Administrative Assistant Office Coordinator
Resume:
SC Resume – Page *
CONTACT
PROFESSIONAL SUMMARY
Highly skilled Administrative Assistant/ Office Coordinator with over seventeen plus years of experience in providing exceptional administrative support within regulated industries. Demonstrated ability in coordinating comprehensive reports, audits, and special projects while ensuring adherence to stringent regulations. Adept at enhancing operational efficiency and implementing cost- saving measures. Possesses outstanding organizational and critical thinking skills, with a proven ability to manage office functions, coordinate events, prepare presentations, and train staff. Known for excellent customer service, proficient in technological skills, and the ability to thrive in challenging environments with minimal supervision.
EXPERIENCE
Time Management
Multi-Tasking
Productive
Collaborator and Teamwork
Analytical thinking
Attention to detail
Clear Communicator
Event Planner and Coordinator
Leadership
Cheerful Outlook
Diligent Worker
People skills
Initiative-taking & Self-Directed
Adaptable & Flexible
Compliance Facilitator
Document/Report Designer
Trustworthy and Dependable
Well Organized
Travel Arranger
Waste Streams Coordinator
Chemical Inventory and SDS
Management
Reports Preparer and
Submitter
Supply Inventory Management
Record Keeper
Safety Conscience
Training Administrator
MS Office 360: Windows,
Word, Excel, Outlook, Power
Point, Access, Publisher
Concur – Expense Report and
QuickBooks
Trilingual: English, French and
Indonesia
NRG Energy, Inc. El Segundo Plant, CA June 2007 – January 2024 Environmental Assistant II, report to Plant Manager
Managed administrative functions including scheduling meetings, preparing, reconciling, and submittal expense reports, drafting memos and correspondences, and coordinating travel arrangements.
Successfully completed projects and special assignments by setting clear goals, prioritizing tasks, managing time effectively, and collaborating with team members to ensure prompt completion.
Coordinated the preparation and submission of SPCC Plans, SWPP Plans, and Business Plans to regulatory agencies and local authorities.
Monitored and processed payment requests for permit fees, testing charges, and consultant fees, ensuring prompt attention to urgent items.
Maintained and updated environmental documents in the company database (Intelex), including electronic filing of test results, reports, permits, and confidential contracts.
Organized and prepared documentation for annual internal audits and unplanned governmental audits, ensuring compliance with all regulatory requirements.
Developed and kept efficient filing and retrieval systems for environmental records, both manually and electronically.
Tracked and updated environmental policies and procedures following regulatory changes.
Monitored and verified waste shipment documents, ensuring accuracy and compliance with manifest and profile requirements.
Scheduled and administered environmental training for employees, generating training reports and keeping accurate training records.
Planned, organized, and co-chaired the annual community beach clean-up event for over eight years, securing permits, insurance, and media coverage.
Northrop Grumman Corporation, Los Angeles, CA June 2006 – June 2007 Executive Assistant for VPs, Legal Counsel and Director
Provided high-level administrative support to Vice Presidents and Legal Counsel, managing calendars, scheduling meetings, and screening calls.
Assisted Legal Counsel in preparing memos, letters, and contracts, and coordinated special events, travel arrangements, executive agendas, and itineraries.
Maintained confidential files, legal documents, and contracts, ensuring secure and organized record-keeping.
SKILLS
****.*******@*****.***
11505 Washington Place
Los Angeles, CA 90066
SC’s Resume – Page 2
Compiled and distributed marketing materials and brochures to clients, supporting business development initiatives.
Prepared and reconciled expense reports, ensuring accuracy and prompt submission.
TNS Media Intelligence, Los Angeles, CA June 2005 – May 2006 Executive Assistant, report to Vice Presidents
Supported Vice Presidents and the Western Region Sales Team with comprehensive administrative tasks.
Prepared ABC and Sales Reports, as well as Weekly Travel Planners for the sales executives.
Monitored sales revenue, travel expenses, and employees’ timesheets, ensuring correct and prompt reporting.
Managed work orders and client login requests for the company’s online products, helping smooth operations.
Ensured prompt processing of work orders and client contracts, addressing billing issues in coordination with the corporate accounting department.
Maintained client contracts, contact databases, and files, both manually and electronically.
Richard Heath & Associates, Inc., Los Angeles, CA Mar.2003 – Oct. 2004 Executive Assistant/Office Coordinator, report to Regional Vice President
Coordinated administrative tasks to support senior management and staff, ensuring efficient office operations.
Administered contracts, collected data, and generated weekly and bi- monthly reports to support project management.
Assisted Project Managers in preparing bids and proposals, contributing to successful project acquisitions.
Reconciled vendor bills, prepared client invoices, and ensured correct and prompt monthly billing in collaboration with the corporate accounting office.
Managed customer, client, and internal office issues, providing effective problem resolution.
Maintained inventory of office and project supplies, as well as employee timesheets, ensuring resource availability.
Managed project databases and personal records of employees, ensuring accuracy and up-to-date information.
EDUCATION
Computerized Accounting, 2002
United Education & Computer College, Los Angeles, California Bilingual Secretarial, 1993
Rueil Malmaison University, Paris, France (French Government Scholarship) French Language & Civilization, 1992
Sorbonne University, Paris, France
Office Secretary, 1984
Academy Management and Secretarial, Jakarta, Indonesia 4 Years College Degree (Major in English),1983
Academy of Foreign Languages “YIPK” Yogyakarta, Indonesia REFERENCES: Available upon request
Contact this candidate