Data Entry Administrative Support

Email: ******@*****.*** Phone: 571-***-**** **** Capt. Wendell Pruitt Way, Ft. Washington MD 20744

Dedicated professional, proven track record in prioritizing and completing tasks independently. Extensive

executive and administrative support experience. A reliable talent for managing information flow with precision for flawless execution and successful results. Team player, time management, organized with excellent oral and

written communication skills.

Core Strengths & Skills

Microsoft Office proficiency/Excel spreadsheets

Travel arrangements

Meeting/Event planning

Expense/Budget reports

Schedule management

Billing and payment processing

Confidential matters

Colleague, iModules, Harris (CyberSource)

Work History

Program Coordinator/Development Associate

American University – Washington College of Law, Washington, DC (6/19-8/22)

Supporting Director, calendar, and travel management

Receive incoming gift donations, process thank you notes

Managing curriculum of the Trial Advocacy program each semester

Updating syllabus and website course listing for all semesters. Upload recordings of all courses and materials

Ordering textbooks for adjunct professors and students

Provide course assistance for adjunct professors. Send draft syllabus, verify textbooks, provide student roster, reserve rooms.

Coordinate program events (materials, room set-up, catering, décor, etc.).

Organize final trials, reserve MD courtrooms, recruit and manage volunteer student jurors and witnesses.

Sr. Administrative Assistant

Marymount University, Arlington, VA (1/11- 6/19)

Provided support to VP and Advancement/Alumni staff. Responsible for scheduling and making all appointments to support the Senior Executives, prepares correspondence, coordinates travel and conferences, and development of itineraries for the Senior Executives.

Calendar management. Process all invoices, maintain expense reports. Meeting support, catering needs, conference room scheduling.

Process and maintain all check requests. Create requisitions and maintain budget requirements.

Record all donations/gifts. Process credit card payments /refunds generate receipts & thank you letters.

Maintain personnel changes. Submit new hire, create, and manage position tracking. Process all staff updates and exit information.

Provide support for all dept events (transportation, music, vendors). Direct point of contact for Alumni and annual commencement events

Student workers supervisor, timesheet approval

Executive Assistant

Independent Sector, Washington, DC (9/06-11/10)

Manage VP calendar

Board meeting assistance: catering needs, preparing materials, maintain files.

Prepare expense reports and travel for VP, CAO and dept staff.

Coordinator for administrative support staff; lead meetings, assist with workflow, schedule back-up.

Provide annual conference meeting assistance: Travel and accommodations for staff, and conference attendees.

Back up contact for on-line registrations, conference site information. Coordinate vendor shipment arrival and returns.

Handle vendor RFP’s, Contracts, Equipment, Decorators, Security, Temporary staffing, DJ, Shuttle service

Obtain quotes and provide cost comparison analysis for budget reports.

Direct contact for all conference room rentals at IS, handling billing and payment details.

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Sr. Executive Assistant

Ohio Health Hospital, Columbus, OH (2/05-8/06)

Administrative support to the VP, including correspondence, reports, meeting logistics coordinator.

Extensive calendar management, including all meetings on and off-site.

Prepared and tracked travel and monthly expense reports.

Produced and maintained monthly budget reports for VP and direct reports.

Created and maintained confidential filing system.

Ordered supplies and maintained inventory for entire department.

Executive Assistant

NiSource Corporation, Columbus, OH (1/03-1/05)

Supported senior executives and provided administrative support to entire department.

Maintained confidential records and processed new hire information for dept staff.

Coordinated set-up and preparation of company reports and materials for all dept meetings.

Processed and tracked billing statements.

Sr. Conference and Meeting Coordinator

Quality Inn and Suites Conference Center, Hampton, VA (10/97-9/02)

Conducted site tour, and point of contact for coordinating all Catering, Government, Corporate, Group Tour and Travel events

Accommodated various groups with meeting space needs ranging from 500 sq ft to 5000 sq ft

Extensive communication with client(s), managing all details including payment arrangements, reviewing contracts, catering details and menu selections, room set-up, audio visual, event times, number of guests, hotel rooms, etc.

Prepared contracts (BEO’s) and weekly summary reports (Group resumes) for all functions in advance to review with staff and necessary departments to ensure accuracy and re-booking.

Produced weekly and monthly budget reports to consistently meet sales goals.

Worked closely with Director of Sales and Marketing and assisted in quarterly marketing meetings and promotional events.

Executive Coordinator/Publications Associate

The American Psychology Association, Washington, DC (3/93-9/97)

Supported Publications VP

Coordinated all dept correspondence for over 1300 incoming and existing English and foreign journals covered in the psychology information database.

Prepared required forms and agreement contracts, including consistent verbal and written communications with APA members regarding coverage issues.

Updated all pertinent information and accurately maintained inventory of journals.

Attended and prepared data for weekly evaluation meeting and assisted in annual meeting.

Processed check requests and maintained subscriptions orders.

Trained new and current staff on database functions.

Prepared and maintained quarterly/yearly budget reports, spreadsheets and royalty payments of all publications.

Coordinated regular dept book fairs/tradeshows, seminars and meetings; handled all materials, shipping and travel arrangements.

Education

Borough of Manhattan Community College, NY; Course of Study – Data Processing (1984-1986)

Control Data Business Institute, NY; Certification – Office Technology (1986)

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