Document Controller / Secretary / Admin Assistant

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Mohamed Jassim

P.O. Box: ****, Doha - State of Qatar

Cell: +974******** / 77179221

********@*****.*** linkedin.com/in/jasimohd

Professional Summary

Experienced Project Document Controller with eleven years of work experience in Engineering Consultants / Construction sector on major infrastructure projects. Specialties include Document Control, Administration, Project Support, Operations and Secretarial roles. Proven ability to manage and organize large volumes of documents, develop, and implement effective document control systems, and ensure compliance with all relevant regulations. Proactive team player with exceptionally strong organizational skills and a commitment to project success. Total eighteen years' varied experiences in fields such as projects, events/facilities, sales/marketing, fleet management/transportation and healthcare. Available to join immediately and RP is transferable (NOC Available).

Key Competencies

Document Controller / Project Support / Secretarial Administration / Admin Support / Coordination

Operations / Fleet Management

Procurement / Realty Marketing / Facilities Management Key Achievements

Demonstrated experience on large projects or on multiple projects. Strong experience in a documentation-based role.

Singlehandedly managed Document Control for multiple projects. Successfully managed business and administration aspects of a transportation fleet. Supported Sales Team in achieving sales targets.

Work Experience

KEO, K&A, Asco Qatar Document Controller / Secretary

(Jan 2023 – Current)

EllisDon Corporation, Qatar Document Controller / Secretary

(Jan 2022 – Dec 2022)

Ital Consult, Qatar Document Controller / Secretary

(Jan 2021 – Dec 2021)

Crown Consult, Qatar Document Controller / Secretary / Admin Assistant

(Sep 2017 – Aug 2019)

Arcadis / Hyder Consulting, Qatar Document Controller / Secretary / Admin Assistant

(Jul 2012 - Aug 2017)

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Project Experience

Lusail Development Commercial Boulevard; Client – Qatari Diar Central Doha and Corniche Beautification – Zone 17, Package 1 (IA 2019 S 013 G); Client - Ashghal Upgrading of Old Salwa RPS (GTC518/2012); Client – Kahramaa GTC 598-2013 - Consultancy Services for Geophysical & Structural Integrity; Client – Kahramaa Qatar Trip Generation and Parking Rates Manual; Client - Ministry of Transport & Communication Updating Transportation Master Plan for Qatar (TMPQ) - Package 1: Data Collection, Inventories and Surveys; Client - Ministry of Transport & Communication C827, Pre - Contract Professional Consultancy for Design Services for Proposed Pumping Station,

(PS25/9A); Client - Ashghal

Education City; Client: Qatar Foundation

C2 (Contract 2, Local Roads and Drainage for Area 3 Doha North); Client: Ashghal (DN001, DN71, DN107 and DN29)

CP09/P60 Al Khor Highway & Lusail Arterial Roads; Client: LREDC / Ashghal Qatar Integrated Railway Project (QIRP) - Gold Line Underground (Architectural Finishes); Client: QRAIL / ALYSJ JV

Cable Laying Project; Client: KAHRAMAA

Education

Bachelor’s degree in Business Administration - Annamalai University (2003) IT Proficiency

Well versed with Internet & E-mail, MS Windows, MS Office, Adobe Acrobat etc. EDMS (Electronic Document Management Systems)

Aconex

Microsoft Sharepoint

Documentum

Projectwise

Bitrix

Professional Skills

Excellent written and verbal interpersonal skills and the ability to work well in a team. Proven ability to provide administrative support to senior management team. Excellent prioritization and organisational skills, attention to detail, ability to solve problems and multitask. Establish effective public relations with clients and external stakeholders. Good command of English language. Able to produce and review project DC related procedures and work processes. Strong internet research skills. Excellent computer knowledge. Strong initiative and excellent follows through. Proficient in all aspects of office administration. Ability to work independently and under pressure; flexible & quick to learn. Good MS Office skills using Word, Excel, PowerPoint and Outlook, Adobe Acrobat. Demonstrate excellent time management skills, working to deadlines and adhering to set procedures. Highly organized, with excellent time management skills to balance competing priorities. Strong multi-tasking skills with the ability to prioritize and organize multiple concurrent assignments. Page 3

Languages

English - Fluent

Arabic - Beginner

Malayalam – Fluent (Native)

Hindi - Fluent

Personal Details

Nationality: Indian

Qatar ID: 281********

Interests: Reading, Movies and Music

Visa Status - Valid Work Visa (Transferable / NOC) Notice Period - Immediate

Driver’s License - Holds Valid Qatari Driver’s license References

Kamran Shah (Project Manager) Crown Consult +1-647-***-**** David Yau (Project Manager) Hyder Consulting +973-****-**** Abdulla Al Salah (Deputy PM) Hyder Consulting +974-****-**** Yousef Saleh (Technical Manager) Siemens +974-****-**** Amer Farawi (Project Manager) Mitsubishi +971-****-**-*** Page 4

Professional History

1. Document Controller (Freelance) – KEO, K&A, Asco Qatar

(January 2023 - Current)

Principal duties:

Set up, copy, scan and store documents.

Check for accuracy and edit / format documents.

Create templates.

Manage requests for documentation.

File documents in physical and digital records and ensure appropriate storage. Review and maintain the accuracy of the records, editing where necessary to ensure they are up to date.

To liaise with and distribute project related information with all levels of the project team and potentially external stakeholders.

