Program Coordinator Project Management

EMMANUEL SAYJUE KOFFA

**** ***** ****** *** ***. 415, Aurora, CO 80014 Phone: 602-***-**** ********@*****.*** Nationality: Liberian

Profile

Emmanuel is an experienced Work Program Coordinator with financial accounting background for over 8 years of practical experience in administrative reporting, programming and communication management. He has a successful track record in working with project teams with similar initiative. He has provided an immense support to Investment Officers with working knowledge in Coordinating and monitoring operations, data and project processing, budget and resources management skills. He completes tasks in a timely manner, keen on detail and result-oriented with extensive professional Coordination strategies, and a willingness to take on added responsibility to meet tight deadline.

Major Achievements

Work Programme Coordinator Senior Consultant

Proven working experience in Private and non-private Sector Investment Initiatives. Hand on knowledge of collection and consolidation of project data and information. Strong planning skills on work Programme, Budgets and managing high performing teams. Seasoned experience in monitoring project budget and tracking expenditures and transactions. Excellent knowledge of document control, handling project related financial administration and project portfolio management

Proven Hands-on knowledge of technology Tools and Portfolio Management

SRAS budget software for budget planning and BPPS for project management and coordination

Full proven experience on Data driven Applications, SAP for Project Systems; SharePoint and Microsoft Teams platforms

Results Based Management Performance Reporting

Data and Budget Management experience: Quality and timely management responses to operations. Capacity Building and Project Supervision experience.

Skills Acquired

Organization and Planning Skills

Work programme coordination and Proper time management; Planning and delivering on objectives; Managing resources, record-keeping and budget management techniques. Aligning deliverables, Capacity Building Development & Coordination. Managing and delivering products in a timely manner and handle multiple tasks at the same time;

Innovation and Technology Competence

Full experience of SAP for Project Systems; SAP for Travel Management; and Procurement;

Proven experience with MS Office Suites and multi-dimensional database system; Systems and Business Intelligence Tools

Proven implementation of New technologies and Project management skills: SRAS, BPPS, SharePoint and other applications

Office Management and Strategic Leadership Skills

Proven document handling and management; Adaptability and Reliability, Problem Solving and leadership Skills with Excellent organizational and time management skills. High degree of professionalism, discretion, tact, integrity and maturity and sensitivity in dealing with clients. Communications and dialogue skills with Client Orientation focus, Practical Team Building and Capacity Development; Planning and Delivery Skills; Excellent report writing skills, Procurement of Goods and Services Management.

Language (s) and Communication skills

Excellent English and French language skills; Fluent in English and French (verbal& written) and Interpersonal Communication skills.

Work Experience and Accomplishments

Administrative and Financial Program Coordinator 01/2021 –Feb. 2022

Mantle International Grammar School, Abidjan & San Pedro, Ivory Coast www.MIGSS.INFO

Coordinate the day-to-day Financial and administrative operations of the institution, coordinate work and facilitate communication among staff and management; process administrative details for more attention to the Management;Assist in planning, organizing, coordinating, and supervising the activities and operations of work training program.

Monitor and keep records of contract/budget expenditures, evaluates existing budgets, and make recommendation; lead budget preparation, compile data and enter data into system. Support preparation of program agreements, budgets and related information and compile resources and maintain files related to work training.

Provide routine program logistics/maintain requirements or activities to ensure quality of programs. Monitor program development timelines and communicate status to supervisor.

Assist in coordinating budget preparation, monitor budgets, budget projections, analyze data, and initiate payments

Coordinate the recruitment and hiring of instructors; Create and update web pages; format documents and text for website; assist in delivering training, programs, courses, etc.Effectively facilitate and conduct meetings and in-service training sessions

Work Program Coordinator (Senior Consultant, Full-Time) 06/2017 to 12/2020

African Development Bank, Abidjan, Ivory Coast

Led work program preparation and ensured resources allocated are in alignment with Institutional Priorities. Served as Records Management Coordinator for establishing archival procedures for key documents. Proven Budget Planning, Coordination and submissions in Strategic Resource Application Software (SRAS). Supervised administrative staff on recording and tracking of critical information. Prepared monthly, quarterly and ad hoc reports on portfolio management and performance; report on borrower’s fulfillment of the general and specific conditions applicable to loans and grants.

Office Administration Experience

Coordinated preparation and monitoring of annual work programs, quarterly mission schedules and annual activities reports.

Served as SAP resource person; provided technical assistance to staff in the use of SRAS, SAP-BPPS. Advised on procurement of travel services, office space, office equipment, training and retreat facilities, contractual services, and cost-effectiveness of spending on support services; Supervised preparation and logistical planning for various events, Coordinated the designing and preparation of trainings’ Terms of Reference, and the pre-establishment of contracts. Conducted direct procurement of training consultants. .Back-up project officers due to absence or vacancy.

Resource Management Experience

Coordinated preparation and monitoring of the administrative budget and contributed to the identification of resource requirements; reallocation of funds and coordinated data on mobilization of bilateral resources. I provided technical support to the finance and accounting function of Private Sector Initiative, including update of timely payments of all bills andpayment requests related project initiatives and staff completed missions; Coordinated the Preparation of work performance report.

Analytical Work Experience

Analysed supervision data, disbursement vouchers, and data concerning the cancellation of active project loans of the department’s portfolio, and in particular performance reports, paying special attention to risky projects; Played a significant hospitality role and represented the management on other matters relating to the cost-effectiveness of spending on support services;

Proven Portfolio Management Experience

Managed portfolio database of projects and provided technical support in the creation and follow up of projects in SAP and BPPS. Supported Data Management of KPIs and IOPs with timely updated report on progress and portfolio analysis reports.

