Executive Assistant Administrative
Resume:
REBECCA C HUTCHENS
**** ********* **, **********, ** 27410
email: **************@*****.***
EMPLOYMENT HISTORY
Executive Assistant 3/22 - present
Schedule Appointments, maintain calendar and inform attendees of important meetings and appointments. Organize meetings and events and coordinate with appropriate parties. Schedule travel arrangements and itineraries. Review and submit documents, compose correspondence and communication with clients. Bookkeeping, proof reading, other duties as requested.
Supervisor: Linda Catoe 336-***-**** Software: Word, Access, Google Docs, Excel, Quick Books
Mortgage Closing Coordinator Truist (BB&T) Bank 11/20 – 3/22
Review and complete documentation, verify employment for Mortgage closing, research Internet for verification information and submit documents to show correct company information. Verify documents are completed and signed by
party and none are missing. Contract Remote position eliminated by buyout. Software: Unifi transitioned to Empower, Outlook, Excel, Word.
Supervisor: Stephen Barrow 336-***-**** *******.******@******.***
Personal Assistant 4/19 - 11/20
Schedule Appointments, review and submit documents, bookkeeping, proof reading, other duties as requested.
Supervisor: Linda Catoe 336-***-****. Sofware: Word, Access, Google Docs, Excel, Quick Books
Administrative Assistant Premium of NC 10/14 –04/19
Process and approve DOT CDL driver applications for employment. (Verifying MVR and Physical are DOT compliant) verify previous and current employment, verify all documents are completed and signed. Filing, answer phone, complete data base information and create reports. Assist employees with computer issues and usage. Assist completion department with all onboarding documentation. Software: Excel, Word, Google Docs, Access, Client Driven Software.
Supervisor: Dottie Brown 336-***-****
Accounting/Dispatch/Administrative Assistant Marshall Trucking Co, Inc. 8/11-10/14
All administrative functions-Accounting-Human Resources-create and maintain databases, Fuel Tax and Sales Tax Reports. Verify documents for DOT compliance. Answer phones, find loads through trucking brokers, dispatch drivers, order supplies, maintain office equipment, verify truckers log sheets and mileage. Schedule appointments, greet clients and direct them to proper location, handle all UPS/FEDEX packaging and scheduling. Process all monetary transactions and bank deposit, Calculate shop tickets from the garage for customers. Collect rent payments and process. Assist owner in all office functions and any other requested duties. Software: Excel, Word, Access, Trucking Databases, Routing Software, Quick Books.
Supervisor: Craig Marshall 276-***-****
Income Tax Processor George Brown, CPA 1/2011– 07/2011
Income Tax Preparation using Income Tax Software. (Temporary Position)
Supervisor: George Brown 276-***-****
Executive Assistant/Accounting. Blue Ridge Packaging Corp 02/10-7-10
Responsible for all accounting aspects including making daily deposits, reconciling bank account, Accounts Payable (entering and writing checks) in Peachtree Accounting Software, quotations to customers, customer orders, answering phone, maintaining office machines and ordering office supplies. Monthly inventory calculations and sales tax report along with going to the post office and bank daily. Preparing bank deposit and reconciling checking account and reconciling other general ledger accounts such as payables and receivables. Software: Peachtree, Excel, Word, ADP, Access, Power Point, Client Software.
Position ended. Supervisor: Steve Dashoff 276-***-**** Temporary Position
Office Manager/Accounting Manager JB’s Electrical Service 1/08 – 2/14
Accounts Receivable (invoicing, payments, collections) Accounts Payable (paying invoices, reconciling payables), Payroll,, bank deposit, reconciling checking account, order supplies, reconcile general ledger accounts, maintain office machines and supplies. Software: Quick Books, Excel, Word, Access, Contracting software.
Supervisor: JB Hutchens (Deceased) please contact Crystal at 276-***-****
Accounting/Administrative Assistant American Standard Building Systems, Inc. 5/05-1/08
Accounts Receivable (collect payments and post, invoicing, statement processing, collections), backup for Accounts Payable, Daily Cash Report, Reconcile general ledger accounts, track process of engineering hours for each project. Verify driver reports (trips, routes, mileage), Fuel Tax Report, prepare overnight shipments, Sales Tax reports (16 states), maintain all office supplies for company, Software: Word, Excel, Access, Power Point and Peachtree.
Supervisor: Renee Graham-for reference-276-***-****; Phil Murphy, Controller-276-***-**** 276-***-****
Rebecca C Hutchens Resume (Continued)
SKILLS
Advanced Microsoft Office Applications (Word, Excel, PowerPoint, Access, Outlook)
Typing: 55 WPM
Data Entry
Reception
Document Review
Verify Employment
Schedule loads
Schedule Appointments
Accounting Software
Accounting
Accounts Payable
Accounts Receivable
Payroll
General Ledger,
Reconciliations
Cost Accounting
Income Tax Preparation
EDUCATION/TRAINING
High School Diploma Walter M. Williams High School. (1973-1976)
Associate in Applied Science- Information Systems Computer Programming.
Summa Cum Laude (3.89gpa). Patrick & Henry Community College, Martinsville, VA 9/98-5/03)
Associate in Applied Science Information Systems Internet Services
Summa Cum Laude (3.89gpa). Patrick & Henry Community College, Martinsville, VA 9/98-5/03)
Accounting- Patrick Henry Community College, Martinsville, VA 2005
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