position with flexibility, creativity, and room for growth. Proven track record with valuable experience and excellent references. QUALIFICATIONS SUMMARY:

Detail-oriented, highly organized candidate with professional experience in Executive assistance, office management and event planning. Efficient and ambitious self-starter with exceptional communication and time management skills, adept at forging strong relationships with clients and organizations.

COMPUTER SKILLS:

• Microsoft Word, Excel, Outlook, PowerPoint, Salesforce, SmartSheets, Constant Contact, Eventbrite and Survey Monkey

• Social media experience with Facebook, Instagram and Twitter. ZOOM and Microsoft Teams. PROFESSIONAL EXPERIENCE:

Freelance Event Coordinator: 2023-Ongoing, as needed Various corporations and organizations in Phoenix

Arizona Highways PhotoScapes, Phoenix, AZ

Administrative Coordinator: February 2022 to April 2023

• Coordinated and executed learning based photography workshops and events.

• Arranged hotel, vehicle and flight reservations for staff and attendants.

• Worked with Photo Guide volunteers to provide participants with logistics, guidelines, travel arrangements, schedule and follow-up materials.

• Sent surveys post event to gather research for future events and create trip reports.

• Prepared budget sheets prior to each event and monthly financial reports for the Director.

• Maintained and updated spreadsheets for every event in SmartSheets database.

• Coordinated quarterly staff meetings, board meetings, luncheons, and holiday parties.

• Maintained office equipment and workshop supplies. Opal Agafia, Musician, Bentonville, AR

Booking Agent: January 2018- 2020

• Represented Opal Agafia, a bluegrass band from Eureka Springs, AR.

• Responsible for booking gigs, marketing, merchandising, planning tours and scheduling. Partnership for Children and Youth, Oakland, CA

Office Manager & Executive Assistant: March 2008- May 2010

• Provided administrative support to Executive Director and Associate staff members.

• Coordinated travel arrangements and provided logistical support for meetings and events.

• Created and distributed e-newsletter, maintained and updated Constant Contact database.

• Scheduled and facilitated monthly board meetings and weekly staff meetings.

• Managed calendars, office equipment, supplies, and answered phones & emails. TriNet, Inc., San Leandro, CA

Sales Administrator: June 2006- July 2007

• Responsible for new sales contract entry and follow-up communication.

• Managed marketing materials and collateral for employee events.

• Analyzed and calculated sales data and marketing campaigns in SalesForce database.

• Scheduled and coordinated monthly departmental meetings and events.

• Supported Sales Director with administration and scheduling. Logic Healthworks, Inc., Berkeley, CA

Office & Event Manager: November 2004- June 2006

• Executed event contracts for hotel accommodations and meeting room facilities.

• Maintained spreadsheet database for logistical event planning and budget reconciliation.

• Managed event planning including registration, menu planning, hotel lodging, flights, transportation, AV requirements, staffing, budget, and client follow-up communications.

• Supervised event, AV graphics team and hotel staff on-site and during preparation phase. EDUCATION: Bachelor of Arts, Communications 2001, University of Missouri- Kansas City, MO VOLUNTEER: Bentonville Film Festival 2018-2019, Chandler Film Festival 2022-2023 REFERENCES: Available upon request.

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