Executive Assistant Data Entry

Nada Salib

Charlotte, North Carolina

E-Mail: ****.*******@*****.***

EDUCATION:

BFA in Theatre, Webster University, St. Louis, MO. WORK HISTORY:

Customer Care Team Representative

Farmers Insurance – Remote Work 10/2022 – Present

• Assist customers with changes to their policies

• • • Research Create Find and payment resolve to resolve plans any any issues for issues those in a such falling manner as behind missing that helps in payments, their the payments customer documents retain and their more insurance policy and the company to retain the customer

Executive Assistant

Beacon Hill Staffing, Charlotte, NC 12/2020 – 7/2022

• Assisted and supported several high-level partners and associates with their work as needed

• Read, researched, reviewed, verified, and routed correspondence, reports and documents

• Helped coordinate project preparation

• Drafted, revised, and edited letters and other written documents; collected and analyzed information

• Organized client conferences and meetings by scheduling couriers, experts and other parties and by coordinating preparation of charts, graphs and other visuals

• Prepared expense reports and generated revenues by documenting and inputting billable time and reimbursable expenses, prepared invoices and tracked payments

• Maintained calendar by planning and scheduling conferences, teleconferences, and travel

• Represented partners by communicating on their behalf and obtaining information, followed-up on delegated assignments, and knew when to act and when to refer matters to partner

• Maintained client confidence by keeping information confidential

• Developed and maintained filing and retrieval systems, as well as digital archive systems

• Recorded and documented meeting discussions, maintained transcripts, and documents Executive Assistant

Special Counsel, Charlotte, NC 9/2019 – 12/2020

• Communicated with clients and government personnel via email and phone

• Scheduled conference calls and meetings

• Created, revised, transcribed, proofread, and formatted all documentation for high level Partners, and Associates,

• Responsible for tracking deadlines for each stage of each project

• Conducted research

• Calendar management, travel arrangements, expense reports, processed vendor invoices, general office duties, data entry, and timekeeping

Executive Assistant

Diamond Personnel,

New York, New York 7/2018 – 8/2019

Supported 3 partners and 3 associates

• Produced information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics to help coordinate projects

• Communicated with clients, government personnel, and vendors via email and phone

• Scheduled conference calls and meetings

• Processed vendor invoices

• Drafted, formatted, revised, and proofread all documentation for Chairmen of Departments, Partners, and Associates

• Kept track of deadlines for each phase of each project

• Data entry, calendar management, travel arrangements, expense reports, research, timekeeping, and general office duties

Executive Assistant

Caplan & Earnest LLC, Boulder, CO 1/2018 - 6/2018

Supported 7 high level Partners and 3 Associates

• Created, revised, formatted, proofread all correspondence and documents

• Was responsible for tracking deadlines for each phase of each project

• Transcribed various types of documents including meetings with multiple attendees

• Attended meetings to record (as per their preference), transcribed the meeting and sent out to everyone in the department

• Calendar management, travel arrangements, expense reports, and general office duties

• Conducted research

• Scheduled conference calls and meetings

• Communicated with clients via email and phone

Executive Assistant

Littler Mendelson, P.C., Denver, CO 11/2013 - 12/2017 Provided executive-level administrative support for the Chairman of the Privacy Department serving as the global head for the privacy and cybersecurity law group, 3 partners and 3 associates, and backup to several partners and associates. Greet guests and clients in person or by phone, answering questions or directing inquiries to appropriate parties.

• Drafted and revised all correspondence and documents

• Draft and revised lessons for Chairman of Privacy Department’s students at University

• Utilized Excel to keep track of assignments and grades of each student in each class

• Created and revised PowerPoint presentations for domestically and internationally sought-after speakers on the issues of data privacy, social media, cybersecurity, background checks, HIPAA, and more

• Proofread documents and client bills, domestic and international travel arrangements

• Scheduled conference calls and meetings for a hearing disabled partner by also scheduling a court reporter trained in real time to type up the call as it is happening, calendar management

