Administrative Assistant Executive
Resume:
Samantha J. Giguere
Durham, NC
*************@*****.***
PROFESSIONAL SUMMARY
Experienced Administrative Assistant with strong office management skills
SKILLS
Experienced in Accounts Payable and Receivable
SAP Concur, Purchase Processes and Creation
Invoice Management
SAP Ariba
Computer Ease
Knowledge of Contracts, creating and Reviewing for Accuracy
Notary Public
Competent in QuickBooks
Proficient in Microsoft Office including Word, PowerPoint, Excel, MS Teams, Zoom, Webex, Slack
Adobe
Experienced in the file management system Share-file, SharePoint, Cloud based Box, Dropbox
EMPLOYMENT HISTORY
Administrative Assistant II
Adecco Staffing/ Syngenta Crop Protection, LLC
4819 Emperor Blvd Suite 400, Durham, NC 27703 July2 022-April 2024
9 Davis Dr. Durham Nc, 27709
Perform a variety of administrative tasks for Executive Assistant to the Global Head of Seeds Research.
Provide administrative support to three Functional Leaders.
Order catering, using Catering Trax, for events and lunch meetings.
Generate CAPEX purchase orders through the Ariba SAP system.
Liaison between Seeds Research employees and procurement for purchase order actions such as: increases, closures, and receipt of goods and services.
Work with site capital improvements to improve and sustain project manager support.
Participate in meetings as identified by the Executive Assistant and/or Functional Leaders.
Effectively communicating on a daily basis with peers and supervisor regarding the status of projects and work activities.
Record and analyze key metrics to support the Executive Assistant of Seeds Research and the RTP admin group.
Maintain and update RTP Admin playbook to ensure accuracy of policy and procedures.
Enter monthly expenses in Concur in a timely manner. Assist with domestic and international travel arrangements. Travel arrangements may include visa processing.
Administrative Assistant
Salisbury & Moore Construction, Wake Forest, NC June 2021-Nov.2021
Created and routed agreements and contracts through the signature process
Entered vendor Invoices for payment.
Ordered and maintained supplies and inventory.
Expense reports for employees for business related expenses
Created and Maintained vendor files
Maintained documentation and filing system.
Routing of all mail
Acting as the Administrative point of contact between the executives and internal/external clients.
Administrative Assistant
Manpower/IBM Tax Department, Research Triangle, NC March 2018- March 2020
Proven experience as Executive Administrative Assistant, Senior Executive Assistant, or in other Secretarial positions. Undertake a wide variety of duties and responsibilities on daily basis. Ability to multitask and prioritize daily workload.
Acting as the Administrative point of contact between the Executives and internal/external clients. Handling Executives’ request and queries appropriately.
Provides high-level of confidential support to the office and Management.
Scheduling of Organized Group meetings and or events.
Assist in preparing and processing Tax Return Filings for multiple states and municipalities.
Undertaking of the tasks of receiving calls, and routing of correspondence.
Routing of all mail/tax Notices per state Internally/externally to proper departments. Maintained mailing log, Notice log and updated contact lists of vendors.
Conduct an efficient documentation and filing system.
Collate documents, faxes, photocopies as needed.
Administrative Assistant
Foss Demolition, Inc., LaGrange, NC
Previously Greenway Waste Solutions, LLC April 2014- Jan 2018
Prepared accounts receivable and accounts payable for processing. Properly routed agreements, contracts, and invoices through the signature process
Prepared extensive documentation required for pre-qualification of company with General and Prime Contractors
Experienced with state and city license and permit requirements for each demolition project
Monitored, tracked, and validated each employee timesheets for company payroll
Organized and set up vendor accounts based on type of project vendor assigned to.
Maintained Purchase order system, Job opportunity logs and Waste hauling logs to meet state requirements
Set up electronic file systems to maintain employee information, coordinated and scheduled training and maintained training certifications for employees and arranged weekly accommodations for executive and field staff.
Managed daily office operations, greeting visitors, and handling all telephone inquiries regarding company operations.
Posting and maintaining open positions for organization on social media websites
Served as Notary for company
Moving Coordinator
Excel Moving & Storage Inc., Raleigh, NC2012-2013
Data Entry including preparing government Bill of Ladings for shipment and monitored documents through moving process.
Processed credit card payments and applied payments received
Arranged and scheduled third party services.
Process orders and requests, explained processes, details of documentation via phone and email
Met with customers in person when necessary.
Additional Work Experiences
Over eight years of experience in Early Childhood Education and Elementary Education as a Teacher’s Assistant and Lead Teacher.
EDUCATION
Wake Tech Vocational School, Early Childhood Education
Western Governor’s University, Interdisciplinary Studies
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