Human Resources Physical Security

KARTHIKEYAN A

Mobile: +91-996**-***** /994**-*****

Email: *************@*****.**.**

Address: Thai Homes, S.Kulathur Main Road

Kovilambakkam, Chennai -117, India

Seeking for Administrative Manager Roles

PROFILE & VALUE

Well organized professional with 16 years of rich experience in wide range of administrative roles, key focusing on Facility Management, Physical Security Audit, Total Quality Management, Vendor Management, Project Management & Operations Management

Extensively worked across various sectors such as IT Services (Banking & Telecom), Engineering/Construction, Human Resources Management etc.

Demonstrated experience with standard business requirements, gathering management techniques related to administration and have developed my leadership skills for representing complex query required for internal and external customer needs

Hands-on experience in organizing & training team for effective administration and maintenance of Facility

Deft in heading the facilities team and manages over 3. 27 lakhs square foot office space and its equipment’s

Accountable for finalizing the vendors and SLA for facilities & security functions

Excellent time management and teamwork as well as individual initiative, leadership, flexibility, and sound judgment

Effectively communicate with internal and external stakeholders while serving with a high level of empathy and customer care

Successfully organized event and in charge for more than five high profile events such as NASSCOM Meet, Frankfurt meets, Nasdaq Bell ringing event, Leadership meets and Defining Dialogues in Cognizant

Adept at ensuring that basic facilities are well-maintained and conducting proactive maintenance

Individually handled leased, multitenant & standalone facilities and digital timer fixed for energy efficiency and manpower Optimization been reduced optimisation and brought savings of INR 6 lakhs per annum

Followed best practices, streamlined the admin operations and got approval from Government to run the operations during COVID-19

A result-oriented team player as well as avid learner with an aptitude & interested to take professional challenges for personal and organizational growth

Possess superior leadership skills, excellent interpersonal skills, strong communication/decision-making skills

QUALIFICATION AND EXPERTISE

Facility Management

Infrastructure & Office Management

Physical Security

Customer Audits

Revenue Cycle Management

Documentation & Reporting

Process Orientation

Service Providers

Office Administration

Equipment Management

Asset Management

Process Improvements

Employee Relations

Business Development

Risk Management

Vendor/Client Management

Customer Relationship Management

People Management

Training & Development

Leadership & Management

Time Management

Team Management

CAREER PROGRESSION

2022 till date Savista Global Solutions India Pvt. Ltd. Chennai Asst Facility Manager

Responsible for overseeing the daily operations of several large and complex facilities - selecting contracts, budgeting, and daily communications between all vendors

Monitored the physical security personnel on performance with continuous feedback

Responsible for control risk audits and implementation of gaps with compliance to statutory obligations

Responsible for AMCs of all equipment’s and assure timely preventive maintenance SME in F&B, Physical security and cleared many audits

Accountable for maintaining the best of standards and operations of DG, CCTV, Access Control & Fire System

Cleared ISO audits

SOP created for Physical security, HK and MST

Managed the upkeep of equipment and supplies to meet health and safety standards

Planned for the future by forecasting the facility’s upcoming needs and requirements

Contract created for all the vendor partners

2020 – 2021 Prochant India Pvt. Ltd. Chennai Senior Team Leader

Highlights

Accountable for finalizing the vendors and SLA for housekeeping, pest control & security functions for locations which includes deep cleaning /Façade & Cafeteria Area

Assured timely preventive maintenance and maintained minimum down time in case of any breakdown

Monitored and managed the operations and performance of security vendors – Physical & Electronics to assure delivery on agreed SLA along with TAT

Responsible for procurement, verification of monthly bills and processing of vendor payment

Organized & trained team for effective administration and maintenance of Facility

Ensured that facilities meet government regulations and environmental, health and security standards

Responded appropriately to emergencies or urgent issues as they arise and deal with the consequences

Ensured that agreed work by staff or contractors has been completed satisfactorily and follow up on any deficiencies

