Executive Assistant Los Angeles

Dominique De Jesus

Los Angeles, CA 805-***-****

LinkedIn **************@*****.***

Executive Assistant - Events Director - Office Manger As a dedicated Executive Assistant, I provide exceptional support to executives by managing both professional and personal tasks with precision and professionalism. I excel in strategic planning, problem-solving, and client relationship management, ensuring seamless coordination and efficiency. With a strong background in financial reporting, communication, and operations management, I adeptly handle complex schedules, travel logistics, and confidential tasks. My experience includes leading outreach initiatives, developing partnerships, and organizing large-scale events. I am committed to excellence, confidentiality, and enabling my clients to focus on their core responsibilities while I manage the intricacies of their daily lives Areas of Expertise

− Executive Administrative Support

− Managing Complex Calendars

− Financial Reporting and Presentations

− Relationship Building at Executive Level

− Large-Scale Event Planning

− High Volume Travel Logistics

− Partnership Development

− Cross-Functional Team Collaboration

Professional Experience

ZOE LA, Santa Monica, CA

Executive Assistant/ Events Director/ Office Manager 2021 - 2024

● Efficiently managed complex executive calendars, coordinated extensive travel arrangements, and provided strategic and administrative support to two CEOs, ensuring seamless operations and prioritization in a fast-paced environment

● Delivered exceptional guest hospitality for high-profile individuals, managing personalized experiences and ensuring strict adherence to privacy and quality standards

● Assisted with personal tasks including errands, shopping, gift ordering, appointments, finances, correspondence and other requests

● Spearheaded comprehensive outreach strategies resulting in increased community engagement and partnerships with over 64 organizations

● Led the development and execution of over 100 annual events, workshops, and international trips, optimizing logistics and stakeholder involvement for impactful results

● Prepared and presented quarterly results to top donors including financial and business metrics and other secondary KPIs

● Organized and distributed legal documents, files, and confidential records, ensuring accuracy, up-to-date information, and accessibility while exercising discretion and professionalism

● Collaborated with various departments to facilitate cross-functional communication and coordinated digital transitions for events and company operations, maintaining productivity and continuity

● Oversee maintenance and repairs at the CEO’s home and office, and assist with personal tasks including errands, shopping, gift ordering, appointments, finances, correspondence and other requests.

● Maintain and organize electronic documents, files, and confidential records, ensuring accuracy, up-to-date information, and accessibility while exercising discretion and professionalism.

● Collaborate with the CEO’s team to ensure alignment and coordination across all aspects of their professional and personal life.

● Manage building launch processes from initial planning to grand opening and ongoing operations.

● Assist in guest coordination, research, content development, and co-hosting for podcasts, ensuring an engaging experience.

● Create short form content for the CEO’s social media platforms and plan, conduct, and host formal dinners at the CEO’s home.

UnionBanc Investment Services, Los Angeles, CA

Administrative Assistant 2016 - 2021

● Provided administrative support and maintained complex executive calendars for two Regional Sales Managers and a team of 24 Financial Advisors. Proactively offering solutions for travel management, time optimization and prioritization of tasks

● Utilized advanced problem solving and analytical skills to create multiple reports using Excel, M-Power, Salesforce, Wealthscape, and Ariba Spend Management

● Managed all incoming and outgoing calls, mail, and FedEx shipments for Financial Advisors, Client Associates, and Regional Sales Managers

● Manage heavy calendars for two Regional Sales Managers and their team, including scheduling appointments, recruiting, and onboarding new candidates

● Organized large-scale company events such as volunteer outreach, new hire training, team social hours, and holiday events, including catering and activities

● Collaborated with executives and assisted on drafting productivity, profitability, risk management, and business strategies, while delivering extraordinary customer experiences and demonstrating a global perspective

Education

Bachelor of Arts (BA), Psychology,

California State University, Northridge

Northridge, CA

Technical Skills

− Google Workspace

− Microsoft Office Suite

− Wealthscape

− M-Power

− Planning Center

− Canva

− Ariba Spend Management

− Concur

− Salesforce

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