Project Management Financial Management Data Analysis Transport Coordi

Oranjerivier Close

Portland’s

Mitchells Plain

*785

To: The Director

Re: Application for employment:

In my previous position I held a post at UCT as Project administrator in the AARP department, a component of CHED. My Job entailed the office management and Co-ordination of the capturing of test scripts and line managing the data capturers as well as the markers, moderators and invigilators. I have attended a Project Management certificate course at UCT and would now like to further myself in this area. I have also completed a course in Solar Photovoltaic installation and Data Analysis.

My last position at UCT was as a Transport Coordinator for an NGO called SHAWCO, a component of UCT. This position is held in the Transport section and is a fast pace position entailing administrative support, in all aspects of the section. This position has given me a high level of decision making and the ability to perform in highly pressurized situations.

My previous positions in other areas like Dept. of Health Primary Health sector, I have gained extensive experience in the Finance and Procurement sector of government, but mainly in the supply chain management area, as I worked in this area from 1999 to 2008.

I have also accrued knowledge in Financial Management and Financial Procedure (see attached certificates) which aided in my training in the accounting systems, BAS and LOGIS. This is where I also gained a good amount of computer experience in my Computer studies course and previous employment.

I can successfully say that my ability to research, communicate and problem solve is generally good and I am able to manage many tasks simultaneously. When working under pressure, I can confidently say it is one of my strong factors.

In conclusion, I know myself as an independent worker with innovative presentation and organizing skills. I also would like to consider myself as someone with professional, friendly liaison abilities with the aim to highlight the organization I am presenting.

It would sincerely be a blessing if you could consider my application for the above position and I have attached my Résumé and necessary documents for your perusal.

Yours

Ms C Patel

Cheryl Patel

DRIVEN TRANSPORT COODINATOR & PROJECT MANAGEMENT ASSISTANT

Professional strengths and abilities include:

Managing a team of drivers and vehicles

Overseeing repair and maintenance

Mileage trailing

Records and inventory handling

Cost control

Building Driver motivation & work allocation

Contract negotiation

Profit targeting

Dispatching, routing & tracking (Fleet management)

Orientation of new staff

Involved in strategy making

Process improvement

Project management

Resources management

Examination administration

Problem solving, organizational, communication & administrative skills

Financial & funding applications administration

HR support

Asset management support

Event management

Supplier liaison

Minute taking & report compilation

Position

Entity

Date

Transport Coordinator

SHAWCO

Administrator for 100-UP

University of Cape Town: Academic Intervention Unit

July 2015 to January 2019

Finance Officer and PA

Khulisa Social Solution (NGO):

Retributive and Social Justice

August 2013 – June 2015

Maintenance Administrator

Colpak PTY LTD

March 2012 – July 2013

Administrative Officer

University of Cape Town: Alternative Admissions Research Projects

June 2008 – June 2009

Senior Administrative Clerk: Finance & Procurement

Provincial Administration Western Cape: Department of Health

October 1998 – June 2008

Display Assistant & other roles

Edgars (Mitchells Plain)

Project Coordinator

Optimal Learning Technology

Cape Town *June 2022 to July 2022*

Assessments:

• Monitor and track formative and summative learner assessments

• Prepare portfolio of evidence files for moderation

• Ensure that assessment timelines are always adhered to

Training co-ordination:

• Co-ordinate training interventions (online and/or face to face)

• Prepare and collate training material timorously

• Ensure travel arrangements are coordinated in line with the client specifications

Administration

• Prepare learning material (print, bind and courier when applicable)

• Data capturing of intakes into relevant systems

• File and archive portfolios of evidence

• Scan and upload relevant documentation onto the share drive and LMIS

Driver Coordinator

Anova Health Institute

Cape Town * Jan 2020 -

Create vehicle Guideline

Present vehicle guidelines workshop

Ensure operating licenses, driving licenses and public driving permits are valid and meet contractual obligations

Present vehicles for roadworthy inspections and maintain records of all vehicles Certificate of Fitness

Co-ordinate transport requirements for special events including but not limited to staff and requests

Maintain database of vehicles and assigned drivers

Inspect damaged vehicles, review repair estimates and maintain vehicle maintenance schedules

Create and maintain a vehicle availability checklist

Ensure fines are allocated and paid

Respond to Tracker alerts and program

Transport Coordinator:

SHAWCO

Cape Town * April 2016 – January 2019

Manage and ensure the smooth day to day operations of the office and its administrative functions

Co-ordinating International delegates in respect of Transport and monitoring and evaluating international transport.