• Kept track of deadlines for each project, data entry

• Prepared expense reports, processed vendor invoices, and research

• Communicated with clients via email and phone

Administrative Assistant

Tetra Tech, Inc., Boulder, CO 12/2011 - 11/2013

Supported 25 Engineers and Scientists

• Created, revised, transcribed, formatted and proofread all documentation such as correspondence, reports, presentations, proposals and updates to government agencies as well as clients

• Scheduled conference calls and meetings

• Attended meetings to take notes, typed up the notes and distributed to all attendees

• In charge of all Certificate of Insurance requests and updates

• Ordered supplies for the office, coordinated social events

• Travel arrangements, calendar management, expense reports and general office duties

• Data entry

• Implemented a more user-friendly filing system for the office so that it was more accessible and files could be easily tracked once checked out

Administrative Assistant

Robert Half, Denver, CO 11/2009 - 12/2011

• Was responsible for drafting, revising, formatting all correspondence and documents

• Transcribed, and proofread documents for partners and associates

• Was responsible for tracking deadlines for each phase of each project

• Conducted research

• Set up meetings and teleconferences

• Responsible for billing, and timekeeping

• Calendar management, travel arrangements, and general office duties

• Communicated with clients via email and phone

Administrative Assistant

Adler & Colvin, San Francisco, CA 2/2006 - l l/2009 Supported 3 partners and 2 associates

• Was responsible for word processing, transcribing, and proofreading all correspondence and documents for several partners and associates

• Responsible for billing and timekeeping

• Calendar management, travel arrangements, and general office duties

• Scheduled conference calls and meetings

• Was responsible for all the legal maintenance manuals and minute books for clients

• Input and revised various tax forms such as 1023, 2848, and 3500 for 503(c3) and 501(c4) non- profit organizations

• Communicated with government agencies in relation to issues with various types of clients' needs Administrative Assistant

The Healing Place, St. Louis, MO. 1/2004 – 1/2006

Supported owner of The Healing Place and several massage therapists

• Was responsible for scheduling appointments for massage therapists

• Created/revised documents for owner of The Healing Place

• Calendar management for owner

• Scheduled conference calls and meetings for owner

• Answered phones

• Was responsible for billing

• Filing and keeping track of client files

• Ordered supplies for office

• Organized special events for office

• Created and revised learning lessons for students (this was a teaching facility as well as a spa) Administrative Assistant

Solomon, Zauderer, Ellenhorn, Frischer & Sharp, New York, NY 7/1998 - 12/2003 This firm merged with Proskauer Rose in 2003

• Enhanced attorney effectiveness by providing information-management support and representing the attorney to clients and others

• Was responsible for word processing and transcribing legal documents for 3 partners and 2 associates

• Proofreading, docketing, filing documents with the court system

• Set up and executed distributions

• Set up depositions, scheduled court reporters and videographers

• Was responsible for billing, data entry, and timekeeping

• Scheduled conference calls and meetings

• Calendar management, travel arrangements, and general office duties Administrative Assistant

Mayer, Brown & Platt, New York, NY 9/1992 - 7/1998 Supported 3 partners and 2 associates

• Was responsible for word processing, proofreading and transcribing legal documents for several partners and associates

• Docketing, filing documents with the courts

• Setup and executed distributions, set up depositions, scheduled court reporters and videographers

• Was responsible for billing and timekeeping

• Scheduled conference calls and meetings

• Calendar management, travel arrangements, data entry, and general office duties

• Often helped out in the Word Processing Center during down time as well as overtime SKILLS

• Administrative Management Complex Transaction Document Preparation Proofing & Editing Calendar Management Transcription, Formatting, & Data Retrieval Customer Service Meeting, Conference, & Travel Planning Problem Resolution Strong Written & Verbal Communication Skills Billing & Expense Reimbursement Process Improvements Computer Skills Research Skills Ability to Maintain Confidentiality Organizational Skills Proficiency In Word Processing Software Including Microsoft Office Suite & Trained In G-Suite Ability To Work Within A Team As Well As On My Own Ability To Prioritize Tasks & Meet Deadlines Attention To Detail A Professional & Courteous Manner Proficiency In The Use Of Various Document Management Systems Date Entry

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