Executive Assistant Office Manager

Christine A. Stearns

818-***-**** E-mail: *****.********@*****.***

FREELANCE & TEMP WORK

MAVEN HAVEN CONSULTING 2021-present Office Manager

• Office management-admin duties include heavy digital and hard copy filing, setting up travel, research, client service, reception

COVID COMPLIANCE OFFICER 2020-present

Commercials, scripted and unscripted pilots & film (NDA) enacted protocols, scheduled Covid tests, set up zones and safety measures in Production space, offices and related areas HBO

Cooler Waters Productions Office Manager 2018-20

Scripted series S1 “MRS. FLETCHER”

• Set up multiple writers and producers’ offices, lounge and reception area, conference room, war room (white boards), copy room and kitchen from the ground up. I sourced and supervised all furniture rentals, handled company moves - office re-assignments with space planning, did invoices and PO’s, handled reception, vendor account set up, management of IT/tech, contracted/rented and/or purchased electronics, phones, printer/copier/fax, managed catering, lunch orders, PC, parking and lot badge access

• EP support duties included compiling war room notes and being the liaison between the writers’ room, production, and studio.

Wrap Coordinator “ANY GIVEN WEDNESDAY” with Bill Simmons, 1863 Productions sports talk show series 2016/17

Coordinated assets, scouted and assessed storage facilities, compiled set pieces, equipment, furniture, supplies lists, arranged for movers, ending vendor contracts, and returns. ABC STUDIOS

Assistant Production Coordinator/Audience coordinator Spring 2011-18 Pilot for ABC Network, multi-camera hybrid comedy "MAN OF THE HOUSE" Producer: Kevin Slattery Director: Richie Keen

Prep/Wrap Coordinator-Office Manager Writers/Producers LA offices 2014-15 Series for ABC Studios and Fox, single camera drama, “RED BAND SOCIETY” Executive Producer: Margaret Nagle.

• Oversaw and coordinated all office furnishing and set up the production, writers war room, conference rooms with projection, and kitchens

• Dealt with vendors for phones, telecom, water/soda, IT, and computer and copier rentals. Assistant Production Coordinator Spring 2014

Pilot for ABC Network, multi-camera comedy "ST. FRANCIS" Producer: Pat Kienlen Director: James Burrows

FTP PRODUCTIONS, LLC Assistant Production Coordinator 2011-2013 Pilot and series for ABC Studios and ABC Network, single camera comedy "MAN UP!" Producer: Marc Solakian

• Set up the production, writers, and post-prod-edit bay offices as well as the cast dressing rooms and kitchens

• Handled roster clearance, union/guild compliance, DGA/WGA employment data reports, weekly work lists, deal memos and basic agreements, arranged domestic and international travel for the ATL and talent, and set up housing and transpo.

• Managed cast and crew issues-liaison with SAG rep and casting agents for principals, background, and audience

IN-HOUSE

ABC STUDIOS Executive Assistant/In-house Production Coordinator 2005-2009

• Support VP, Production for series, pilots and mini-series. Set up production offices and staff shows. Research locations, liaise with film commissions

• Oversee and coordinate daily flow of production information on every episode of every show assigned. Most recently in charge of coordinating four major series for ABC, CBS, cable and Syndication. Supervise Production assistants and interns.

• Read and broke down scripts, did script notes and coverage, and maintained submissions log and database

• Generated schedules, created status reports on every series and pilot, set up production and writers' offices, interacted with integrated marketing and promotions divisions where I set up EPK'S, BTS shorts, trailers, and shoots for bonus materials; researched marketing alliances and sponsors for product placement

• For syndicated production effects shots I generated pre-vis and effects-shot lists and schedules, reports, and kept extensive records of efx elements and relevant budgets

• Processed T&E expense reports, Proxy travel, Casual Buyer status via SAP WALT DISNEY STUDIOS Long term contract assignments. 2000 to 2004 Feature Animation: Executive Assistant

• Support Creative Development and Marketing Communication teams.

• Completed various research assignments for writers and animators. Assisted in developing and creating presentations for international sales. Marketing Alliances: Executive Assistant

• During Pixar integration arranged executive travel for tours at Pixar location. Helped plan sponsor/Alliance local events

ABC Family: Office Manager On-Air Promo division. Supported Ad Sales, Creative Director and production staff.

• Coordinated multiple production schedules in a fast-paced environment to meet broadcast deadlines

• Maintained and ordered kitchen and office supplies, equipment, furnishing

• Coordinated and booked talent for voiceover recording sessions

• Managed music sample library

WDS Feature Publicity: freelance rollout support

• Junket support for "Under the Tuscan Sun" and "Open Range" assisting the publicists. I amassed press clips, screening exit questionnaires, handled some travel and PA scheduling for talent, set up screenings and assisted at events, and compiled information from research reports.

Related skills & Experience

Microsoft Office and SAP proficient-casual buyer status; working familiarity with Movie Magic, Final Draft, Photoshop, PowerPoint

Speak, read, and write French

Education

BFA, Visual Communications, School of Visual & Performing Arts, Syracuse University References available

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