Administrative Assistant Accounts Payable
Resume:
Shannon Blevins
Mechanicsville, VA
********@*****.***
Authorized to work in the US for any employer
Work Experience
Bookkeeper/Accountant
Blue Ridge Hospitality Group, LLC - Roanoke, VA
December 2022 to Present
Currently working as a Bookkeeper/Accountant for a hotel management company. Utilizing QuickBooks Online, and Peachtree accounting software, I perform the following tasks for five separate entities.
• Ensure timely and accurate perfomance of all accounting functions including payments and expenditure control by receiving, processing, verifying and recording invoices.
• Pay vendors by scheduling and preparing checks, and resolving invoices and payment discrepancies.
• File business licesnses, personal property taxes, 1099's and W2's.
• Reconcile and balance monthly bank statements.
• Utitilzation of Microsoft Office applications including Access, Excel, Word and Outlook.
• Process and enter payroll, and track and sumbit 401(k) contributions.
• Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
• Post daily transactions involving cash receipts, revenues, disbursements, and/or accounts payable and receivables to ledger accounts.
• Preparation of financial statements and balance sheets.
• Verify computations and determine the appropriateness of supporting documentation.
• Tax software data entry.
• Prepare reports and spreadsheets on monthly and quarterly basis.
• Maintain historical records by filing documents.
• Protect the organization's value by keeping information confidential.
• Prepare and deliver year end documents to CPA for tax preparation.
• Light phone duties.
• Other accounting tasks as assigned.
Bookkeeper
Eggleston & Eggleston - