It Support Senior Executive

Florence Ojambo p.*

*** **** ****** ** *****: (**3) 977 - 7094

Medicine Hat, AB T1C 1L1 Email: *************@*****.*** HIGHLIGHTED QUALIFICATIONS

Over 10 years of experience in administrative roles, with at least 5 years in senior executive support.

Proven ability to manage complex calendars, schedules, and travel arrangements for C-suite executives.

Skilled in managing daily office operations, including maintenance, supplies, equipment, and facilities.

Experience in overseeing office security, access control, and ensuring compliance with document retention policies.

Proficiency in bookkeeping and financial software, such as QuickBooks.

Experience in preparing monthly financial statements, managing budgets, and tracking expenses.

Ability to assist with tax preparation, filing, and financial audits.

Excellent verbal and written communication skills.

Ability to serve as a point of contact for internal and external inquiries, directing them to the appropriate personnel.

Skilled in preparing and disseminating internal and external communications.

Expertise in planning and executing meetings, events, and conferences.

Proficiency in arranging logistics such as room reservations, catering, and coordinating with vendors.

Strong proficiency in office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Experience in collaborating with IT support to ensure office technology and equipment are functioning correctly.

Ability to assist staff with basic IT issues and troubleshooting.

Exceptional organizational skills with the ability to manage multiple tasks and priorities simultaneously.

Strong attention to detail and problem-solving abilities.

Proven ability to maintain confidentiality and handle sensitive information with discretion.

Experience in ensuring compliance with data protection regulations.

Ability to manage relationships with vendors, contractors, and service providers.

Experience in assisting with recruitment and onboarding processes for new employees.

Commitment to the continuous improvement of office processes and financial policies.

Ability to engage in strategic planning and contribute to the overall success of the organization. SCORE COMEPENTICIES

Office Management

Executive Support

Bookkeeping (QuickBooks)

Event Coordination

Budget and Expense Management

Communication and Correspondence

Document Management

Vendor and Contractor Relations

IT Support and Troubleshooting

Compliance and Confidentiality

DEMONSTRATED ABILITIES AND SKILLS

Senior Executive Assistant Skills:

Manage daily office operations, including maintenance, supplies, equipment, and facilities.

Oversee office security and access control, ensuring a secure working environment.

Provide comprehensive administrative support to the Executive Director, including scheduling, correspondence, and travel arrangements.

Organize and maintain office files, records, and documents, ensuring compliance with document retention policies.

Prepare Board Packages and distribute them for review to all attendees, ensuring accuracy and timeliness.

Serve as the primary point of contact for internal and external inquiries, directing them appropriately.

Coordinate and support the planning and execution of meetings, events, and conferences.

Collaborate with IT support to ensure office technology and equipment are functioning correctly.

Monitor and manage office supplies and inventory, maintaining adequate stock levels.

Assist with the preparation of monthly financial statements and reports.

Maintain and update financial records and databases with precision.

Support the budget planning and tracking process, managing invoice processing and conducting account reconciliation.

Assist with tax preparation, filing, and other compliance activities.

Contribute to financial audits by providing necessary information and documentation. WORK EXPERIENCE

Senior Executive Assistant 2021 – 2023

Starfly steel company – Uganda

Administrative assistant 2018 – 2021

Muzza investments Ltd. – Uganda

Florence Ojambo p.2

EDUCATION

Post Graduate Diploma in Monitoring and Evaluation 2020 - 2023 Uganda Management Institute – Uganda

Bachelors of Development Studies 2013 - 2017

Makerere University – Uganda

REFERENCES

Available Upon Request

Contact this candidate