Ensure operating licenses, driving licenses and public driving permits are valid and meet contractual obligations

Present vehicles for roadworthy inspections and maintain records of all vehicles Certificate of Fitness

Co-ordinate transport requirements for special events including but not limited to staff and students’ requests

Maintain database of vehicles and assigned drivers

Inspect damaged vehicles, review repair estimates and maintain vehicle maintenance schedules

Create and maintain a vehicle availability checklist

Keep track of driver timetables, hours and mileage, planned routes to achieve maximum productivity in given hours

Generate the monthly driver performance as well as profit and loss reports

Ensure that public liability is maintained

Ensure that quotations and transport bookings are accurate

Liaise with UCT and traffic departments as well as with preferred service providers

Do daily reconciliation of quotations and cross check supplier/client quotations with invoices

Ensure percentages quoted /km rate charged is accurate

Reconcile EFT payments/journal transfers

Ensure penalties with regards to contractual agreement are administered

Oversee conference logistics

Participate in weekly/monthly operations meetings with core/auxiliary service providers

Participate in monthly vehicle maintenance liaison meeting

Resolve and manage grievances and complaints courteously and efficiently

Respond to inquiries regarding vehicle and driver availability and schedule services

Interact with clients and respond to email and telephone inquiries regarding availability of vehicles and drivers

Ascertain that all vehicles were always properly fuelled and that fluid levels were at par

Ensure contractual agreement penalties are administered

Coordinate efforts to ensure proper and safe parking for vehicles not in use

Ensuring compliance of transport policies, legislation and procedures

Develop and nurture client relationships

Maintain a broad knowledge of the transport industry

Advise senior management on transport economics and legalities

Perform other duties requested by management

Academic Intervention Unit - Administrator for 100-UP:

University of Cape Town

Cape Town * July 2015 – to March 2016

Provided general course administration support for GR 11 and 12 learners

Maintained a logical and methodical filing system

Processed applications, updated and maintained records, responded to stakeholder queries

Planned organised and attended events/special functions which included venue booking, course material ordering, catering, equipment booking, and venue setting up, and planning to take group photos, collating and distributing course material

Build and maintain relationships with internal and external stakeholders

Managed and resolved queries

Participated in the recruitment and admission programme by designing application forms, facilitating learner intakes, processing examination entrance requirements and analysing results.

Planned and assisted with the orientation, integration and graduation processes

Assisted with educator recruitment and contract renewal as well as with completion of teaching schedules, registers and class lists

Provided project and administrative support to course educators and project manger

Supported academic monitoring and evaluation by capturing and analysing academic progress, doing external monitoring, performing project and educator evaluations, drafting evaluation reports and assisting with quality assurance

Worked with an information database system to process marks and store information

Performed the administration (compilation and the uploading of results, allocation of venues, drafting of reports) learners’ tests and examination

Liaised and interacted with students, academic and administrative staff

Finance Officer and PA to the Regional Manager:

Khulisa Social Solution (NGO) (Retributive and Social Justice)

Cape Town * August 2013 – June 2015

Collated and submitted monthly regional payrolls including input sheets, payroll allocations and attendance registers for numerous projects and funders

Performed a HR support function by advising staff on Human resources (HR) leave and other procedures, recording and keeping contracts, capturing information for payroll, coordinating staff movements (diary and leave), preparing for candidate interviews and reviewing contracts to ensure consistency and continuity

Managed regional vehicle fleet including vehicle booking as well as monitoring of log sheets and service records

Managed procurement for sites including supplier’s liaison, ordering and timely delivery of goods for project requirements (such as stationery, rental contracts, invoice processing and credit account follow ups)

Provided information and support to the Financial Administrator. Balanced monthly regional cashbook to bank statement, debit card purchases, withdrawals, EFT payments and cash advances and allocating expenses to appropriate funders according to facilities expenses

Assisted the Financial Administrator with management and maintenance of research funds. Arranged purchase orders, followed up on payments and attended to queries. Assisted with collection of material and compilation of narrative reports to all funders. Managed all grant related documentation (filing and distributing)

Managed a petty cash budget of +/- R10 000 and distributed appropriate cash advances to staff members

Checked and prepared documentation for head office and auditing purposes

Arranged flights, transport and accommodation, scheduled meetings and booked conference facilities

Performed an asset management support function by updating the asset register and performed random checks to ensure assets (e.g. computers, tape recorders, cameras, Konica Minolta etc.) are on assets sheets

Supported staff with event management and ensured sufficient materials including manuals, stationery etc.

