Administrative Assistant Support Specialist
Resume:
J.Anthony Jones
Versatile Administrative Support Specialist with excellent organizational skills and extensive knowledge of office policies and procedures. Strong communication skills and strategic planning abilities.
Lake Elsinore, CA 92530
***************@*****.***
Experienced administrative assistant with training in a wide range of office administration tasks. .Deeply knowledgeable with a proven record of excellence in office administration, minute keeping, generating expense reports and customer service.Able to work under pressure and collaborate with a team. Successful record of fielding phone calls, providing information to clients and acting as liaison between departments
Willing to relocate: Anywhere
Authorized to work in the US for any employer
Work Experience
Division Administrative Assistant
VSolvit LLC - Norco, CA
Present
This position requires an individual to interface with all levels of the command staff on base, and departments, divisions and others to ensure that responses to action items, data calls, information, or problem resolution are properly acted upon. The position demands consistency of office operations by independently responding to many of the routine inquiries or ensuring that members of the staff provide support in response to technical tasks.
Additional duties may include screening incoming correspondence; personally responding to requests for information concerning office procedures; determines which requests should be handled by the supervisor, appropriate staff member or other offices; making arrangements for conferences and meetings and assembles established background materials, as directed. Administrative Specialist
Tek Source USA, Inc - Coronado, CA
September 2021 to March 2023
1. Serves as a central point of contact on all IG administrative matters. Authorized to provide information and take actions on administrative matters consistent with established policies and procedures. Answer and direct telephone calls and visitors; screen telephone calls, visitors, and incoming correspondence; personally respond to inquiries for information concerning administrative office procedures; determines which requests should be handled by the supervisor, appropriate staff member or other office. 2. Provide administrative assistant duties to include: maintaining records, receiving, preparing and verifying documents; typing; filing; use of word processing equipment/software; and basic knowledge of proper office procedures..
3. Manage and perform wide-range of administrative services. Provide advice and guidance to the Force IG to ensure compliance with administrative requirements. Develops and ensures application of administrative instructions and local policies and procedures, conducts follow-up administrative review when necessary. Programs that require administrative services and recommendations include, but are not limited to, management of internal controls, security, equipment management, travel, personnel awards, budgeting, administrative correspondence, directives and publications, educational services, and pay and entitlements. Serve as the primary contact point for interface with Personnel Support Detachments.
4. Using government-provided format, contractor shall prepare initial drafts of general tasking letters to commands informing them of IG complaints relating to their cognizance and their requirements in carrying out investigation of the complaints.
LCS Personnel and Administrative Support Specialist McKean Defense Group - San Diego, CA
May 2020 to September 2021
LCS Pre-commissioning Personnel/Administrative Support Job Duties Include
• Work cooperatively in an integrated team environment supporting PEO LCS, PMS 420 and PMS 505, BUPERS, CRONUS, Personnel Support Activities and Detachments, Navy Manpower and Training organizations, and the Ships' Crewmembers.
• Represent organizational units on personnel matters.
• Recommend, interpret, and advise ships' crews on US Navy personnel policy and standard operating procedures with emphasis on Pre-commissioning-unique regulations and guidance.
• Act as crew's liaison on matters of personnel and finance with BUPERS, DFAS, PSD/PSA and CRONUS.
• Establish records and files, process official correspondence, fitness reports and evaluations. Track and complete documentation in support of periodic and special reports.
• Track all Navy Family Accountability and Assessment System (INFANTS) requirements and provide deficiency reports to CRONUS.
• Work in partnership with the local Personnel Support Detachment on various issues such as service record data upload and record verification, Permanent Change of Station (PCS) orders and help to resolve personnel and pay issues; liquidate military travel claims and vouchers, calculating per diem entitlements and counseling military members on pay and DOD/DON travel policies; provide orientation assistance to Navy crew in travel claim submission.
• Process required documents for and assist with record entry for reenlistments, transfers, educational services and other duties as required to support crew readiness. Ensure PRE COM Crews are ready for upcoming advancement exams, to include required documentation (i.e. EVALS, awards, profile sheets), including tracking of students who are MADDEST during examinations.
• Assist PRE COM crews in establishing and maintaining command sponsor program.
• Responsible for technical functions and responsibilities, to include formatting and converting documents and files; setting up and maintaining filing and record retention systems; assisting with preparing mass-mailings, reports and memoranda.
• Monitor and report on TARTAR funding/Line of Accounting and Budgets utilizing the Defense Travel System, facilitate cost Temporary Additional Duty (TAD) orders and review travel claims; Process activity gains and losses, pay actions and maintenance of enlisted service records utilizing Transaction Online Processing Systems (TOPS).
• Submit metrics and status for inclusion in monthly contract deliverable reports. Office Manager Assistant
USDA Forestry Service - Ramona, CA
October 2019 to May 2020
This is work providing administrative support to by conducting research, preparing reports, handling information requests, assisting with program management, and assisting constituents. Responsible for managing the Superintendents calendar and schedule for meetings, conferences/calls, and training; creates agendas, records minutes and prepares travel. Represents the Superintendent in matters as authorized.
Supervises employees by assigning work, motivating, suggest training as needed, reviewing progress and assessing performance. Provides and recommends training for employees and ensures that training records are accurate
Transfers Clerk
Coastal Management Solutions - Nas North Island, CA May 2018 to October 2019
• Effectively coordinated both immediate and sustaining human logistics operations for various naval commands.
