Executive Assistant

Penny Dabbs

Phone: 214-***-**** ● **********@*****.***

Experienced Executive Assistant

Accomplished and dedicated professional with many years of experience supporting Chief Marketing Officers, Executive Vice Presidents, and other top executives

Professional dedicated to making the lives of busy executives easier and more productive

Serve as an effective gatekeeper; prepare well-researched and accurate documents; manage busy calendars; and efficiently handle daily office tasks

Adaptable to changing situations, flexible about working overtime and running personal errands for executives or whatever it takes to get the job done

Proven strong leadership, detail oriented, well organized, outstanding communication skills, work load prioritization and teamwork

Proficient user of MS Office

Professional Experience

DALLAS INDEPENDENT SCHOOL DISTRICT 2015 – PRESENT

Executive Assistant to Executive Director/Director STEM Science and Wellness

Supported the Executive Director and the Director of STEM

Prepared travel arrangements for the entire department

Handled a high volume of incoming calls for entire department

Heavy calendar management for the Executive Director and the Director

Prepared and processed expense reports for Executive Director and Director

Manage internal and external communications with C-level parties on behalf of Executive Director and Director

Responsible for placing orders for entire school district for lab supplies, professional development, instructional materials.

Responsible for preparing and scheduling documents to go before the Board of Trustees for the Dallas ISD

Responsible for inputting and approving payroll for STEM Department

TRACYLOCKE, DALLAS, TX 2012 – 2015

Executive Assistant to Executive Creative Director/Creative Team

Support the Executive Creative Director as well as the Creative team

Prepare domestic and international travel arrangements for the entire department

Manage email inbox and communicate on behalf of Executive Creative Director.

Handle high volume of incoming calls and screen executive-level phone calls

Manage calendar for Executive Creative Director who travels quite frequently

Manage Executive Creative Director’s time on a daily basis, making sure at meetings on time and in the right place when needed

Prepare and process expense reports for Executive Creative Director and other department executives

Manage Executive Creative Director’s personal business with complete confidentiality and discretion

Responsible for planning and tracking department’s participants for conferences and events, including registration, travel arrangements, and any other accommodations needed

AGENCIES OF CHANGE/MEplusYOU, DALLAS, TX 2010 – 2012

Executive Assistant to Chief Marketing Officer/Partner and Business Development/Marketing Team

Support the Chief Marketing Officer/Partner and Business Development/Marketing team

Prepare domestic and international travel arrangements for the entire department

Manage email inbox and communicate on behalf of Chief Marketing Officer

Handle high volume of incoming calls and screen executive-level phone calls

Manage calendar for Chief Marketing Officer who travels 75% of time

Manage Chief Marketing Officer’s time on a daily basis, making sure at meetings on time and in the right place when needed

Prepare and process expense reports for Chief Marketing Officer and other department executives

Manage Chief Marketing Officer’s personal business with complete confidentiality and discretion

Research and prepare documents to be presented to company management

Own department credit card, making purchases and reconciling credit card statement each month

Responsible for planning and tracking department’s participants for conferences and events, including registration, travel arrangements, and any other accommodations needed

Manage internal and external communications with partners, associates, and other parties for Chief Marketing Officer

Update and maintain contacts in Salesforce.

CENCOR REALTY SERVICES, DALLAS, TX 2006 – 2009

Executive Assistant to Executive Vice President & Vice Presidents

Supported the Executive Vice President of Development and two Vice Presidents of the Development Department

Prepared travel arrangements for the entire department

Processed and distributed business and personal mail, as well as screened and responded to emails on behalf of Executive Vice President

Maintained a distinctive filing system for the Executive Vice President and direct reports

Composed and prepared letters, presentations, reports, and spreadsheet on behalf of Executive Vice President and direct reports

Handled a high volume of incoming calls and screened executive-level phone calls

Managed calendar for Executive Vice President and direct reports

Processed corporate expense statements using internal system

Served as liaison for Executive Vice President and Vice Presidents in their absence

Ordered office supplies and coordinated internal facility work orders for entire company

ADDITIONAL EXECUTIVE ASSISTANCE AVAILABLE UPON REQUEST

Computer Skills

Skills: MS Word, MS Excel, MS PowerPoint, MS Outlook, MS Project, MS Publisher, Lotus Notes 6.5, Internet/Intranet, People Soft, Concur Travel/Expense, Salesforce, Adobe Acrobat, SAP, Ariba, Print Shop, Visio, Corel Draw, MS Picture It

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