2017 – 2019 Philips Global Services Chennai Asst Facility Manager

Highlights

Worked as a member of the Certificate Intelligence Center (CIC) team

Supervised day-to-day housekeeping operations to ensure cleanliness of office premises

Managed operations of pantry/canteen, pest control

Special responsibility of cost reduction, GET Fit 25 projects, cost reduction planning of all administrative functions, monthly expense reports and expense comparatives of HO & R&D, negotiation been done for all facility related materials

Worked on framing Admin Manual to establish standard operating guidelines for all Admin functions

Tracked new project status and reported to senior management

Implemented policy & procedures on inward & outward material movement, weekend working, mobile payment, access card & ID card usage and others related to streamlining the admin function

Managed the upkeep of equipment and supplies to meet health and safety standards

Advised businesses on measures to improve the efficiency and cost-effectiveness of the facility

Planned for the future by forecasting the facility’s upcoming needs and requirements

Reviewed utilities consumption and strive to minimize costs

2001 - 2016 Cognizant Technology Solutions India Pvt. Ltd. Chennai Executive Administration

Highlights

Worked on On-rolls and Off-rolls in the organization and supported upcoming facility in Chennai and Coimbatore and set up has been well organized

Supervised day-to-day housekeeping operations to ensure cleanliness of office premises

Responsible for AMC’s of all equipment’s and assure timely preventive maintenance SME in F&B, Physical security and cleared many audits

Accountable for maintaining the best of standards and operations of DG, CCTV, Access Control & Fire System

Involved in the preparation of Capex/ Opex budget and taking approval from corporate

Successful closure on Physical Security Audit, OHSAS, ISO & Client Audit

Certified 5S internal auditor from Total Quality Management

Handled locations for the office space more than 3.27laks sq. ft

Responsible to upkeep security equipment like CCTV camera, access control system, BMS, visitor management, fire safety equipment’s and conducted fire drills

Monitored the physical security personnel on performance with continuous feedback

Responsible for control risk audits and implementation of gaps with compliance to statutory obligations

Implemented policy & procedures on inward & outward material movement, weekend working, mobile payment, access card & ID card usage and others related to streamlining the admin function

Responsible for overseeing the daily operations of several large and complex facilities - selecting contracts, budgeting and daily communications between all vendors

Identified the potential hazards, action and communicate actions to CS and leadership

Documented and analyzed incident reports and data to discover trends to justify the allocation of appropriate resources to areas where the safety risk is highest

Escalated risks that present an imminent danger to life or health of employees

Liaison with government authorities like WPC, Local police station, EB etc.

PROFESSIONAL QUALIFICATION

Bachelors

Pachaiyappas College, 2000

Bachelor of Science (BSC)

AWARDS & ACHIEVEMENTS

Effectively fixed digital timer for lighting near the façade doors and EB savings came approx. 2lakhs per annum

Successfully introduced and launched cab portal for employee usage

Almost saved 60 machines during fire accident and received best support award in 2005

Streamlined admin process and enabled security policies and cleared ISO 9001 audits

Received ISS award winner for the best facility among 12 locations in 2010

Participated in Go Green initiatives and saved 2 lakhs per month in tissue paper, stationery & pantry

Actively set up the new facility in Chennai which is of about 1.2 million sq. feet another one in CBE of 2lakhs sq. feet

Introduced Cuisine crew team and brought new food vendors are best in class vendors

Successfully introduced One transport portal for employee cab usage

Quick Response Team (QRT) has been introduced for cab transport for safety purpose

During Water crisis, water savings been done by introducing the spindle in all taps in all the rest rooms. Per capita has been decreased from 1000 to 500 per day

Got an appreciation for staying in office for three days and taking care of employees and providing them food, shelter and transport during 2015 deluge

Successfully cleared Client audits for every quarter CWC, Deliotte

PERSONAL DETAILS

Date of Birth : 02-12-1978

Nationality : Indian

Marital Status : Married

Languages Known : English & Tamil

Address : Chennai, India

REFERENCES AVAILABLE UPON REQUEST

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