Administrative Assistant Vice President

Muhammed Sabith

Administrative Assistant/

Executive Secretary/ Office

Administrator

+966-***-***-***/ +91-999**-*****

*********@*****.***

linkedin.com/in/sabithwyd/

Jeddah, Saudi Arabia

SUMMARY

Experienced Administrative Assistant holding a Bachelor's Degree in English and boasting over 5 years of dedicated service in the Healthcare industry. Known for exceptional organizational skills and the ability to handle multiple tasks with unwavering professionalism. Actively pursuing an Administrative Assistant role within a globally renowned firm that offers substantial prospects for professional development and career progression. Committed to executing all responsibilities with the utmost professionalism and competence.

EXPERIENCE

Secretary to Vice President 03/2018 - Present

Abeer Medical Group

Provides high level administrative support and assistance to Vice President and/or other assigned leadership staff. Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.

Arranges travel and accommodations for executives. Schedules meetings and taking notes and recording minutes. Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff. Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping. Performs additional duties as assigned by top management. Facilitate the interviews and recruitment drives and process. Coordinate, meetings and interviews and/or conferences as assigned. Answer and screen telephone calls, and respond to emails, messages and other general inquiries. Operate and maintain office equipment.

Professionally greet and receive guests and clients. Submit and reconcile expense reports.

Acts as the point of VP office and other top management persons. Performs other related duties as assigned.

Project Coordinator 05/2013 - 02/2018

Sign Institute of Social Leadership, Wayanad

Plan, coordination, and implementation of training activities among students and other communities. Collect relevant data necessary for the project implementation, including case studies, needs assessments, Ministry reports, institutional mapping, etc.

Coordinate with different stakeholders to shortlist and select the project beneficiaries highlighting clear selection criteria. Plan and organize meetings, workshops, and focus group discussions with the relevant stakeholders to help socializing and to design the implementation mechanism of the project. Support the team to ensure the effectiveness, impact, and direction of the projects appropriately implemented, monitored, reviewed, and evaluated on a continuous basis.

Build relationship with Local authorities, regional departments, local associations, and various stakeholders 1 / 2

EDUCA TION

Bachelor of Arts in English 2013

Calorx Teachers University - Bachelors

CERTIFICA TES

Professional certificate in Operations management 10/2020 - European International University, Paris

Professional certificate in Administrative Assistant Skills 07/2020 - European International University, Paris

CEFR Level B2 05/2020 -

EnglishScore, British Council

SKILLS

Professionalism Expert

Organizational Skills Advanced

Technology Expert

Multitasking Expert

Written & Verbal

communication Advanced

Willingness to learn Expert

Attention to Detail Advanced

Time Management Advanced

Documentation Advanced

Microsoft Office Advanced

Teamwork Expert

Problem Solving Advanced

Office Coordination Skills Expert

Calendar Management Expert

Flexibility Expert

Positive and Pro-active Expert

LANGUAGES

English Fluent

Hindi Fluent

Malayalam Native

Urdu Fluent

Arabic Basic

2 / 2

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