Executive Assistant Office Manager

Scott G. Molinaro *********@*****.*** • 201-***-****

* ****** *****, ********, *** Jersey 07836

Multi-Skilled Executive Assistant C-Suite Level

Highly resourceful and strategic professional with over 20 years’ experience supporting multiple C-Suite Level Executives

Concrete history of enabling operations efficiency and process improvement by identifying performance gaps and implementing innovative solutions. Subject Matter Expert with Executive coordination and business management. Intelligent professional with a proven background in supporting high-performing teams, aimed at advancing organization’s mission and meeting strategic objectives. Comfortable tackling extremely tough projects and am an accomplished office support professional with diverse and progressive experience managing the needs of customers. Areas of Expertise

Key Skills

● Managed and maintained multiple complex C-Suite Level executive-level staff calendars, itineraries, and personal agendas.

● Research and book travel arrangements, including but not limited to accommodations, airline tickets, ground transportation and entertainment.

● Comprehensive track record of accurately completing research, reporting, information management, and business development activities within defined budget requirements.

● Successful and efficient detailed administrative and procedural processes that reduced redundancies, improved efficiency, and achieved organizational objectives.

● Manage various financial functions relating to A/R, A/P, full cycle payroll using Quickbooks, ADP and Paylocity and administration of multiple company credit cards.

● Create materials including letters, documents, presentation materials, expense reports, confidential reports, and spreadsheets; implement proofreading and editing of documents, handle errand requests and perform extensive research.

● Intelligently served as the Design and Maintenance Engineer of IT business technology systems such as Windows Operating System, MS Suite, QuickBooks, HTML, LAN, WAN, JAVA, MSCE, and Novell 4

● In-depth understanding of web design, layout, and enhancement protocols, as well as network infrastructure; LAN/WAN installation and maintenance.

● Create profit and loss spreadsheets summarizing finances and other expense projections to assist in managing cash flow.

Professional Experience

John Rudy Associates March 2002 to Present

Executive Assistant Associate Web Page Designer

Perform a diverse array of Executive Support and UX Design, page layout and enhancements for a wide selection of customers. Complete LAN/WAN installation and maintenance, as well as take responsibility for coding with HTML. Serve as assistant to Owner, CEO and CFO.

Support owner and customers with administrative support, web design, layout, and individual needs.

• Executive Assistant C-Suite Level • Scheduling and Calendaring • Travel arrangements

• Expense Reporting • Communication • Business Management

• Human Resources Oversight • Operations Management • Customer Service

• Continuous Process Improvement • Relationship Building • Technical Support

• Strategic Planning & Execution • Fundraising • Event Planning Scott G. Molinaro *********@*****.*** • 201-***-**** 9 Sandra Court, Flanders, New Jersey 07836

Multi-Skilled Executive Assistant C-Suite Level

Tab-Pro Corporation/Safeguard Medical October 2006 to November 2022 Executive Assistant C-Level Support

Led the carry-out of internal audits, mergers, and acquisition evaluation. Coordinated the interviewing, hiring, and discharging of staff when needed, as well as processed weekly payroll using ADP and Paylocity. Oversaw the management of warehouse inventory while leveraging a barcode system. Delivered UX design for the organization’s website, as well as supporting the needs of the staff information system. Produced risk assessment, system efficiencies and staff requirements for merger due diligence project. Oversaw the daily management of business operations. Offered customer and technical support in product selection and viability, as well as secured all records in compliance with IRS needs.

Actively reduced costs by 10% through process improvements and reduced purchasing costs.

Increased profits by 20% through the improvement of raw material procurement.

Successfully reversed the organization’s deficit within two years of joining, and eventually achieved a profit, by streamlining processes, creating staff efficiencies and cost-cutting measures.

Acted as a liaison to employees for company benefit enrollment.

Swiftly processed records for account receivables and payables using QuickBooks.

Authored UX Design for the website and maintained the site using html (tabletingpro.com).

Designed marketing materials with Microsoft Publisher including graphic design, photography, and content.

Manage the implementation of executive administrative, business, and personal support to C-level executives, while providing additional support to the SVPs and VPs. U-Store-IT March 2004 to October 2006

General Manager

Performed all business activities ranging from A/P, A/R, Customer and Technical support, managed all human resource and customer activities, as well as submitted weekly payroll to ADP.

● Delivered customer service to tenants, as well as fostering strong relationships with all tenants, employees and subordinates.

Sensor Products, Inc. February 2002 to October 2003 Executive Assistant Sales & Marketing Support Specialist System Specialist Performed as a key office leader who was able to nurture strong relationships with staff and clients. Maintained office organization to support efficiency and managed incoming commercial claims assignments and operations. Oversaw the installation and maintenance of LAN / WAN systems. Designed and published marketing materials. Served as the Assistant to CEO and Owner.

Military Experience

U.S. Marine Corps Reserves

Lance Corporal Rifleman Honorable Discharge

Education

Bachelor of Science in Business Administration, with a Concentration in Business Information Systems DeVry University

Completed Networking Technology Course with a Network Engineer Certification Chubb Institute

Business Administration, 4 Semesters Completed

Raritan Valley Community College

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