Capacity Building Coordination

Ensured capacity building and training implementation and that data are collected and reported accurately on a timely basis.

Successfully designed and implemented Staff Capacity Development Plan/program 2017-2020 including induction training programs.

Capacity Building Program Consultant 09/2015 to 06/2017

International English School of Abidjan (IESA), Abidjan, Cote d'Ivoire.

Managed and supervised program implementation, design, and delivery for capacity building-related activities targeted at academic and administrative capacity development; Provided lead technical direction assistance in activity planning for capacity development components;

Participated in program monitoring, evaluating, and periodic reporting related to capacity building. Monitored the costs of training programmes in collaboration with institution’s financial and administration adviser. Contributed to the development of capacity building plan based on the analysis of the needs assessment. Tracked the budget and assisted administration in developing and maintaining a filing system for all training programs. Contributed to the procurement of logistical equipment and supplies of training materials for capacity building programs.

Administrator 02/2009 to 07/2012

International Fellowship of Christians organization, Abidjan, Ivory coast. www.ifc-ci.org

Actively supported the planning and coordination of budget planning program and activities. Monitored program and project budgets and tracked expenditures as aligned with transactions. Supervised all operations, program activities and budgets, led fundraising efforts, reviewed and improved applied standards and practices. Handled the program’s projects related financial administration while ensuring implementation of policies and practices. Successfully established effective systems for record retention by creating database for daily correspondence tracking. Maintained detailed administrative and procedural processes to improve accuracy and efficiency

Organized Annual Congregational meetings for planning (budgeting) activities and reports on achieved activities and programs;

Coordinated and prepared monthly, quarterly and annual general meetings minutes and reports; Organized and supervised both the Financial and administrative activities of the organization.

Junior Accountant 07/2007 to 01/2009

International Fellowship of Christians (IFC), Abidjan, Ivory Coast. www.ifc-ci.org

Undertook the task of planning the financial and accounting activities including annual budgets and reporting activities. . Analyzing cash receipt patterns and assisting with weekly cash forecasts and budget expenditure reports. Maintained accurate accounts record and reconciled $20k of the organization’s local budget to its international accounts for construction project.

Provided financial report mainly on operations budget and cash management. Proficient in preparing financial statements and reconciliations; Prepared annual activities and program budget with timely bi-weekly and monthly financial report record system.

Training & Administrative Support Officer 01/2000 to 10/2001 Tabou Technical Education Center, T-TEC/CARITAS/UNHCR Project, Tabou, Cote d’Ivoire

Contributed proactively to change management activities involving skills restructuring, and process enhancements. Monitored staff performance by liaising with department heads. Provided support to the drafting of instructional manuals, on boarding materials, and other relevant documentation. Provided clerical and administrative support to management. Assisted management in the preparation of regularly scheduled reports, developed and maintaining a filing system including procurement of office supplies. Organized and scheduled meetings and appointments, maintained contact lists, and distributed correspondence memos, letters, faxes and forms.

Education

Master Degree in Accounting & Finance, IBM-T [Certfié ISO 9001] 2016

Institut Britannique de Management et Technologie – IBM-T, Abidjan, Cote d'Ivoire, Web site : www.ibm-t.net

BSc (License) in Sociology 2013 to2015 Université Felix HouphouëtBoigny, Cocody, Abidjan, Cote d’Ivoire- Website: www.univ-fhb.edu.ci

Bachelor degree (License Professionnelle), Accounting & Finance 2011 to 2013 Ecole Supérieure de Commerce, d'Administration et Management - ESCAM, Abidjan, Cote d'Ivoire High School Diploma & WAEC Certificate: High School Education 1996 ADRA Tabou II High school, ADRA/UNHCR Frontline Education, Tabou, Cote d'Ivoire

Professional, Commercial and Vocational Trainings

Certificate in Project Management Foundations 11/2020 to 4/2021

University of Cape Town, Cape Town, South Africa

Certificate of Proficiency in Business Education 03/1997 to 7/1998

Tabou Technical Education Center, T-TEC/GTZ/UNHCR Project, (18 months) Vocational Training, Tabou, Cote d’Ivoire

Certificate of Achievement in Touch-Typing and Office Procedures 1996 to 1997

Father Damian Commercial School, (FDCS), Tabou, Cote d'Ivoire

Reference

1.Henry Verdier, Jr. Cell: 401-***-**** 950 Main St, Pawtucket, RI

2.Jectone ACHIENG TOCHO Cell (+225) 057*******

Senior Investment Officer, African Development Bank Group +27-664******

Pretoria Office, South Africa, Email: *.*******@****.***

3.BA Moktar Financial Cell: (+225) 070******* Professional Accountant & Financial Analyst

Senior Consultant, Abidjan, Cote d’Ivoire, Email: ******.**@*****.*********:*.****-*****@****.***

Additional Information

Senior Consultant, Professional Consulting & Freelance Services 2016 to 2022

Professional Language (s) Interpreter - (Not Full-Tibet me) 11/2003 to 10/2012

Other Education and Training (Ongoing Training)

Executive Education Certificate Candidate - Financial Analysis, Corporate Evaluation and Investment Decision Name of Institution: Columbia Business School - First Finance Institute (FFI) 2021 to Present

Contact this candidate