Accounts Payable Data Entry

Julie Haugen

*******.*@*****.***

PROFESSIONAL SUMMARY:

Excellent writing, verbal, proofreading, and research skills

Attention to detail with analytical focus

Fast learner with capability to quickly understand new systems

Ability to thrive in both team-based and individual roles

Interpersonal skills with clients, team members, and vendors

TECHNICAL SKILLS:

WorkDay

SAP- ECC, SRM, PR1

Video Conferencing- Zoom, Jabber, MS Teams

Microsoft Office Suite: Excel, Word, Outlook

PeopleSoft

Ariba

PROFESSIONAL EXPERIENCE:

Allina, Minneapolis, MN December 2020 – May 2024

Accounts Payable Services

Vendor coordination and statement reconciliation

Entering invoices in WorkDay, OCR, 3-point invoice matching

Data migration support, data cleanup projects

Error reporting and match exception correction

Medtronic, Mounds View, MN May 2020 – November 2020

Rebate Analyst, CVG

Calculating Rebates- manual legacy process, creating AP documents in SAP

Compliance- Contract comprehension, Customer Compliance Form comprehension, rebate program application.

Team coordination- updating and reporting in Access, inbox monitoring, rebate assignments, AP document creation and uploading, updating SAP agreements and agreement requests, Winshuttle uploads into SAP, mailing check runs

Program uploads- uploading rebate programs from SAP into the legacy system for manual process. Confirming contracts and cross-referencing accuracy.

Hirshfield’s INC, Minneapolis, MN June 2019 – February 2020

Accounts Payable Clerk, Credit Department

Invoice entry- entering and coding to the correct GL. Invoices, expense reports, returns, overhead expenses.

Filing- creating a digital database, invoice back ups, W9/W8’s, tax certificates

Check printing- printing and mailing checks, ACH batches

Compliance- 1099 and W9 validating. Monthly reconciliation.

Vendor accounts- creating accounts, updating as needed, validating addresses

CHS INC, Inver Grove Heights, MN December 2018 – June 2019

Corporate Vendor Compliance Analyst, Financial Shared Services

Data Governance Analyst, Financial Shared Services

Account creation- Vendor and customer accounts in SAP and JDE 9.0. W9, invoice, address, and TIN/EIN verification.

Processing requests from various business units- request prioritization, verifying vendor details, cross team coordination.

Managing workflow of data and requests- order details, confirming details, entering data into SAP.

SAP reporting- maintaining data tables, correcting error reports, and creating new data sets.

3M, Maplewood, MN July 2018 – December 2018

Purchasing Sourcing Analyst, 3M Strategic Sourcing & Packaging Solutions

Supplier enablement- SAP and Ariba enablement for EMEA and Americas.

PO and invoice verification- cross referencing SAP and Ariba, communicating with multiple teams and suppliers, troubleshooting issues, and providing resolutions.

Process Development- troubleshooting errors, creating and testing resolutions, and training the team on the resolutions.

Supplier communication- maintaining accurate records, valid contact lists, and directing team communications.

Cargill, Hopkins, MN January 2017 – April 2018

Marketing Analyst, Cargill Feed & Nutrition US

Marketing image database- coordinating with different marketing communications specialists to locate and source images for CAN Marketing usage. Image maintenance- gathering, labeling, and distributing all images, updating obsolete images.

Inventory maintenance- maintaining products are turned on/off as needed on CFR based off inventory and order reports. Added new items to CFR as requested. Maintaining the “New” product category and watching restock dates to keep product availability. Removing discontinued items and sizes from CFR. Updating items to discontinued or clearance in CFR per inventory report changes.

Process Development- Creating processes identifying current and future issues, creating and sharing resolutions, writing SOPs and training.

Order report summary- keeping and watching an up to date OOS list based off inventory reports and orders. Order short report with summary of fill rates. Staples summary for use in meeting, including date, number of po’s in order, number of total items, number of items short, and number of customers affected.

Medtronic, INC, Fridley, MN May 2016 – October 2016

Logistics Analyst, Transportation and Compliance

Freight invoice auditing- Using SAP and auditor services to track open invoices, research invoice questions, verify invoice payments. Coordinate with carrier representatives.

Account monitoring- receiving account aging reports, monitoring invoicing payment in SAP, research on aged invoices.

Administrative services- miscellaneous support tasks, maintaining invoice archives, file organizing, onboarding new team members, and audit filing.

Target Corp, Minneapolis, MN October 2015 – March 2016

SAP Analyst Temp

Documentation writing- Documenting all BSS SAP processes, troubleshooting paths, and creation of training materials.

Error reporting- Pulling reports in SAP, troubleshooting, and resolving error codes. Sending reports and analyzing with other team members.

Maintaining internal BSS HR Org library- approving access, assessing documents, writing file paths.

Federal Ammunition, Anoka, MN March 2015 – September 2015

Order Invoice Analyst

Project Assignments- Entering and canceling orders, updating tax codes, running reports, investigating product shipments and cancels, support projects.

Customer and Vendor Data- updating and validating customer information.

Data System Utilization- Transferring data from different platforms, using Citrix/MAX, Abode, and Excel. Sending data packets to account managers.

Select Comfort, Plymouth, MN January 2015 - February 2015

Distribution Coordinator Temp

Scheduling Deliveries- Calling customers, verifying information, scheduling deliveries, updating account information as needed.

Maintaining privacy protocols- verifying identities of callers. Keeping non-public data private. Following security procedures for clients and vendors.

Problem Solving- Troubleshooting problems, finding and explaining options, researching answers with other team members, researching contact information.

Target Corp Minneapolis, MN

Property Development Temp Sep 2014 – Dec 2014

Data Entry- Using and creating data in SAP and Citrix from spreadsheets, creating a PDF of various contracts, removing user access per protocols.

Team support- Working with various members of the team to complete projects, updating the team on progress, coordinating with team on project completion rates.

Vendor Accounts- Maintaining vendor accounts and data. Updating contracts with valid information as needed.

American Family, Eden Prairie, MN Jun 2014 – Aug 2014

Catastrophic Claims Temp

Data Entry- Entering daily data into shared spreadsheets, assigning faxes, processing assignment queues.

Assisting Coordinators- Taking on extra tasks, special assignments, maintaining team office equipment.

Self-Directing- Working and staying on task without direct intervention from others.

Macy’s, Minneapolis MN Jul 2013 – May 2014

Sales Associate

EDUCATION:

Devanandi Yoga & Wellness Minneapolis Current

YTT 200

Anoka Ramsey Community College Coon Rapids MN Aug 2010

Associate in Fine Arts- Art History and Studio Arts

Minneapolis Community and Technical College, Minneapolis MN

Library Information Science

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