Executive Assistant Los Angeles

ABEL J. PAMATZ

LOS ANGELES, CA *****

Phone: 424-***-**** ● Email: ********@*****.***

SUMMARY:

I am someone who thinks fast. I would like to join a team and provide total commitment to the company in every way possible. My experience in the working world is extensive. I am eager to find a demanding, fast-paced role in order to share my experience and use my tools of knowledge. I thrive in busy work environments and have worked alone and with a team. I often take on leadership roles. I am looking to be part of a company with growth potential. I am curios by nature but I am also analytical with great initiative. I am self-motivated, quick-thinking, flexible, and adaptable. Enjoy multiple and diverse responsibilities. I add organization to chaotic environments with an unwavering attention to detail. I am an Artist, I make fine art. I have a huge imagination to help me resolve critic situations with a creative sense. I have a very positive attitude and stay humbled every step of the way. EXPERIENCE:

UNITED LEGAL GROUP TEMECULA, CA

EXECUTIVE ADMINISTRATOR / EXECUTIVE ASSISTANT August 2021 to Present

● Created Google sheets for president and vp to view various inventory, payroll, interviews, tradeshows, data & clients systems.

● Litigation for collection cases

● Human resources manager duties included, hiring, firing, write ups & constant vigilance on internal policies being followed.

● Working closely with the president and vice-president on company goals and opening of new branches.

● Traveled to Mexico City to help establish our legal team there.

● Tradeshow coordinator duties included, booth setup, travel, conducted research and overall develop new client relations.

● Consistently following up with several partner law firms to place out of state debt cases for litigation.

● Case management audits with paralegal teams for consumer commercial and medical accounts.

● Maintaining a personal and close relationship with clients to maintain their loyalty and confidence for their entire case.

● Working closely with the Agency’s president on company goals and opening of new branches, staff management.

● Consistently following up with several partner law firms to place out of state cases.

● Coached paralegal teams when completing litigation forms for civil cases.

● Provided detailed inventory of cases to lead attorney weekly as well as maintaining hard files.

● Developed professional relationships with many contractors and vendors and assisted to redesign the entire agency.

● Provided lists status of cases to clients and coordinated payments with billing department.

● Conducted interviews and staffed offices in Kenya, The Philippines and Mexico City offices.

● Drafting, reviewing motions as well as obtaining back up documents for civil lit preparation.

● Managing, maintaining, updating forms & letters for all cases in our database as well as responding to consumer disputes.

● Capturing and condensing notes from meetings with various clients, colleagues and vendors.

● Managing the calendar team and reviewing of files for court hearings.

● Increasing the firm's inventory of potential legal cases.

● Creating, updating and tracking spreadsheets with various tracking purposes for collections, sales, admin and legal teams.

● Implementing all company policies to all employees as well as giving disciplinary action if required.

● Executive assistant to President/CEO, included all the following Manage the executive's daily schedule, including arranging and prioritizing appointments, meetings, and conference calls, and ensuring they are well-prepared for each appointment.

● Handle all travel arrangements, including booking flights, hotels, and transportation, and managing expenses.

● Track expenses, prepare expense reports, and process for reimbursement.

● Coordinate meetings and events, including preparing agendas, materials, presentations, taking minutes as needed and conducting necessary follow-up.

● Independently researches, prioritizes, and follows up on multiple incoming issues and concerns addressed to the CEO, including those of a sensitive and/or confidential nature; determines appropriate course of action, referral, and/or response.

● Proofread and format documents, including Microsoft Word and PowerPoint decks for internal and external presentations.

● Handle all communication-related tasks, including answering and screening phone calls, monitoring and responding to emails, greeting guests, drafting correspondence, processing mail, and other written deliverables.

● Responsible for maintaining effective electronic filing systems and processes for simplified document management.

● Always manage confidential information with the highest level of discretion and practice good judgment and professionalism.

● Personal errands and activities to support the CEO.

● Other duties as assigned by the executives/lawyers. EXPERIENCE CONTINUED

NADRICH & COHEN, LLP WEST LOS ANGELES, CA

LEGAL ADMINISTRATOR / EXECUTIVE ASSISTANT November 2011 to August 2021

● Assisting paralegals on managing over 100 cases per quarter from auto accidents to chemical exposure in Northern & Southern California.

● Litigation for personal injury cases

● Case management audits with paralegal teams and the medical department to consolidate cases.

● Maintaining a personal and close relationship with clients to maintain their loyalty and confidence for their entire case.

● Working closely with medical records departments to obtain medical records as soon as possible to expedite cases.

● Following up with moving parts to place cases and balance client-attorney relationships while cases are moving in a harmonious manner.

● Provided detailed lists of open/close/dropped cases to lead attorney daily or weekly as well as maintaining files for his review.

● Provided lists of doctors and updated databases with new available medical clinics working on liens throughout California.

● Closed on many personal injury cases as well as mass torts including medical device failure, implant & medications.

● Drafting, reviewing and publishing fee agreements/retainers under the supervision of counsel.

● Managing, maintaining, updating forms & letters for all government medical cases & writing disputes to Medi-Cal to negotiate liens.

● Capturing and condensing notes from meetings and legal affairs partners to create presentations for referrals to perspective co-counsels.

● Managing the intake team and managing inventory of cases signed.

● Increasing the firm's inventory by working closely with SEO marketing efforts and working with web developers and social media teams.

