Executive Assistant Administrative Support

KHADIJA ABARKHA

**** ****** *****

Fort Lee, NJ *7024

********@*****.***

Tel: 201-***-****

PROFESSIONAL EXPERIENCE

LAW OFFICE OF MARIA PIA ALAIMO Astoria, NY

Paralegal June 2023-Present

• Establishes and maintains case files, logs, and indexes in CloudLex

• Reviews documentations and records

• Verifies job-related accidents with claimants and treating doctors

• Initiates appropriate notices as needed with the Board and the adjuster on the claim

• Monitors claimant’s case via eCase

• Consistently following up with the claimants’ treating doctors to get updated medical reports

• Informs claimant of updates to his/her case including IME and hearings

• Maintains the lawyers calendar pertaining to Courts’ hearings and depositions CONSULATE GENERAL OF THE STATE OF QATAR New York, NY Executive Assistant to the Consul General Sept 2014-March 2023

• Scheduled appointments for the Consul General with Foreign Consuls and the local American Diplomatic Corp.

• Handled incoming and outgoing correspondence

• Provided day-to-day administrative support to the Consul General and his Deputy

• Provided services to customers (arranging meetings and handling their requests)

• Maintained filing system on line and in hard copy

• Responsible for the maintenance of employees’ contracts and attendance

• Posted vacant jobs and their description on Indeed

• Maintained the Consulate Website

• Point of contact with Insurance carrier

• Point of contact with lawyers (Diplomats’ residence contracts & employees issues) ARAMCO SERVICES New York, NY

Executive Assistant Jan. 2014-Aug.2014

• Handled correspondence for MEP and ID Units

• Scheduled meetings and workshops

• Performed Public Affairs for Employees and their families (social security, passport, visa)

• Travel arrangements for MEP and ID unit Teams

• Expense reports for unit team

• Kept the Change Orders status log up-to-date

• Maintained a hardcopy scope of change folder

• Handled all orders and upkeep of office supplies

• Managed a log register of invoices status

DUNNINGTON, BARTHOLOW & MILLER LLP New York, NY

Paralegal/Legal Secretary April 2005 – June 2013

• Reviewed motions and pleadings; created content-specific case files for attorneys, including indices and cross-reference network documentation for comprehensive client database

• Assisted litigation partner with federal and state trials by preparing trial exhibits, direct and cross examination scripts

• Adept at conducting document review in preparation for discovery productions, as well as performed computerized case law research to obtain and gather case-relevant information and materials

• Knowledgeable and experienced at electronically filing motions and pleadings with the Court

• Supervised discovery, including documents production and privilege review

• Responsible for multiple functions, including keeping the master litigation calendar, scheduling and preparing conference rooms for depositions; acting as liaison between court reporters and the partner conducting depositions.

• Personally provided assistance to new employees regarding litigation procedure and guidelines KEHL, KATZIVE & SIGMOND LLP New York, NY

Paralegal April 2004 – March 2005

• Legal assistant to firm partner.

• Helped establish the basics and fundamentals of procedures involved in this litigation and commercial law practice.

LAW OFFICES OF CAROL A. SIGMOND New York, NY

Paralegal/Administrative Assistant July 2003 – March 2004

• Legal assistant.

• Review pleadings and prepare exhibits.

• Prepare motions for filing with the Courts and to serve on opposing parties AMERICAN BUSINESS INSTITUTE New York, NY

Certificate in Computerized Bookkeeping

June 1987

HASSAN II UNIVERSITY Casablanca, Morocco

Bachelor of Arts in English Literature June 1984

SKILLS

• Languages: Fluent in English Arabic and French.

• Software skills: MS-Word-Excel-Access-PowerPoint

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