Executive Assistant Hr Coordinator
Resume:
DEAUNDRA THOMPSON
Tel: 786-***-**** North Miami Beach, FL 33160 Email: ********.*********@*****.*** With over a decade of experience, I've excelled in catering to high-caliber clientele, including esteemed C-suite executives. My expertise spans office operations management, executive productivity enhancement, and business efficiency improvement. Proficient in meticulous calendar management and precise document preparation, I ensure seamless support for Chief-level staff. My commitment to upholding professional standards ensures flawless execution in every aspect of operations. PROFESSIONAL EXPERIENCE
Executive Assistant to CEO/HR Coordinator Easterseals South Florida 2023- Present
• Acted as the primary liaison between the CEO, executives, staff, and external stakeholders to ensure seamless communication and collaboration.
• Efficiently managed the CEO's calendar, balancing professional and personal commitments, and provided crucial support in preparing high-level presentations for Board of Directors meetings.
• Coordinated onsite meetings and offsite events, including conferences, by arranging catering, supplies, and logistical set-up with flawless execution.
• Demonstrated expertise in managing travel logistics and expense reporting for the CEO, guaranteeing efficiency and accuracy in all arrangements.
• Maintained strict confidentiality while overseeing HR records and sensitive data, facilitating recordkeeping for grant audits, prescreening candidates, managing onboarding processes, and handling employee engagement project requests. Additionally, ensured the company remained compliant with grant requirements, particularly in preparation for audits, crucial for a nonprofit organization.
Financial Channels Executive Assistant Global Primex LLC 2020 – 2023
• Expertly facilitated communication between the CEO, Board of Directors, Executive Team, and external stakeholders, ensuring a seamless flow of information.
• Managed complex schedules across diverse time zones for the CEO and senior executives, optimizing productivity and efficiency.
• Orchestrated flawless travel logistics for both international and domestic trips, guaranteeing smooth and stress-free arrangements.
• Led the integration of third-party financial APIs to enhance our banking applications, resulting in improved functionalities and heightened user satisfaction.
• Handled various administrative duties, including drafting professional correspondence with third-party partners, and played a key role in ensuring compliance with regulatory requirements. Legal Assistant/Paralegal Saenz & Anderson, PLLC 2018 – 2020
• Assisted attorneys in preparing for litigation, including drafting correspondence, subpoenas, pleadings, motions, and discovery requests, and coordinating trial preparation activities.
• Managed the intake process for new clients, conducting initial consultations, gathering necessary documentation, and facilitating client onboarding procedures.
• Organized and maintained electronic and physical case files, ensuring accurate and timely access to information for attorneys and support staff.
• e-Filed legal documents with State and Federal Portals, courts and administrative agencies, ensuring compliance with procedural requirements and deadlines.
• Coordinated deposition schedules, communicated with witnesses and opposing counsel, and arranged for court reporters and transcription services as needed.
Showroom Office Manager/ Executive Assistant Versace Home Collection 2015 – 2018
• Managed CEO's calendar, expense reporting, and personal items, ensuring seamless organization and prioritization of tasks.
• Oversaw showroom operations, ensuring a seamless experience for high-profile clientele.
• Provided tailored assistance in product selection and event planning, reflecting our commitment to excellence.
• Managed logistics of inventory internationally, ensuring availability and smooth operations across multiple locations.
• Assisted in calendar management for showroom appointments and events.
• Managed correspondence for CEO, ensuring timely and professional communication with clients and partners. EDUCATION
Business Administration Miami-Dade College
High School Diploma Michael M. Krop Sr High
RELEVANT SKILLS
PROFILE SUMMARY
Page 2 of 2
Fluent in English
Typing: 66 WPM with 99% accuracy (recently tested) Google: Drive, Gmail, AdWords, Analytics, Calendar, Docs, Sheets, Slides, AdSense Microsoft Office: Excel (Pivots and Lookups), Outlook, PowerPoint, Word, Access, OneNote, OneDrive, Visio Adobe: Photoshop, Illustrator, Premier Pro, After Effects CRM: Salesforce, Oracle, SAP, Prestige
Other: BoardEffect, Smartsheet, Asana, Slack, RingCentral, Skype, HTML, Java, TeamViewer, Peachtree, Facebook Ads, WordPress, QuickBooks
Certificates: Certified Notary Public
Contact this candidate