Manage the processes around documentation within the organisation. Maintain confidentiality around sensitive documentation. Facilitate submission of all documents to respective departments through regular audits on corporate documents.

Scrupulously evaluate and validate all documents to enable document control. Ensure adherence to established operating procedures during documents submission. Implement submission of all documents within time and quality parameters. Review and update technical documents (eg: manuals and workflows) Retrieve files as requested by employees and clients. Manage the flow of documentation within the organization. Prepare ad-hoc reports on projects as needed.

Collect, scan and upload documents following set procedures. Ensure all technical documents, such as reports, drawings and blueprints, are collected and registered in system.

Use Document Management for everyday operations, maintenance and quality control. Notify personnel of updated document versions and how to access them. Print and distribute documents as necessary. Distribute project-related copies to internal team members.

Work with documents and records across various departments. Projects:

Central Doha and Corniche Beautification – Zone 17, Package 1 (IA 2019 S 013 G); Client – Ashghal

Upgrading of Old Salwa RPS (GTC518/2012); Client – Kahramaa GTC 598-2013 - Consultancy Services for Geophysical & Structural Integrity; Client – Kahramaa

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2. Document Controller / Secretary – EllisDon Corporation, Qatar

(January 2022 – December 2022)

Principal duties:

Maintain an organized system for storing and retrieving project documents. Ensure all project documents are accurately labeled, indexed, and archived. Regularly update document management procedures to enhance efficiency. Monitor the lifecycle of project documents from creation to archiving. Track document revisions, approvals, and distributions accurately. Generate reports on document status and progress as required. Develop and maintain document templates and guidelines for consistency. Ensure that all project documents adhere to established formatting and naming conventions. Enforce standards to promote uniformity and ease of access across project documentation. Maintain an efficient system for archiving project documents according to retention policies. Ensure easy retrieval of archived documents as needed for reference or audit purposes. Periodically review archived documents for relevance and disposition accordingly. Projects:

Lusail Development Commercial Boulevard; Client – Qatari Diar 3. Document Controller / Secretary – Ital Consult, Qatar

(January 2021 – December 2021)

Principal duties:

Review documents for accuracy, completeness, and compliance with project standards. Conduct regular audits to ensure adherence to document control procedures. Collaborate with project team members to resolve any discrepancies or issues promptly. Ensure project documentation complies with regulatory requirements and industry standards. Maintain awareness of relevant regulations and update document control processes accordingly.

Coordinate document reviews and approvals with regulatory agencies or external stakeholders.

Manage document versions to prevent confusion and ensure stakeholders access the most recent revisions.

Implement version control mechanisms to track changes and updates systematically. Facilitate document review and approval processes while maintaining version integrity. Coordinate document exchange with external vendors and subcontractors. Verify the accuracy and completeness of documents received from vendors before acceptance.

Establish communication protocols and document control procedures with external parties. Projects:

Central Doha and Corniche Beautification – Zone 17, Package 1 (IA 2019 S 013 G); Client - Ashghal

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4. Document Controller / Secretary / Admin Assistant - Crown Consult, Qatar

(September 2017 – August 2019)

Principal duties:

Facilitate communication between project stakeholders regarding document status and updates.

Distribute documents to relevant parties in a timely manner. Serve as a point of contact for inquiries related to project documentation. Identify potential risks related to document control processes and address them proactively. Implement safeguards to prevent unauthorized access or alteration of project documents. Establish backup and recovery procedures to mitigate the risk of data loss. Establish access controls to safeguard sensitive project information. Monitor document access and permissions to prevent unauthorized viewing or modification. Implement encryption and other security measures to protect against data breaches. Provide training sessions to project team members on document management systems and procedures.

Offer guidance on document creation, review, and approval processes to ensure consistency. Address any questions or concerns related to document control raised by team members. Projects:

Qatar Trip Generation and Parking Rates Manual; Client - Ministry of Transport and Communication

Updating Transportation Master Plan for Qatar (TMPQ) - Package 1: Data Collection, Inventories and Surveys; Client - Ministry of Transport and Communication C827, Pre - Contract Professional Consultancy for Design Services for Proposed Pumping Station, (PS25/9A); Client – Ashghal

5. Document Controller / Secretary / Admin Assistant - ARCADIS / Hyder Consulting International Ltd., Qatar

(July 2012 - August 2017)

Principal Duties:

Provide training to project team members on document control procedures and tools. Offer ongoing support and guidance to ensure adherence to document management protocols.

Identify opportunities for process improvement and implement necessary changes. Participate in regular reviews of document control practices to identify areas for improvement. Solicit feedback from project team members and stakeholders to enhance document management processes.

Implement best practices and leverage technology to optimize document control efficiency. Conduct regular audits of project documentation to verify accuracy and completeness. Identify gaps or inconsistencies in document control processes and recommend corrective actions.

Document audit findings and ensure timely resolution of identified issues. Page 7

Continuously monitor document control processes to identify bottlenecks or inefficiencies. Implement corrective actions and process improvements to enhance document management efficiency.

Stay abreast of emerging technologies and trends in document control to maintain effectiveness.

Projects:

Education City; Client: Qatar Foundation

C2(Contract 2, Local Roads and Drainage for Area 3 Doha North); Client: Ashghal (DN001, DN71, DN107 and DN29)

CP09/P60 Al Khor Highway & Lusail Arterial Roads; Client: LREDC/Ashghal Qatar Integrated Railway Project (QIRP) - Gold Line Underground (Architectural Finishes); Client: QRAIL / ALYSJ JV

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