Executive and Personal Assistant, Event Planner, Contracts

Jill Ryman San Clemente, CA *******@****.*** 949-***-**** www.linkedin.com/in/jillryman

EXECUTIVE ASSISTANT SUMMARY

An experienced and dependable leader with a talent for navigating through the complexities of C-level executives, high-net-worth individuals, and diverse cross-functional environments. Proficient in fostering relationships using excellent communication skills with stakeholders. Exhibits exceptional discretion and finesse in managing confidential and sensitive matters. Possesses a keen acumen for juggling competing demands and shifting priorities with ease.

Exceptional at managing projects within budget and on-time delivery, while empowering productive teams.

SKILLS TECHNOLOGY

Highly Organized Detail-Oriented

Complex Calendar Coordination

Heavy Domestic International Travel

Advanced Excel Outlook PowerPoint Word

Google Workspace Adobe AI Slack Yardi

Tech-Savvy in Mastering Apps and Devices

Accounting Expense Management

Process Improvement Project Management

24/7 Mentality

Stakeholder Relationship Management

Team Builder Leader

Critical Thinking Emotional Intelligence

Contract Negotiation Venue Sourcing

Event Planning

Data Analysis

Start-ups IPO Planning

PROFESSIONAL EXPERIENCE

William Ray Valentine San Clemente, CA

Executive Assistant to the Founder 8/2023 to 12/2023

Directed tasks to appropriate staff of four companies, one non-profit, and four estates on behalf of founder and followed up for completion.

Reviewed and ensured all incoming agendas, itineraries, materials, and documents were accurate before submission to the Founder.

Audited weekly project schedules with executives of various entities and estates to understand intricacies that may delay deadlines or affect budgets.

Devised ways to cut overall costs and streamline processes.

Essex Property Trust Irvine, CA

Executive Assistant to the President & CEO (Hybrid) 10/2022 to 06/2023

Coordinated board of director meetings and preparation of materials.

Prepared internal and external communications on behalf of the CEO.

Planned and directed special events, and retreats. Arranged client-facing, partner, and stakeholder events, dinners, and luncheons.

Entrusted to lead special projects that previously were behind schedule.

FivePoint Holdings Orange County, CA

Executive Assistant (Hybrid, Remote) 01/2014 to 04/2022

Facilitated all aspects of personal and professional travel, passwords, email, calendars, and expense reports for the CEO & Chairman of the Board, and COO.

Orchestrated all travel for group tours, leadership team, investors, and the board of directors.

Negotiated contracts for charters of private and commercial jets, helicopters, executive coaches, hotels, audio/visual, food & beverage, meeting spaces, and venues.

Reduced 25% of my time spent on meal planning by simplifying daily lunches for up to 80 staff and guests. Supervised Food and Beverage Coordinator.

Drafted job descriptions for new positions. Conducted interviews and took part in onboarding.

Shaped all facets of publishing a monthly report to investors and board members while meeting the required deadline consistently.

Created and scheduled office buildouts or remodels. Managed Logistics Contractor.

Chaired a committee that promotes morale, camaraderie, and exclusivity through recognition and celebrations.

Experian Hobbs Herder Santa Ana, CA

Executive Administrator and Event Planner (Contract) 02/2012 to 08/2013

Provided executive support to senior leadership, including three Executive Vice Presidents at Experian and the CEO at Hobbs Herder.

Managed domestic and international travel arrangements for executives.

Organized and executed 18 training events, including venue sourcing, contracts, and agenda preparation, across the US and Canada, accommodating 40 to 60 attendees per event.

Vistage International San Diego, CA

Marketing Consultant Executive Assistant (Remote) 05/2007 to 01/2012

Provided Chairs with marketing tools and tips to launch successful CEO roundtables.

Qualified C-level candidates for membership.

Chronicled KPI dashboard metrics indicating industry diversity and strengths of candidates.

EDUCATION ACCREDITATIONS AWARDS

Air Quality Management Division Certificate South Coast AQMD Orange County, CA

University of Phoenix Foothill Ranch, CA

University of Phoenix San Diego, CA

Standards of Excellence Recognition Vistage International San Diego, CA

Vistage Studio VI Training – Chair Training Vistage International San Diego, CA

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