● Creating spreadsheets with client demographics and case facts as well as any news articles, video, or additional media.

● Negotiating other medical liens down with various providers as well as placing clients with appropriate medical treatment patterns.

● Devising and supervising intake staff in all office systems, including data management, providing training to new staff members.

● Executive Assistant C class: Arranging travel, visas, passports, cars, phones and accommodations for our lead partner as well as personal assistance in general to him and his family as well as running a large boutique law firm in West L.A including supplies, grounds, and staff.

● Providing high-level executive administrative support and assistance, with a high level of detail and follow through

● Support the office by supervising the staff, ensuring productivity and morale are high, goals are met and day to day operations run smoothly

● Maintaining the executive’s calendars related to business meetings, projects, appointments, and conferences

● Managing the travel budget and all reservations related to executive travel, including detailed communication of arrangements and the preparation of expense reports

● Creating reports, presentations, memos/communications, and meeting minutes

● Fielding internal and external inquiries and responding to phone calls and e-mails on behalf of the executives

● Managing multiple projects, coordinating with participants, and providing updates to lead partner

● Managing sensitive matters with a high level of confidentiality and discretion

● Performing additional duties as assigned by the executive team SCHNEIDER LAW OFIFCES PORTLAND, OR

OPERATIONS MANAGER January 2009 to October 2011

● Managing Federal Disability files for cases approaching Court Hearings

● Supervising 30 people staff in all office systems and protocol, including file management and storage of closed files.

● Specializing in elevated client conflicts and diffusing situations while providing terrific customer service.

● Concocting and overseeing team building activities and outings for the staff.

● Executing all managerial duties, including staff meetings, supply orders, petty cash, office machinery, training, hiring and firing.

● Procuring & controlling marketing both for paper and TV advertisements.

● Devising and implementing systems to avoid client no-shows, developed a tracking system maintaining detailed records for client inventory.

● Assisting disabled clients in completing Federal disability forms.

● Executing a full relocation of the firm, coordinated contractor, designers purchased office furniture, Art, computers, cubicles, window treatments, bookshelves & supplies for the entire new building;

● Renovating the Firm’s website, orchestrating photographers, graphic designers and attorneys to maintain a sharp on-line image. BRUCE MARGOLIN LAW OFFICES WEST HOLLYWOOD, CA

OFFICE ADMINISTRATOR / CALENDAR CLERK November 2005 to December 2008

● Summarizing notes from meetings with District & City Attorney’s Office regarding charges to clients and details on possible plea agreements

● Negotiating court dates with various co-counsels and maintaining court calendar for all upcoming hearings and follow up court dates;

● Drafting, reviewing and editing retainers and intake documents as needed under the supervision of counsel.

● Concocting and overseeing team building activities and outings for the staff.

● Managing, maintaining, updating spreadsheets for monthly in-house case status meetings.

● Updating and tracking database system with client demographics and case facts;

● Supervising staff in all office procedures, including file management, customer service & payment intake.

● Managing staff, tracking inventory systems for cases signed as well as controlling billing for clients and sending clients to collections forms.

● Executing managerial duties, including staff meetings, supply orders, petty cash, office machinery, training, hiring and firing ; BLEST DESIGN STUDIO LOS ANGELES, CA

PRODUCTION COORDINATOR February 2001 to September 2005

● Organizing full trajectory process of clothes making, from concept to final garment or product

● Categorizing components for samples, from patters, to fabric and trims;

● Preparing all samples sent to buyers, including specs and cads of similar styles

● Working closely with the head designer developing new ideas for samples

● Ordering trims, fabric & screen printing for mass productions for Hot Topic Inc.

● Analyzing cost sheets, to maximize production and keep low cost on building materials

● Sourcing of sewers, cutters and manufacturers over-seas

● Managing shipping orders and supervising trucking companies on timely deliveries EXPERIENCE CONTINUED

EVENTS UNLIMITED LOS ANGELES, CA

PRODUCTION COORDINATOR February 1999 to January 2001

● Obtaining notes from meetings with various clients and vendors to create gala events for charity

● Coordinating dates for events as well as sending out save-the-date cards while maintaining a large database of clients information

● Preparing and ordering all invitations and mail outs for the event

● Working closely with the head chair of the charity to develop the concept for the event

● Assisting in the ordering of venue, food, furniture, entertainment, center pieces & transportation

● Organizing paid tickets, while putting seating chart in order, according to payments received ACCOMPLISHMENTS:

Proficient Word, Excel, Google Docs. Fluent in Spanish. Effective oral and written communication skills. Excellent proofreading skills, paperless filing expert, excellent time management skills, multitasker, 80WPS. Strong analytical capabilities and judgment.

Ability to work proactively, independently and reliably under tight timeframes in a fast-paced environment. Ability to work effectively and collaboratively cross-functionally, think practically and be solution-oriented. Strong organizational skills. Ability to operate in a fast paced, team-oriented setting, balancing multitudes of information across content types. Can be trusted to maintain confidentiality and safeguard valuable information. Skill at identifying priorities. Capable of asking questions, proactively seeking clarity and moving quickly to action. Willingness to tackle matters outside the area of expertise. Eagerness to learn and a great attitude.

EDUCATION:

Bachelor of Science

Environmental Design

Art Center College of Design, Pasadena, CA

Associate of Arts

Visual Communication The Fashion Institute of Design & Merchandise, Los Angeles, CA

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