Assisted with the compilation of year end and quarterly audit reports for the finance and HR sector in the Western Cape

Developed and maintained administration and information management systems

Performed a general assistance (national travel, accommodations etc.) function to the Regional Manager

Did minute taking and record keeping

Oversaw submissions for and drafting of annual reports

Supervised cleaning and building maintenance staff

Arranged workshops, conferences or seminars for facilitators and groups

Assisted with Department of Social Development child and adult diversion and other project funding applications

Ensured the optimum use of space management (physical resource management)

Developed relations with key collaborators and Funders and other NGOs

Maintenance Administrator:

Colpak PTY LTD

Cape Town * March 2012 – July 2013

Monitored and filing on the machine history folder

Received and updated job card on JMS 1.1, collated and completed worksheets for auditing purposes

Procured general stock and machine parts

Monitored, recorded and filled electricity accounts

Facilitated compliance with machine operators by collecting and capturing data of various machines for research and testing

Updated and maintained staff monthly workshop attendance registers and leave records

Administrative Officer - Alternative Admissions Research Projects:

University of Cape Town

Cape Town * June 2008 – June 2009

Assisted with all aspect of project cycle from development of various tests to the delivery of scores to internal and external users

Coordinated and boxed scripts and arranged couriering for scripts

Arranged and coordinated test venues in different provinces and secured invigilators at testing venues nationally

Coordinated student attendance on testing days and arranged transport to venues across the country

Coordinated the capturing of results and acted as line manager for data captures, call centre team, invigilators and ad hoc staff

Monitored and tracked expenditure against the project budget

Maintained and build relationships with internal and external user including but not limited to PeopleSoft, SAP, Scanning Developers, and Printers etc.

Liaised with markers and transcribers to meet test score deadlines

Senior Administrative Clerk: Finance & Procurement:

Provincial Administration Western Cape, Primary Health Care

Department of Health

Cape Town * October 1998 – May 2008

Maintained knowledge of Public Finance Management Act, Provincial Treasury Instruction, Basic accounting Systems, Financial Procedures, Financial Management, Budgets, LOGIS and Supply Chain Management.

Executed account payments, operations, selections and authorization on payments on BAS

Did follow up on account queries and payments to NGO recipients

Did payment of regional consolidated account, monitored the budget and issued statistics to facilitators of day hospitals and clinics

Monitored of assistive devices budget pertaining to spectacles

Did the day to day financial and accounting management of the LOGIS System

Captured data (invoices, authorization and payments) on system

Advised, researched and consulted with suppliers on a day to day basis

Compiled, captured and completed payments for Locum Agency

Display Assistant & other roles:

Edgars

Cape Town * 1995 – 1998

Set up and dressed mannequins and ensured implementation visual display policies

Acted as cosmetic consultant, supervised casual staff as well as staff from cosmetic houses

Worked towards sales target for as Men’s Wear Sales Assistant

Scanned customer, received account payments, updated customers’ accounts etc. as Services Centre Operator

Prepared credit notes, did reconciliations, follow up on outstanding amounts, allocated payments received as Credit Office Clerk

Served visitors by greeting, welcoming, directing and announcing them appropriately, answering telephone calls etc. as Receptionist

Conduct training of new and existing employees, enabling them to meet campaign sales target as Training facilitator

EDUCATION & QUALIFICATIONS

Certificates / Courses / Workshops

Institutions /Organisations/Year

Matric Senior Certificate (041-****-**** J)

Senior Certificate Bridgetown High SSD 1996

Financial Management II (0001856)

Department of Finance Provincial Admin Western Cape 2000

Life Skills (16920)

Cape Administrative Academy 2001

Financial Procedures (0001354)

Department of Finance Provincial Admin Western Cape 2002

Written Communication Skills (33752)

Cape Administrative Academy 2005

Project Management

Faculty of Engineering & Build Environment UCT 2008

Excel Level 1

ICTS UCT 2008

Business Etiquette & Professional Conduct in the Workplace

Business Networking South Africa 2016

Super Solar School (Photo Voltage Systems) (SSS-048)

Max Solar Academy 2008

Excel Data Analysis

Excel with Business 2019

Developing Women in Leadership

Graduate School of Business, UCT 2019

REFERENCES

Unati Mxatuli (University of Cape Town)

Cell: 081-***-**** Email: ******.*******@***.**.**

Neil De Wet (AIU Programme Coordinator SHAWCO UCT)

Cell: +966********* Email: ****.*********@*****.***

Thabo Gumede (Finance Manager Shawco)

Cell: 078-***-**** Email: *************@*****.***

Gavin Joachims (Director SHAWCO)

Cell: 060-***-**** Email:

PERSONAL DETAILS

Cheryl Patel

ID Number: 770**********

Languages: English, Afrikaans

Driver Licence: Code B

Location: Cape Town, South Africa

Computer:

2 Oranjerivier Close * Portland’s * Mitchells Plain * 7785

*********@*****.*** * 060-***-**** * www.linkedin.com/in/cheryl-patel-0800b16b

Driven Transport Coordinator & Project Management Assistant with exceptional project implementation qualities and hands-on experience in appropriately selecting and maintaining vehicles and engaging staff. Expertise allocating and monitoring fleet vehicles, analysing maintenance costs and providing recommendations on fleet utilization and replacement, tracking fleet usage and maintaining correlating inventory of associated equipment and handling performance reviews of staff and determining areas of development.

Career Summary

Contact this candidate