Accounts Payable Manager

EXPERIENCE

AP Manager

Genesis Global (client Repipe Specialists)

Burbank, CA January 2024 – Present

• Manage daily operations of AP Department

• Review and approve expense reports on Concur, ensuring all company paid expenses are submitted prior to month end

• Review and audit invoice entries for accuracy and completeness, ensuring all supporting documents are attached

• Download credit card transactions on a daily basis for multiple accounts, paying down balances as needed, submitting credit card statements to employees for receipts

• Perform twice weekly payment runs including ACH, checks and wires

• Coordinate and communicate month end and quarter end close activities with business units and outside vendors

AP Manager

RGP (clients: Nutrien and Sonder)

Los Angeles, CA Nov 2021 – Dec 2023

• Managed a remote outsourced team of 100 handling various A/P tasks including routing invoices for approvals, matching invoices to purchase orders and packing slips, reconciling all vendor statements, resolving discrepancies

• Established a critical vendor list, ensured all escalations were handled in a timely manner, and provided updates and follow up emails to multiple stakeholders across the client’s operating entities

• Oversaw all interactions between the external suppliers, client headquarters, client operational entities, and the outsourced team

• Managed incoming supplier inquiries as well as new supplier set up, change and update requests.

• Reviewed the monthly A/P dashboard for completeness and accuracy, presented monthly A/P dashboard and KPI findings and month to month performance variations to the Senior Director of PTP & OTC Financial Business Services

AP Manager

Addison Group (client Guess Inc.)

Los Angeles, CA Sep 2020 – Sep 2021

• Managed daily operations of A/P Department

• Reviewed and approved all new supplier, change, and update requests including ACH verification prior to making changes in the system

• Worked with the Facilities Manager on all rent payments

• Reached out to vendors for open credits and collected payments due to the Company

• Reconciled vendor statements and resolved all discrepancies

Senior Manager, A/P Operations

Contract Projects (i.e. NBCUniversal, Fair.com, Korn Ferry)

Greater Los Angeles area, CA Dec 2016 – Aug 2020

• Managed a remote outsourced team of 40 A/P professionals

• Managed several system enhancement projects and system conversion projects with outside vendors and the IT Team

• Developed, implemented and maintained systems, policies and procedures, process mapping, including updating SOP's regularly as processes change

• Oversaw invoice validation, issue resolution and payment teams

• Coordinated and communicated quarter end and year end close activities with business units across all entities

Accounts Payable and Payroll Manager

Hyperloop One

Los Angeles, CA Apr 2016 - Nov 2016

• Managed daily operations of A/P Department and Payroll Department

• Audited and approved invoices, processed weekly check run, outgoing wires and foreign drafts

• Processed bi-monthly multi-state payroll including 401(k), commuter benefits, garnishments, medical, dental, and severance payments

• Reviewed and approved incoming purchase requests

• Managed the vendor maintenance process including vendor account verifications, audits, research, consolidations, W9, W8, 1099s, First B-Notice

Accounting Manager

The Tennis Channel

Los Angeles, CA Mar 2014 - Mar 2016

• Managed daily supervision of A/P staff and Payroll staff including recruiting, training, development, performance reviews

• Reviewed and approved weekly production payroll for Cast & Crew (BTL) including new hires paperwork

• Audited and approved bi-weekly multi-state payroll including 401(k), commuter benefits, garnishments, flex-spending, medical, dental, and severance payments

• Audited monthly employee benefit invoices for accuracy, including adding new enrollments and removing terminated employees as needed

• Worked with IT department on system upgrades and other automation projects to enhance internal controls and increase efficiencies

• Managed the supervision of vendor maintenance staff, including vendor account verifications, audits, research, consolidations, W-9, W-8BEN, 1099s, First B-Notice

• Tracked and monitored recurring payments, returned checks, weekly Wells Commercial P-Card activities, weekly cash flow and forecast, processed stop payments

• Audited and approved invoice batches and performed weekly wire run, check run, and foreign exchange including foreign drafts

• Developed Policies & Procedures including vendor maintenance, vendor set up guidelines, and invoice numbering

• Coordinated all audit processes for A/P Department, month-end, quarter-end and year-end closing of books

Accounts Payable Manager

Belkin

Playa Vista, CA Aug 2012 to Sep 2013 • Managed daily supervision of remote outsourced A/P staff of 8 and an onshore staff of 2 including recruiting, training, development, performance reviews

• Worked with IT department on automation projects to enhance internal controls and increase efficiencies

