Accounts Payable Data Entry

Shirley Brown

Cypress, TX ***** 346-***-**** **********@*****.*** linkedin.com/in/shirley-brown-mba-1a0a193b/

METICULOUS ACCOUNTS SPECIALIST

Dedicated and detail-oriented Accounts Payable Clerk with experience in efficiently managing financial transactions, particularly within the oil and environment sector. Proficient in processing invoices, reconciling accounts, and ensuring timely payments are made, while adhering to company policies and procedures. Skilled in reducing payment errors and maintaining accurate records, resolving discrepancies, and communicating effectively with vendors. Adept at utilizing accounting software. Committed to delivering excellence in accuracy and efficiency within a fast-paced and dynamic work environment.

KEY SKILLS

Purchasing Processes Cost Analysis Data Entry Contract Negotiation Project Management Microsoft Excel ERP Systems Ariba Spend Management GAAP FAR and Sarbanes-Oxley Act Oracle and Invoice Scanning Software PeopleSoft SAP Problem Solving Reporting Invoicing Time Management Process Improvement Multitasking Adaptability System Testing ACH Payments Wires Disbursements Analytical Skills Communication Team Collaboration Attention to Details

PROFESSIONAL EXPERIENCE

Verizon, Houston, TX 01/2016 – 03/2024

Purchasing Analyst

Efficiently managed purchase order processes and vendor relationships, ensuring compliance with financial regulations and optimizing inventory management for company's diverse needs.

Skillfully generated purchase orders for equipment and services, meticulously tailored to company's requirements which enhanced operational efficiency and resource allocation.

Facilitated creation of new item IDs within the finance software system, streamlining the tracking and management of financial transactions and assets.

Proactively addressed and resolved issues related to vendor spending limits, contract discrepancies, and payment term variations, ensuring smooth operations and maintaining positive vendor relations.

Managed end-to-end purchase orders across all business lines, demonstrating comprehensive oversight and effective coordination of procurement activities.

Ensured strict adherence to Sarbanes-Oxley (SOX) regulations within the internal audit scope, achieving 100% compliance and upholding the integrity of financial operations.

Cultivated and maintained positive relationships with vendors, promptly addressing and resolving any issues with purchase orders, fostering mutual trust and reliability.

Monitored inventory levels to ensure timely replenishment and minimized excess stock which resulted in optimizing inventory management and reducing unnecessary costs.

Generated detailed financial reports, providing insights into outstanding invoices, monitoring budget expenditures, and supporting informed financial decision-making and budget management.

BP Group, Houston, TX 08/2015 – 11/2015

Accounts Payable Assistant (Contractor)

Played pivotal role in transitioning accounts payable department to a third-party provider, conducting thorough reviews and ensuring smooth vendor communications for a seamless changeover and integration of systems.

Conducted comprehensive reviews of existing accounts payable processes, procedures, and data to prepare for a smooth transition to the third-party service.

Engaged with vendors to communicate upcoming changes, working diligently to ensure a seamless transition of invoicing and payment processes, and maintained positive vendor relationships.

Coordinated organization and transfer of necessary documentation, including invoices, contracts, and vendor agreements to third-party providers, guaranteeing completeness and accuracy of transferred records.

Shirley Brown 346-***-**** Page 2

Tervita LLC, Houston, TX 02/2010 – 08/2015

Procurement Coordinator, 10/2014 – 08/2015

Conducted research to identify potential suppliers based on price, quality, and delivery speed for an oil and environmentally company.

Generated and tracked purchase orders for goods and services including fuel, equipment, and parts.

Assisted with negotiating terms and pricing with suppliers to secure favorable contracts and agreements.

Managed positive relationships with suppliers to ensure timely delivery, resolve issues, and negotiate favorable terms.

Oversaw and processed supplier contracts, payments, and stall reimbursements.

Collaborated with internal stakeholders, such as finance operations to ensure procurement activities aligned with organizational objectives and requirements.

Account Payable Supervisor, 02/2010 – 10/2014

Partnered with Procurement to ensure contract pricing was consistent, including researching paid history to vendors to recover monies from paperwork lag where new pricing wasn't reflected on existing purchase orders.

Oversaw the accurate and timely processing of invoices received from vendors ensuring adherence to company policies and procedures.

Managed the payment process including scheduling, reviewing requests, and ensuring payments were made within established timelines.

Partnered with finance and procurement teams to manage accounts payable (AP) budgets, monitored spending, and forecasted future expenses.

Assisted with internal and external audits by providing documentation, responding to inquiries, and ensuring compliance with audit requirements.

Prepared accounts payable reports and financial statements, providing insights and analysis to enhance decision-making.

Reduced payment errors by running reports for payment terms and correcting processing errors.

Improved processes by introducing efficiencies in the accounts payable process, such as streamlining procedures.

Implemented strategies which reduced late payment fees and/or took advantage of early payment discounts.

Participated in year-end tasks, including aiding in audit readiness and facilitating 1099 reporting.

Assist with managing the expense reporting process to ensure that expenses were being submitted and approved on a timely basis prior to month end.

EDUCATION

Master of Business Administration (MBA), Ottawa University

Bachelor of Arts (BA) in Accounting, Ottawa University

Associate of Science (AS) in Computers, Bryant Stratton University

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