• Prepared initial documentation with regards to sailors transfers, member and family movements, OBSERVABLE requirements, updates and all paperwork related to PCS.
• Collected and analyzed relevant information regarding performance metrics and coordinating activities to ensure PSD resources are used efficiently. Communicated with other sections within the organization and developed relationships with external commands in the supported AOR.
• Handled details of scheduling, movements and support related to logistics, providing technical expertise for developing plans and coaching other employees in transfers and PCS matters. Administration Supervisor
United States Navy Reserves - San Diego, CA
November 2012 to November 2018
• Efficiently manage executives' schedules and set up daily appointments.
• Supervise and train junior personnel.
• Entrusted to manage departmental projects from start to finish.
• Ensures all correspondence is formatted and completed in accordance with naval standards and regulations.
• Track transferring personnel using an Excel database and ensuring all transfer requirements are met prior to due date.
• Prepare power of attorney documentation for deploying Sailors.
• Assist with legal investigations, ensuring all documentation is correct.
• Account for all personnel on drill weekend.
Technical Writer
Assured Space Access Technology - San Diego, CA
February 2015 to May 2018
Uses structured writing methodology to scope and plan appropriate type and level of documentation required. Adheres to established learning project schedule. Informs project manager of deviations from timeline in advance.
-Interviews, listens and observes clients and SMEs while they perform business functions to gather information necessary to design and develop written deliverables.
-Develops and publishes deliverables using standards, processes and taxonomies using web authoring applications.
-Performs usability testing to ensure validity of deliverables to ensure the policies, processes, procedures, and other documentation function as written.
Administrative Clerk (Contractor)
HSM41 - San Diego, CA
November 2013 to February 2015
• Provided direct support in the proper execution of all administrative and personnel functions.
• Oversaw the proper formatting of all incoming/outgoing correspondence, awards, directives, Fitness and Evaluation reports, naval messages and weekly tickler tracking.
• Scheduled routine office visits and telephone communications for the chain of command within the squadron.
• Accountable for all personnel pay related issues, serving as the liaison between the customer and Personnel Support
Detachment.
• Updated command personnel records and information utilizing a Microsoft Access-formatted database.
• Filed, typed, prepared, routed and tracked correspondence and evaluation reports for approximately 500 officers and enlisted personnel
Administrative Supervisor
United States Navy Active Duty - San Diego, CA
September 1997 to October 2012
• Served as the Executive Assistant for the Administrative Department.
• Effectively managed the production efforts of all daily correspondence, schedules, tickler, directives, awards and travel.
• Assisted customers by providing information on departmental policies, procedures and/or resources.
• Provided administrative support and manage command files using various Microsoft Office applications.
• Processed staff fitness evaluation reports and correspondence messages on a daily basis.
• Created and implemented an administrative tracking system to enhance routing and completion of all correspondence and awards.
• Responsible for the coordination of lodging assignments for more than 900 personnel.
• Subject matter expert on Navy evaluation reporting requirements (NAVFAC 98A).
• Recognized as Office Manager and Training Supervisor. Education
Bachelor's degree in Business
Azusa Pacific University - San Diego County, CA
May 2015 to May 2018
AA in Sociology
Richard Bland College - Hopewell, VA
May 1997
High school diploma or GED in General Studies
Hopewell High School - Hopewell, VA
May 1993 to June 1994
Skills
• Crisis Management (10+ years)
• Deployment (10+ years)
• Excellent communication skills (10+ years)
• MS Office (10+ years)
• Customer Service
• Filing
• Data Entry
• Inventory Clerk
• Docket
• Excellent communication skills
• Advanced knowledge of MS Office Suite
• Analytical and critical thinker Security Clearance: Cleared for Secret and granted access to sensitive materials based on Special Background Investigation
• Administrative Assistant
• Outlook
• Word
• Receptionist
• Microsoft Excel
• Usability
• Microsoft Office
• Agile
• Administrative experience
• Microsoft Word
• Microsoft Powerpoint
• Microsoft Office (10+ years)
• Data collection
• Typing
• Microsoft Outlook
• Intelligence Experience
• Windows
• Clerical experience
• Word processing
• English
• Military
• Production Management
• Patient monitoring (5 years)
• Microsoft Powerpoint
• Microsoft Excel
• Microsoft Office
• Organizational skills
• Communication skills
• Security
• Military
• Conflict management
• Customer service
• Hazardous material handling
• Negotiation
• Analysis skills
• Adobe Acrobat
Military Service
Branch: United States Navy
Service Country: United States
Rank: E6
October 2012 to October 2013
Certifications and Licenses
Secret Clearance
November 2017 to November 2027
D2091583
March 2019 to March 2024
Driver's License
March 2019 to March 2024
Assessments
Administrative assistant/receptionist — Completed
August 2021
Using basic scheduling and organizational skills in an office setting Full results: Completed
Spreadsheets with Microsoft Excel — Completed
February 2021
Knowledge of various Microsoft Excel features, functions, and formulas Full results: Completed
Customer service — Proficient
August 2021
Identifying and resolving common customer issues
Full results: Proficient
Indeed Assessments provides skills tests that are not indicative of a license or certification, or continued development in any professional field.
Additional Information
Microsoft Suit
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