Administration Assistant Administrative Support

Barbara Schmidt

Bullhead City, AZ 951-***-**** ************@*****.*** LinkedIn Profile

ADMINISTRATION ASSISTANT

Garnered a reputation as a 'go-to' resource when results are needed, recognized for a unique blend of administrative support, innovating ideas, inspiring individuals, business support, and planning. Optimizes results through stringent people management, creating efficiencies and supporting process-driven teams across critical path operations. Builds trust by partnering and empowering individuals to contribute and achieve goals. History of facilitating progressive growth, seizing opportunities, strengthening operations, improving processes, and elevating output, quality, and organizational satisfaction. SKILLS

Vendor Relations & Management Account Management Effective Communication Data Analysis Research & Resolution Skills Payables Processing Root Cause Analysis Team Leadership Cross-Functional Collaboration Performance Management Operational Excellence Calendar Management Research & Documentation Workflow Coordination Multitasking & Prioritizing Statement Reconciliations Problem-Solving Methodologies Relationship Development Talent Development CORE COMPETENCIES

Communication: Equipped with interpersonal communication skills and able to smoothly blend and interact with top management, peers, and teams from diverse backgrounds.

Critical Thinking: Use resources to make responsible decisions in a high-energy environment, adapt quickly to change and time management, and prioritize tasks to meet deadlines. Interpersonal Skills: Excellent communication skills via e-mail, over-the-phone, and in-person. Maintains professionalism, especially in high-pressure situations. Can positively and successfully diffuse a stressful situation. Analytical/Decision Making: Able to quickly analyze metrics and analytics to weigh out the best possible options before making decisions to achieve the best results.

PROFESSIONAL EXPERIENCE

Administration Assistant / Receiving Team Leader, Westside Building Material, 03/2000-Present

Perform meticulous data entry to receive products into inventory and promptly communicate with vendor representatives to resolve any issues, such as damaged shipments or item shortages.

Conduct detailed matching of received purchase orders against vendor invoices to verify cost and product accuracy. Review invoices regularly and cross-check orders.

Provide assistance to accounts payable in processing high volumes of invoices and expenses, ensuring on-time payments, and verifying correct GL codes for accurate financial tracking.

Utilize CONCUR proficiently for six months to streamline expense management while also monitoring and reconciling opened and costed purchase orders weekly to resolve any discrepancies by month-end.

Scan and file documents accurately in imaging systems to maintain organized records.

Effectively managing team workloads to consistently meet or exceed production targets, showcasing strong leadership and organizational skills in a virtual environment (2.5 years of successful remote work experience).

Thoroughly compare vendor packing slips with purchase orders to ensure accurate product receipts and validate costing and quotes for precision.

Performance and Sales, Premium Builders, 02/1997-03/2000

Efficiently managed the processing of invoices and expenses, ensuring timely payments and smooth financial operations.

Conducted regular audits of performance and sales data within spreadsheets and databases, identifying trends and opportunities for improvement to inform strategic decision-making.

Adeptly managed a multi-line phone system, expertly routing calls, delivering messages to staff, and warmly welcoming visitors with professional etiquette.

Barbara Schmidt

Bullhead City, AZ 951-***-**** ************@*****.*** LinkedIn Profile Drive Projects/Tasks Through Prioritization Workflow Assigned Task Organization Prioritization Alignment Initiation & Implementation Task Completion PROFESSIONAL EXPERIENCE CONTINUED

Performance and Sales, Premium Builders, 02/1997-03/2000

Conducted regular audits of performance and sales data within spreadsheets and databases, identifying trends and opportunities for improvement to inform strategic decision-making.

Collaborated with finance and accounting teams to ensure compliance with invoicing and expense policies, resolving discrepancies or issues promptly.

Responded to and appropriately handled emergency situations that arose calmly and effectively with the ability to change the approach or method to fit the situation best.

Supported and contributed to multiple large, high-visibility department projects; Provided business impact, change impact, and analysis, ensuring all changes were properly planned and well communicated to staff.

Interacted with clients, visitors, and sales representatives. Scheduled appointments and arranged meetings by reserving rooms and managing refreshments.

Implemented and maintained dynamic spreadsheets and databases to meticulously track, analyze, and report on performance metrics and sales data.

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