Executive Assistant Customer Service
Resume:
Teena Moore
Executive Assistant
Longmont, CO
A highly organized individual with significant experience in calendar management. Proactive and dependable team player
Calendar management
Travel coordination
Expense reporting
Customer service
Agenda creation
Professional Experience
Professional Assistant
Leeds School of Business - University of Colorado, Boulder 12/2022 to present
Supervisor: Stephanie Gillin, Associate Dean of Administration & Finance
● Responsible for the dean’s calendar, handling professional administrative matters for the dean and his cabinet members, including managing day-to-day tasks, communications, and priorities.
● Central point of contact for all scheduling inquiries and liaise with internal and external parties to coordinate availability and book meetings.
● Coordinating meeting rooms, ensuring clarity of agendas, and briefing documents.
● Booking domestic and international travel; preparing travel documents.
● Work directly with the dean and associate deans to develop agendas and prepare for meetings.
● Review, prepare, and distribute meeting materials.
● Record meeting minutes.
● Prepare expense reports, including travel vouchers and documents. Executive Assistant
Bolder Industries
04/2021 to 11/2022
Supervisor: Tony Wibbeler, CEO
● Responsible for handling professional matters for the CEO, including prioritizing workload, managing day-to-day tasks, communications, and priorities.
● Supporting administrative needs of the leadership team.
● Scheduling meetings with internal parties, investors, and board members. Tasks include scheduling meeting rooms, ensuring clarity of agendas, ordering catering.
● Developing professional, trustworthy relationships with board members, investors, clients, and staff.
● Purchasing inventory, tracking, and distribution of office supplies using company card.
● Booking domestic and international travel; preparing travel documents for multiple employees.
● Work directly with the CEO to develop agendas and prepare for meetings.
● Record Board and Leadership meeting minutes.
● Coordinate events for leadership team, Board members, and investors. Administrative Assistant/Office Manager
Aspen Counseling Group
03/2019 to 04/2021
Supervisor: Michael Behmer
● Administrative support and overseeing of all office duties for the business.
● Creating and maintaining filing systems, photocopying of office documents.
● Confidential customer service including scheduling of appointments and collecting payment.
● Facilitating recruitment and onboarding of new employees.
● Updating employee files with proper licensing requirements.
● Purchasing and distribution of office supplies using company card.
● Accounting duties such as payroll, credit card reconciliation, banking, and invoicing.
● Booking travel and preparing travel documents.
Office Manager
LWM Enterprises
02/2005 to 04/2017
Supervisor: Larry Moore
● Oversaw and performed office duties for the business:
● Customer service.
● Instructed employees in ordering and staying within budget parameters.
● Performed clerical and accounting duties such as payroll, banking, and invoicing.
● Ordering and stock control.
● Travel coordination.
● Processed timecards for all employees, created reports.
● Logistic coordination with appointments, deliveries, and employee schedules.
● Highlights
● Top 100 National Dealer: June 2012, July 2012
● Friend Tire Company Preferred Customer Status: 2005-2010 PROFESSIONAL AND CIVIC ASSOCIATIONS
Education
● Legal Assistant Certification, City College, OK
Associations
● Administrative Professionals Network, Denver
● The Leader Assistant
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