Administrative Assistant Office
Resume:
Myriam Bejarano
Myriam Bejarano
*********@*******.***
HIGHLIGHTS AND QUALIFICATIONS
Excellent oral and written communication skills
● proficiency in Spanish
● Outstanding time management skills and a
‘can do’ approach
● Able to work individually or in a team
● Quick learner and self-motivated
● Detail oriented and a strong work ethics
WORK EXPERIENCE
Administrative Assistant & Reception
Bank of Montreal
● Coordinate, prepare and distribute internal and external correspondence
● Provide support to Sales Team with printing and binding of presentations
● Coordinate repairs of office equipment
● Create and maintain confidential records and files
● Calendar management including scheduling of meetings, teleconference calls
● Track and replenish office supplies.
● Maintain office equipment
● Ensure boardrooms are equipped with a necessary equipment and supplies
● Responsible for coordinating travel arrangements
● Complete all necessary paperwork for reimbursement of expenses
● Coordinate with in-house IT techs to ensure equipment is ready during the onboarding process
● Maintain, track and order of equipment
Business Services Assistant
Infrastructure Ontario
● Managed the reception area, including greeting visitors and responding to telephone and in person requests for information
● Coordinate, prepare and distribute internal and external correspondence
● Maintained and reserved the boardroom(s) calendar.
● Responsible for setting up new personnel with photo ids, parking passes and security key fobs
● Coordinate courier service same day and overnight
● Responsible for all office mail, scanning,email and store.
● Responsible for updating online government directory
● Assistant to the Building Facilities Manager provides back up when on vacation. Receptionist/Admin Assistant
SEIU Local 2 Canada
● Direct calls and respond to inquiries
● Coordinate, prepare and distribute internal and external correspondence
● Coordinate repairs of office equipment
● Create and maintain confidential records and files
● Calendar management including scheduling of meetings, teleconference calls
● Format Collective Agreements
● Track and replenish office supplies.
● Maintain office equipment
● Maintain office petty cash
● Accounts payable matching cheques to invoices
● Accounts receivables, tracking incoming cheques.
● Responsible for coordinating travel arrangements for Business Agents
● Complete all necessary paperwork for reimbursement of expenses Receptionist/Administrative Assistant
St. Hilda's Towers Inc Not for Profit Retirement Residence Myriam Bejarano
● Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.
● Served as central point of contact for all outside vendors or visitors needing to gain access to the building
● Coordinate, prepare and distribute internal and external correspondence
● Coordinate repairs of office equipment
● Maintain confidential records and files
● Calendar management including scheduling of meetings, teleconference calls
● Responsible for updating database
● Provide administrative support for the Management team
● Assist Director of Sales & Marketing with updating marketing material or creating posters and brochures
● Maintain office supplies
● Maintain office equipment
● Responsible for receiving rent payments from the residents
● Process credit card, debit and cash transactions
● Responsible for setting up new personnel with photo ids, parking passes and security key fobs
● Train new office employees, volunteers and or students
● Plan and coordinate logistics for company functions, meetings
● Responsible for coordinating travel arrangements for Senior Management
● Complete all necessary paperwork for reimbursement of expenses TECHNICAL QUALIFICATIONS
Software & Operating Systems Skill level
Microsoft Office (Word, Excel, PowerPoint) Advance Microsoft Access Intermediate
Microsoft Publisher Advance
Mac Intermediate
Data Management Software
GoldCare (Medical) Expert
P&P Data Systems (Medical) Expert
Microsoft Dynamics CRM Database Intermediate
Accounting Software
Quickbooks Intermediate
Accpac Intermediate
Graphic Design Software
CorelDraw suite 12 Expert
Adobe Photoshop Intermediate
Adobe Illustrator Intermediate
Calendar Management
Outlook Advance
Gmail Calendar Intermediate
Switchboard
Meriden phone Expert
Mitel (IP Based) Expert
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