Executive Assistant Administrative Support
Resume:
STACY MARTINEZ
*****************@*****.***
Summary
Detail-oriented and driven Executive Assistant with over 20 years of experience in supporting VP level Executives. Expertise in problem solving, staying organized and efficiently managing daily office functions.
Technical Skills
Proficient with Mac and PC platform including Concur, Slack, Zoom, Google Applications & MS Office Suite
Experience
SEPTEMBER 2022 - PRESENT
Accenture, Mountain View, CA
-Executive Assistant
Provide support to executives with global, complex organizational responsibilities. Manage calendars through coordinating and rescheduling appointments.
Anticipate travel needs and coordinate arrangements, itineraries, and logistics. Own miscellaneous complex administrative tasks, including form preparation, invoicing, contact and email distribution list maintenance. Participate with the Workplace team to support office events initiatives.
FEBRUARY 2020 - JUNE 2022
Meta (formerly Facebook), Menlo Park, CA
- Executive Assistant
●Provide high-level administrative support to multiple executives interacting with directs and team via social distancing engagements and handling heavy calendaring.
●Coordinate meetings and schedule with senior level executives and their directs.
●Prepare weekly meetings to ensure deadlines remain on track and stay within budget.
●Act as voice of executive by communicating and ensure business issues both internally and externally are addressed in a timely and consistent manner.
●Coach and mentor new onboarding team members.
●Maintain and update presentations for meetings ensuring continuity and accuracy of content.
●Complete time sheets and expense reports.
APRIL 2019 – FEBRUARY 2020
Aruba, a HPE Company, Santa Clara, CA
- Executive Assistant
●Managed day -to-day scheduling, prioritizing and engaging with numerous internal and external stakeholders with a high level of care, urgency and sensitivity.
●Confirmed all scheduled meetings and worked closely with meeting owners to verify logistics and other matters to ensure successful meetings.
●Monitored the calendar and updated with the most current and pertinent information. Provide immediate support when travel changes, including evenings and weekends when executive is traveling.
●Managed all aspects of executive travel, including researching air travel, ground transportation and accommodations. Executed obtaining Visas when required for international travel.
●Accurately managed executive’s travel related expenses and submission of expense reports. Tracked reimbursements and credit card payments.
●Assisted with executive’s daily office needs- reserving conference rooms, working with IT on technology issues, setting up video conference calls, greeting guests.
●Coordinated and supported events, including quarterly business reviews, executive retreats and customer meetings.
●Managed incoming Purchase Orders, travel and expense reimbursement approvals.
JULY 2017 – APRIL 2019
Macy’s Valley Fair, San Jose, CA
- Executive Assistant
●Managed the VP’s complex and frequently changing calendar, and prioritized emails of importance.
●Created and in charge of events, projects, fundraisers and celebrations that drove employee morale in a store of over 800 employees.
●Efficient and thoughtful Gatekeeper of the executive team’s time from day to day operations and strategic management of future demands.
●Communicated and leveraged rapport building skills to identify opportunities, build relationships and have live interactions with sales and executive management.
●Created and executed on-boarding process for all new employees.
JUNE 2012 – JULY 2017
Target Corporation, San Jose, CA
- Executive Assistant
●Booked conference rooms and coordinated catering for meetings.
●Developed and maintained an internal client filing system.
●Recruited, hired and interviewed countless applicants for job openings.
●Received and routed business correspondence to correct departments and staff members.
●Greeted numerous visitors entering the office, including VIP’s, vendors and interview candidates, creating a positive experience.
●Utilized my experience to lead and guide store to achieve sales goals and maintain budget controls.
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