• Managed the supervision of vendor maintenance team, including vendor account verifications, audits, research, consolidations, W9, W8, 1099s, First B-Notice

• Tracked and monitored recurring payments, returned checks, weekly Wells Commercial Card activities, reverse positive pay, assist in cash flow management

• Managed Wells Fargo Commercial Card Program, U.S. Bank Pay Plus accounts, Concur, Dun & Bradstreet, and U.S. Bank Corporate Cards

• Performed weekly wire run, check run, and credit card payment run, foreign exchange including foreign drafts

• Developed Policies & Procedures including vendor maintenance for multiple entities globally, vendor set up guidelines, and invoice numbering

• Coordinated all audit processes for A/P Department, month-end, quarter-end and year-end closing of books

Accounts Payable Manager (Imaging Implementation Consultant)

VCA Antech

Santa Monica, CA Jul 2011 - Mar 2012

• Managed an A/P staff of 33 including recruiting, training, development, employee write-ups, employee performance reviews, monthly statistics

• Created A/P forms as needed (i.e. Vendor Maintenance, Daily Scan Tracking, Electronic Funds Transfer, Gift Card Acknowledgment of Receipt)

• Managed the supervision of vendor maintenance team, including vendor account verifications, audits, research, consolidations, W9, W8, 1099s, First B-Notice

• Tracked and monitored acquisition invoices, returned checks, weekly American Express activities, audited monthly American Express accounts

• Managed Federal Express Corporate account and set up Dun & Bradstreet account

• Performed weekly EDI uploads using Core FTP, released batches daily, audited Petty Cash reconciliations, and audited/approved invoices electronically in Ascend queue

• Developed Policies & Procedures including vendor maintenance for multiple entities, vendor set up guidelines, and invoice numbering

• Coordinated month-end, quarter-end and year-end closing of books

Accounts Payable Manager

CODA Automotive, Inc.

Santa Monica, CA Sep 2010 - Jun 2011

• Managed the supervision of daily operations of Accounts Payable Department

• Audited and posted invoice journals to proper General Ledger accounts

• Performed weekly check runs including T&E Expense payments, ACH payments, International Wires (currency conversions)

• Created ad-hoc reports for Senior Management including Trade Payables Powerpoint presentations for weekly board meeting

• Monitored and updated Cash Management spreadsheets as needed (Treasury Management)

• Coordinated month-end, quarter-end and year-end closing of books with Accountants, A/P Staff, and other staff members

Accounts Payable Manager (Implementation Consultant)

Warner Music Group

Burbank, CA Aug 2010 - Sep 2010

• Managed an offshore team of 20 and an onshore team of 3

• Prepared the A/P Department for Fiscal Year End Close and the conversion from Oracle to SAP

• Managed various cut-over projects including vendor account consolidations, unpaid invoices, W-8 and W-9 maintenance

• Performed three check runs weekly totaling over 1000+ checks

• Managed Royalty Payments, Recurring Payments, Participations, Payments for Special Events, Payments to Talents, Writers, Artists

• Managed and monitored Executive Amex Accounts

• Monitored T&E Expenses utilizing Concur software

• Approved invoices, Check Requests, ACH Payments, outgoing wires, weekly disbursements

Accounts Payable Manager (Consultant)

Red Bull

Santa Monica, CA Feb 2010 - Jul 2010

• Managed a staff of 9 A/P Analysts

• Reviewed and audited the work of the Analysts for proper coding, approval, accuracy and completeness, ensuring payments are in line with partnership

agreements

• Audited domestic and international wires, ACH payments, credit card payments, and weekly payment proposal list for direct deposit vendors

• Reconciled American Express Purchasing Card accounts, American Express Corporate Incentive Card accounts, FedEx Accounts, Staples Account

• Maintained utilities and recurring payment schedule

• Vendor master updates and maintenance, researched duplicate vendor accounts

• Reconciled AT&T Blackberry invoices and AT&T Wireless invoices, created upload files from Excel to SAP

• Audited international POS invoices, coordinated payments in Euros with Headquarters in Austria

• Audited quarterly tax payments and payments to Athletes

• Conducted monthly webinars to new hires nationwide to educate them on how invoices get routed electronically and to inform them on A/P payment process

• Performed twice weekly check runs, corresponded with vendors on outstanding checks

• Coordinated month-end closing of books, journal entries, accruals, reclassifications

Accounts Payable Manager (Consultant)

Product Partners

Los Angeles, CA Mar 2009 to Aug 2009

• Managed and developed the Accounts Payable staff, including evaluations of the performance and goals & objectives of associates

