Executive Assistant

Michelle C. Kelly

** *******, ******* *****, ** *2692

Cell 949-***-**** / ***************@*****.***

Career Highlights

Guzman y Gomez 2019-Current

Brand Project Coordinator/Executive Assistant

-Adminisrative duties, emails, presentations, meeting scheduling and minutes

-Book domestic and international travel and process expense reports

-Organized all Grand opening day details for restaurants

-Liaison between AUS marketing and US marketing

-Mega Sheet project management/timeline/ordering

-Direct Mail management/ordering

-Manage Printing vendor - Ordering of all marketing POP, Menu Print, Signage, promo cards and other promotional materials

-Ordering and processing of gift cards

-For each restaurant Grand Opening:

-Filed for all licensing - business, liquor, and food

-Management of Asana NRO Project Management Tool

-VIP night coordination w/AUS PR team

oVIP Invite list maintenance

oEvent coordination - Purchasing of champagne, glass rentals, table rentals, heaters etc.

oOrganized and set-up guest list badges and VIP box distribution

oRibbon cutting details

Taco Bell Corp 2009-2012

Executive Assistant to Vice President/Directors

-Supported Vice President and 6 Directors

-Processed expense reports and made all necessary travel arrangements

-Screened calls and emails

-Drafted emails and business documents

-Assisted in the planning of company wide events and conventions

-Booked and scheduled meetings and prepared all meeting materials and took meeting minutes

-Assisted the Taco Bell Youth Foundation with meeting preparations and fundraisers

-Acted as a liason between Franchise Business Management and the Franchisees

HeilBrice 2007-2009

Executive Assistant to CEO/President

-Acted as a personal and Executive Assistant

-Managed Calendar

-Processed Expense reports

-Drafted emails and memos

-Prepared reports and presentations

-Booked travel both domestic and international

-Planned planned internal and external meetings and events

-Answered and screened calls

-Faxed, emailed, distributed mail and performed any necessary administrative duties needed

Seyfarth Shaw LLP 2005-2007

Executive Assistant to Chief Development Officer and Director of Legal Recruiting

-Extensively managed active calendars, meetings and schedules for multiple personnel

-Managed internal firm portal content

-Processed expense reports and made all necessary travel arrangements

-Created and updated Firm informational spreadsheets

-Assisted in Annual Review process

-Arranged and planned department functions and assisted in planning of Firm functions

-Prepared reports and presentation

-Rolled out new recruiting software, trained users and created training manual

-General administrative duties including but not limited to answering and screening calls, mail distribution, filing, drafting memos and correspondence

Foote, Cone & Belding 2004-2005

Executive Assistant to President and Executive Creative Director

-Primary liaison between senior executives and executive peers

-Extensively managed active calendars, meetings and schedules for President and Executive Creative Director

-Processed expense reports and made all necessary travel arrangements

-Prepared reports and presentations and maintained all company and client organizational charts

-Updated and maintained client and internal contact database

-Arranged all details for company functions in addition to internal and external meetings

-General administrative duties including but not limited to answering and screening calls, mail distribution, filing, drafting memos and correspondence

Microsemi Integrated Products 2003-2004

Executive Assistant to Vice President and Marketing Director

-Managed calendars and schedules for President and VP of Marketing

-Processed expense reports and made all necessary travel arrangements including Visa and Passport documentation for approximately 20 people

-Arranged all details for company functions and organized board meetings and share holder meetings

-Prepared reports and presentations, maintained all company organizational charts

-General administrative duties including but not limited to answering and screening calls, mail distribution, filing, drafting memos and correspondence

The Designory Inc 2000-2003

Executive Assistant / Account Coordinator (Isuzu & Mercedes Benz U.S.A.)

-Trained Isuzu dealers on lead management software

-Made customer service calls to over 700 dealerships

-Maintained and updated usage and lead reports

-Updated Isuzu dealership website information

-Updated status reports, assisted in routing creative and kept conference call reports

-Managed Calendar and schedules for Creative director and Account director

-Processed expense reports and made travel arrangements

-General administrative duties

Skills:

Microsoft Office – Word, Excel, PowerPoint / Access / Outlook / viDesktop / viRecruit, Asana Project Management

**References available upon request**

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