Administrative Assistant Executive

Pauline Daly

*O Fairview Ave

Tuckahoe, NY ****7

pcdaly pd@gmail com

+ 1 914- 500- 9281

Skills

●15+ years of experience in the Entertainment and Financial Industries.

●Experience includes preparing monthly expense reports

●Excellent written and verbal communication skills.

●Detail-oriented with superior organizational skills.

●Proficient in Microsoft Office Suite (Excel, Word, PowerPoint), Outlook, SAP, Concur, and Salesforce. Also a certified Notary Public

Education

Bachelor of Arts in Communication Arts

College of New Rochelle

Work Experience

Cllent Servlce Admlnlstratlve Assoclate

EDELMAN FINANCIAL ENGINES - White Plains. NY July 2019 to January 2023

●Assisted four Financial Planners with administrative duties including scheduling appointments and calendar management.

●Scheduled Client Annual Reviews for Planners to update their Financial Status

●Handled all office work including maintaining office equipment and ordering office supplies.

●Performed all clerical work to help run office efficiently

●Started and completed on boarding paperwork such as IRA’s and Brokerage Accounts to be opened at TDA Ameritrade. Also, once accounts are opened performed maintenance such as changes to accounts, i.e. address changes.

●Processed legal documents such as wills and Power of Attorney forms and other changes to their personal data.

Customer Servlce Representatlve

THE PREFERRED GROUP INSURANCE COMPANY - Yonkers. NY Aug 2016 to May 2019

●Handled all incoming calls regarding various claims, bills and invoices.

●Checked balances on all flexible spending accounts including adjustments and invoices.

●Entered claims into Database and ran checks for payments to clients

●Problem solved and researched issues with previous and new claims

●Handled various administrative duties such as correspondence and calendars

Administrative Assistant/Accounting Clerk

EMPIRE CITY CASINO AT YONKERS RACEWAY - Yonkers, NY May 2014 to March 2020

●Followed up with Purchase orders and processed invoices

●Scanned Confidential Documents as backup to hard copies.

●Handled general paperwork for both CFO and the Finance Department

●Answered switchboard calls and provided information to the public

Executive Assistant to Richard Entrup, Executive Director of New Media Solutions DISNEY/ABC-TV MEDIA TECHNOLOGY- New York, NY February 2015 to August 2016

●Handled all Administrative work for the whole department and managed complex calendar in Outlook.

●Processed invoices in SAP for payment (including all vendors and Consultants) from Purchase Orders to final payment

●Followed-up with payments to see that they are paid in a timely fashion

●Processed all travel and expenses in SAP

●Organized Meetings by arranging conference rooms and catering, distributing information and materials, and extending invitations.

●Set up Video conferences and luncheons for in-house meetings

●Interacted with all levels of management on a daily basis

Administrative Assistant

WELSH CARSON ANDERSON & STOWE- New York, August 2013 to November 2013

●Assisted three Vice Presidents and three Associates

●Prepared monthly expense reports and reconciled corporate credit card account

●Arranged travel plans and itineraries and compiled documents for travel related meetings

●Managed complex calendars in Outlook

●Screened incoming calls and correspondence

●Organized meetings by arranging conference rooms and catering

●Typed correspondence, including letters and memos.

●Provided back up phone coverage for both reception and other assistants

Administrative Assistant to the Design Department (Contract Work)

DISNEY PUBLISHING- White Plains, NY February 2012 to August 2013

●Processed, paid and followed up on payments of invoices for vendors

●Ran vendor activity report to see what payments were actually made.

●Created legal contracts/requests for freelance illustrators, photographers and designers

●Entered freelancers time into SAP to pull from Purchase Order to generate payment

●Tracked and stored artwork used in books

●Created tracking spreadsheets in Excel to isolate the release dates of the current books

DISNEY/ABC-TV

Executive Assistant to President of Corporate Strategy & EVP of Corporate Strategy

●Handled heavy calendar management in Microsoft Outlook

●Arranged numerous internal and external teleconferences weekly and scheduled travel plans.

●Processed travel expenses in SAP

Executive Assistant to the CFO/Finance Department (Contract Work)

FOREST LABORATORIES- New York NY March 2010 to October 2011

●Handled heavy calendar management and scheduling in Microsoft Outlook

●Interacted with both internal and external executives and assistants to coordinate complex executive meetings.

●Assisted the CFO with preparation of presentation materials

●Interacted with high level management teams on a daily basis

●Created investor meeting itineraries for the CFO

●Maintained a spreadsheet of invoices paid in Excel

●Acted as gatekeeper to keep control of CFO's meetings

Senior Executive Assistant to Vice President, Television Sales (Contract Work)

SHOWTIME TELEVISION- New York, NY December 2009- January 2010

●Scheduled meetings using Microsoft Outlook

●Coordinated meetings with Account Executives and other staff members

Human Resources Manager/Operations Manager

TJX COMPANIES- New York, NY February 2008 to January 2009

●Entered weekly Payroll and processed time sheets in a timely fashion for 50+ employees

●Maintained /updated records of vacation and sick time on an Excel Spreadsheet

●Set up new employees computer systems from testing and trouble shooting the internal software package.

●Responsible for maintaining service contracts for office machines

●Performed various payroll/human resources administrative duties such as employment verification, unemployment eligibility and disability claims

●Acted as Administrator of Flexible Spending Accounts and Transit Check Programs

●Created and maintained a spreadsheet of service invoices for main office and vendor invoices for the London office.

Assistant Manager/Production Services Department

DISNEY/ABC-TV- New York, NY May 1984 to February 2008

●Processed Payroll for stagehands

●Calculated Union rates and coordinated the distribution of paychecks

●Scheduled teamsters on-site for remote and studio productions as necessary

●Sent trucks to pick up props from vendors

Supervisor/Office Administrator/Sales Assistant - Reported to SVP of National Television Sales

●Supervised six Sales Assistants/National Sales Coordinators

●Responsible for Daily workflow between Account Executives and Sales Assistants

●Trained new Sales Assistants and helped with make-goods and inventory

●Entered and sent new orders to the station for new commercials to air from the Advertising agencies

●Coordinated with all levels of management, including Buyers and Station Managersr

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