• Managed the payment process of vendor invoices, expense reports, check requests, customer refunds, manual payroll checks, and recurring payments

• Managed daily relationships with vendors to optimize supplier terms, discounts and cash retention strategy

• Coordinated daily workflow to ensure timely preparation and approval of cash disbursements

• Reviewed A/P aging report and processed twice-weekly check runs, created and submitted positive pay files

• Developed and updated accounts payable procedures and desk procedures as needed

• Managed the fulfillment of auditor’s requests

• Coordinated month-end closing of books with A/P Staff

• Maintained an accurate Accounts Payable aging that agrees to the General Ledger at the end of each month

Accounts Payable Manager

Genius Products

Los Angeles, CA Sep 2008 - Jan 2009

• Managed a staff of 5 A/P Analysts

• Coordinated the implementation of SAP (converted from Great Plains) including training and staff development

• Proactively managed the Company's cash disbursements strategy in close coordination with the Treasurer

• Reviewed and audited the work performed by A/P staff for accuracy, completeness and compliance with Company guidelines

• Audited and posted daily invoice and T&E expense report entries to ensure accuracy of coding and approvals

• Managed the payment process of recurring payments, manual payroll checks, customer refunds, maintained master list of vendors including issuance of 1099s

• Coordinated weekly check-runs and outgoing wires, prepared month-end accrual reports for Senior Management

Accounts Payable Manager

Lexicon Marketing

Los Angeles, CA Apr 2007 to Aug 2008

• Managed the daily operations of Accounts Payable Department

• Developed departmental procedures to improve efficiency and workflow

• Recruited, hired, staffed and mentored Accounts Payable associates and temporary employees

• Set up direct billing and negotiated rates with vendors to maximize discounts

• Audited and posted invoice entries, researched and resolved invoice entry errors

• Prepared outgoing domestic and international wires, submitted positive pay files to bank

• Processed manual payroll checks, customer refund checks, and recurring payments

• Prepared weekly ad hoc reports for Senior Management

• Performed weekly check-runs for multiple entities, processed stop payment requests

• Worked closely with Purchasing Department and outside vendors to improve the procure to pay process (3 way Purchase Order match system)

• Handled research and resolution of vendor and department inquiries

• Coordinated month-end and year-end closing of books, petty cash reconciliation, journal entries, issuance of 1099s

Accounts Payable Manager (SAP Implementation Consultant)

Warner Brothers

Burbank, CA Apr 2006 to Mar 2007

• Audited and posted daily invoice entries, researched and resolved invoice interface edit errors

• Compiled weekly statistics to monitor performance of staff and to identify internal control consistency for process improvements and implementation

• Prepared outgoing domestic and international wires (foreign currency conversions)

• Assisted in system conversion and vendor account consolidations (duplicate vendor research project)

• Tracked and monitored indexing errors to improve workflow (electronic imaging system) between the indexing staff and the invoice processing staff

• Worked closely with business units and outside vendors to improve the procure to pay process (2 way and 3 way Purchase Order match systems)

• Managed contracts and reconciled legal bills

Accounts Payable Manager

KB Home

Los Angeles, CA Jan 2005 to Apr 2006

• Recruited, hired, staffed and trained Accounts Payable associates and temporary employees

• Set up direct billing and negotiated rates with vendors to maximize discounts

• Verified and audited incoming wires (Bamtrac to AS400)

• Performed weekly check-runs for multiple entities, processed stop payment requests

• Handled research and resolution of vendor and department inquiries

• Managed contracts and reconciled legal bills

• Performed quarterly analysis of selected accounts (i.e. Capitalized Interest, Prepaid Expenses, Accounts Payable and Other Liabilities)

• Tested and recorded findings for SOX control compliance (i.e. Letters of Credit, Surety Bonds, Treasury Cash Management, Stock Options)

• Assisted in month-end and year-end closing of books, petty cash reconciliation, bank reconciliation, journal entries, and financial reporting

• Set up the A/P Department, developed departmental procedures, recommended and implemented revised policies and procedures as needed

• Recruited, hired, staffed and trained Accounts Payable associates and temporary employees

• Monitored and analyzed specific accounts payable operations such as invoice research and follow up, problem documentation, standardization of input

• Audited and posted daily invoice entries, researched and resolved invoice errors

• Prepared outgoing domestic and international wires

• Performed weekly check-runs for multiple entities worldwide, processed stop payment requests

• Assisted in system conversion and vendor account consolidations

• Managed contracts and reconciled legal bills

EDUCATION

Bachelor of Science in Business Administration, California State University, Northridge

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