Executive Assistant Project Management

Amy Leonor Tuarez

*** * ****** **** ***** Hemet, CA 92543 Tel: 347-***-****

********@*****.***

OBJECTIVE: Utilize my current experience to improve my potential employers efficiency and productivity using my superior organizational, communication, and time management skills, innovativeness in developing new strategies/procedure, and thorough understanding of various supporting programs.

WORK EXPERIENCE:

09/2017- Frener & Reifer America, Inc/ FR USA Installation, LLC., New York, NY 10/2023 OFFICE/HR MANAGER/ EXECUTIVE ASSISTANT

● Oversee all aspects of Office Management including equipment and accessories; while regularly coordinating with procurement.

● Organize, develop, and implement all Administrative and HR Procedures and functions of the company.

● Organization and Centralization of all travel arrangements for President, Project Management, Site Department, and Executives.

● Project Management of new company Office Buildout 2017/2018

● Coordination of all company meetings and events.

● Manages daily office operations, negotiates office contracts, acts as liaison with landlords for all company properties, and develops/oversees office standard operational procedures.

● Supporting the President in all aspects of Business Development and Marketing (including but not limiting to Bid Submission, Presentations, Client Follow up, etc.)

● Establish and Maintain close coordination with overseas Administrative staff and Marketing departments regarding development and announcements.

● Creation and implementation of companywide Employee Handbook, released Dec 2018.

● Management, implementation, and Processing of Payroll for both FRA and FRU.

● Oversees the organization’s HR resources requirements; including employee on-boarding, managing and administering health and other employee benefits, maintaining personnel records, monitoring insurance coverage and ensuring that policies are up-to-date. 02/2016- Carvart/RG Glass, New York, NY

09/2017 ISED/ENGINEERING ADMINISTRATOR/SHOWROOM MANAGER

● Primary point of contact for all incoming request for pricing, samples, and all Solutions, Contract, and Glass orders.

● Assigns, and maintains pricing schedule in Smartsheets and Salesforce format for ISED Associates.

● Process sample orders including custom colors, textiles, and graphics.

● Processing all necessary documentation for release of Glass, Solutions, and Contract orders

● Project Management of select Glass and Hardware Projects.

● Develop and maintain Sales Metrics reporting for Carvart and RG upper management.

● Resolve a range of administrative problems and inquiries for clients, employees, and partners 11/2015- Glass Apps, LLC, New York, NY

02/2016 EXECUTIVE ASSISTANT

● Executive /personal assistant to CEO.

● Handle a fast-paced calendar for sales team and CEO

● Tracking, registering, and reporting of projects via Salesforce

● Minutes recording for all Sales and Executive calls/meetings

● Resolve a range of administrative problems and inquiries for clients, employees, and partners

● Arrange all travel and accommodations for CEO, upper management, and sales team

● Process Payroll for company using ADP

● Process expenses, reimbursements, and commission

● Handle Human Resources responsibilities

● Assist in arranging office move from Los Angeles to New York City

● Accounts payable/receivable

3/2014- Permasteelisa North America

10/2015 ADMINISTRATIVE ASSISTANT

● Provide general administrative support for CEO’s, Project Managers, Site Managers, and Field Workers.

● Performed general office management duties.

● Handled HR related issues and Payroll reporting.

● Resolved a range of administrative problems and inquiries for clients and partners.

● Coordinated meetings, interviews, special events, travel, and other similar activities for supervisors and managers.

● Prepared bid binders for Interior and Exterior projects.

● Assistant Project Managed and coordinated office move to WTC 7

● Processed expenses for employees.

● Created and implemented an ‘Administrative Training’ for new and existing Administrative Assistants to improve quality, teach various supporting programs, and introduce new company procedure, ergonomics, and time management skills amongst other topics. 3/2012- Personal Assistant on The Fly, New York, NY Present CONSULTANT/PERSONAL ASSISTANT/MARKETING AND SEO SPECIALIST

● Creation of marketing campaigns for many types of businesses.

● Provide remote/virtual administrative and personal assistance for diverse Internet based tasks.

● Create and manage Social Networking sites, and web pages for clients.

● Cut and edit music, promo videos, and fliers for marketing campaigns.

● SEO and regular editing of blogs, essays, websites, articles, etc.

● Creation of Power Point presentations for clients.

● Recording and/or creation of webinars for business and trainings. 1/2009- Diva of Dance, New York, NY

11/2011 INDEPENDEDNT CONSULTANT/DESIGNER/INSTRUCTOR/CHOREOGRAPHER

● Teach workshops and classes at dance schools across the Tri-state and surrounding areas

● Perform choreographed pieces with dance partners by contract

● Coach national dance teams/couples in preparation for congresses and competitions

● Host private sessions/consultations /lessons on location or via internet

● Design/create dance costumes and rhinestone embellished pieces for teams/couples 6/2006- Salsa Kompaniet Oslo, Norway

1/2009 CONSULTANT/PERFOMER/INSTRUCTOR/CHOREOGRAPHER

● Coordinated all advertising, promotion and marketing campaigns for the Dance Companies.

● Created online payment system for optimized registration and record keeping.

● Optimized existing company website using SEO techniques.

● Translated existing company website from Norwegian to Spanish and English.

● Provided administrative/secretarial support for school.

● Coordinated/taught international dance courses for groups ranging in sizes from 10 to 500 individuals.

● Salsa Kompaniet’s lead female dancer for local and International dance events/congresses.

● Served as Salsa Kompaniet dance correspondent to ‘Skal vi Danse” (Dancing With The Stars, Scandinavia), and “Danse Feber” (So You Think You Can Dance, Scandinavia). Main responsibilities included creating and teaching multiple choreographies, and serving as wardrobe/makeup consultant for participants

9/2006- Adecco Placement- Hamworthy Gas Systems AS Asker, Norway 12/2007 EXECUTIVE ADMINISTRATIVE ASSISTANT/DOCUMENT MANAGER

● Created a comprehensive and efficient Document Management training manual for future employees.

● Taught training courses for new employees in supporting Document Management programs.

● Established and maintained databases for records, drawings, and contracts for engineers.

● Prepared conference rooms and informational binders for visiting clients/architects.

● Served as translator for Spaniard and Latin American clients.

● Prepared, transcribed, and distributed agendas and minutes of executive meetings.

● Prepared and sent out device manuals for national and international clients.

● Planned activities that would stimulate relaxation, socialization and promoted exercise and well- being

EDUCATION:

Queens College Flushing, NY

Major: Media Studies Minor: Theatre Dance/Political Science Recognitions: Deans List 2001-2005, Business and Liberal Arts Honor Society, President and Founder Salsa/Mambo Club, Mellon Fellowship of Political Sciences, Debate Team, Alliance of Latin American Students (ALAS)

University of Phoenix Online Hoboken, NJ

Major: Criminal Justice Administration, currently in progress. SKILLS: Fluent in English, Spanish, and conversationally adept in Italian and Norwegian, proficient in Microsoft Office Suite, Adobe Acrobat, Adobe Illustrator, IFS, LARS, ScreenFlow, WavPad, Final Cut ProX, Vbulletin, AMS 360, Market Leader, Concur, Workspeed, Sysaid Help Desk, Nexus, DWG True View, Gotomeeting, Oracle, Social Media Savvy, PC and MAC capabilities, Salesforce, ADP, Smartsheets.

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