Accounts Payable Administrative Assistant

Achala Maldeniya

Office Administrative Assistant MBA-Canada BSc-Sri Lanka

****************@*****.*** 778-***-**** 13978 92 Avenue, Surrey, BC (Willing to Relocate) https://www.linkedin.com/in/achala-maldeniya-298222260 PROFILE

Proficient ten years Accounting and Finance Professional with an MBA, specializing in accounts payable, bookkeeping and data entry adept at managing multinational supplier accounts. Dynamic and energetic professional recognized as a quick learner with proficient computer skills, detail-oriented, and a unique ability to multitask in stressful work environments. With excellent communication, analytical, and organizational skills, I am poised to drive substantial growth and create a transformative impact in accounting operations while excelling in collaborative team environments. AVAILABILITY

Fulltime - Post-Graduation Work Permit (PGWP-3 years) SKILLS

Microsoft Excel skills

Excel: V-Lookups, Pivot

Tables and other advance

formulas

Excellent knowledge of

basic accounting

concepts

Analytical skills

Strong analytic and

problem-solving skills

Fluent in Microsoft

applications

Word, MS Outlook, Office

365,MS SharePoint and

other MS applications

Ability to effectively

prioritize work and

concurrent tasks

Professional Integrity

and Confidentiality

Management

Organizational and time

management Skills

ERP/Accounting

Software (Financial

Module)

SAP Process Director,

NetSuite, Microsoft

Dynamics NAV,

Quickbooks Online

Fast Typing with

accuracy

40-45 WPM

Communication Skills

Excellent Interpersonal

Skills

Multi-fund environment

High volume of code and

enter accounts payable

invoices and maintaining

vendor records.

High degree of accuracy

and superior attention to

detail

Ability to work

independently and as

part of a team

Ability to work under

time constraints and

meet tight deadlines

PROFESSIONAL EXPERIENCE

01/2024 – present Holiday Inn Express & Suites Riverport, Room Attendant

•All housekeeping duties with high cleanliness and sanitation.

•Handling linen changes and overseeing laundry services to ensure efficient and organized operations.

•Managing trash collection, recycling, and waste disposal, while upholding a well-stocked inventory.

06/2021 – 10/2022 Hela Clothing (Pvt) Ltd., Accounts Payable Executive

•Handled Overhead Payments (monthly avg 200) and utility bills-Credit, Advance, Draft, Prepared Cheques and Wire Transfer payments via the MS Dynamics NAV system.

•Accurately coded and entered accounts payable invoices into the system.

•Followed up with various departments and vendors regarding disputed vendor accounts, pricing problems, unmatched documents and missing or incorrect receipts/backup documents and handled invoice discrepancies.

•Resolves and documents purchase orders, contracts, invoices, or payment discrepancies.

•Liaises with suppliers and internal stakeholders to answer routine enquiries and resolve issues affecting payments/receipts.

•Handled LC payments suppliers and demonstrated proficiency in various financial tasks within the Finance Division.

•Verifies vendor accounts by reconciling monthly statements and related transactions

•Assisted with month-end and year-end processes and other related duties as assigned. 07/2019 – 06/2021 Ever Cool Technology (Pvt) Ltd., Accounts Payable Executive

•Handled about 100 monthly payments (NetSuite system) for suppliers and maintained vendor records.

•Expertly managed the full-cycle accounts payable process, ensuring adherence to internal policies and timely execution of invoice approvals, coding, and payment setup.

•Proactively monitored and managed the accounts payable email account, ensuring timely responses to inquiries from departments and suppliers, and facilitating effective communication regarding expense codes, payment status, and invoice approval.

•Identify tax status of suppliers' invoices using reference material provided

•Prepared and submitted bi-weekly bank deposits, handled petty cash and checked the accuracy of employee reimbursement expenses.

•Preparation of Income, Expenditure Report and cash flow estimate monthly. 05/2013 – 01/2019 MAS Holdings (Pvt) Ltd., Accounts Payable Associate

•Handled wire transfers for payments to international vendors (Monthly Avg 200) and invoice verification (Monthly Avg 1500) with resolved invoice discrepancies and issues via the SAP system.

•Coordinates with vendors regarding invoicing and payment inquiries and discrepancies.

•Reconciled suppliers' statements, intercompany accounts and journal entries.

•Efficiently scrutinized incoming documents against Accounts Payable guidelines, identifying non-conforming elements to prevent data-entry errors.

•Coordinated with merchants and suppliers to resolve invoice discrepancies.

•Settled intercompany payments using the BAIF method, and subsequently reconciled transactions while liaising.

•Communicated with staff regarding invoices and payment and Finance procedures

•Actively participated in the system transition period (SAP system changed to SAP Process Director).

03/2012 – 05/2013 MAS Holdings (Pvt) Ltd., Internship Trainee One-year overall training at MAS Intimates (Pvt) Ltd. in the Human Resources and Finance departments

EDUCATION

01/2023 – 03/2024 Master of Business Administration, University Canada West, Vancouver Canada 09/2008 – 06/2014 Bachelor of Science in Business Management, Wayamba University Sri Lanka CERTIFICATES

Chartered Accountancy (CABII)

Institute of Chartered Accountants of

Sri Lanka

Getting Started in Finance &

Bookkeeping

Linkedin (Professional Certificate)

Certificate Course in Human

Resource Management (CCHRM)

Institute of Personnel Management

QuickBooks Online Essential

Training

Linkedin (Professional Certificate)

VOLUNTEER SERVICES

01/2024 – present Greater Vancouver Food Bank

Monthly contributor

12/2022

Sri Lanka

Hair Donation

Volunteered with Indira Cancer Trust to meticulously craft wigs for cancer patients.

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