Administrative Assistant Coordinator

Cherita J. Wells

*************@*****.*** 405-***-**** Oklahoma City, OK linkedin.com/in/cherita-wells SUMMARY

Administrative Coordinator with 18 years of experience maintaining accurate records, managing office operations, and ensuring client satisfaction through prompt response to inquiries. Highly effective at ensuring all team members have the resources and information they need to succeed in their roles. Seeking a position where attention to detail, reliability, and exceptional organizational skills are highly valued to support daily office operations and contribute to team success. WORK EXPERIENCE

Oklahoma County Assessor Oklahoma City, Oklahoma

Tax Roll Corrections Administrative Coordinator February 2018 - Present Handled all applications and approvals of property tax exemptions for charitable, nonprofit and educational organizations.

Assessed ad valorem exemption applications from over 50 organizations annually, collaborating with relevant associations to ensure compliance with the Oklahoma Constitution, state laws, and current regulations.

Developed an Excel-based tracking system to log approvals and rejections of exemptions, including key dates, communications, and decision rationales, ensuring transparency and record accessibility.

Reviewed correction documents from various departments, ensuring their accuracy and adherence to regulations set by the Oklahoma Tax Commission and the Treasurer's office. Tax Roll Corrections Administrative Assistant June 2010 - February 2018

Dispatched notices to taxpayers to correct information on their property records, verifying that each document matched client-specific details and ensuring they were sent out on the scheduled dates.

Tracked unreturned notices, re-sent documents, and updated records to ensure taxpayers received adequate notice and that all corrections were processed.

Compiled detailed briefings, reports, and presentations for monthly tax roll correction meetings, providing essential information to assist the Office Supervisor in making informed decisions on case resolutions. Office Administrative Assistant October 2004 - June 2010

Oversaw the distribution of thousands of office supply items annually, and coordinated logistics for events, including preparing materials and scheduling venues for staff and board meetings.

Maintained accurate records for over 75 employees, managing logs of annual and sick leaves to ensure efficient payroll processing and adherence to leave policies.

Managed front office operations, serving as the primary contact for visitors and handling over 30 daily inquiries. SKILLS

Technical: Microsoft Office (Word, Excel, PowerPoint, Outlook), Record Keeping, Document Verification, Electronic Filing, Data Entry, Office Equipment Operation

Administrative: Front Office Management, Customer Service, Schedule Management, Employee Records Management, Communication and Correspondence, Report Writing, Meeting Coordination Management: Process Improvement, Project Coordination, Ensuring Compliance, Inventory Management, Payroll Support, Event Planning and Coordination

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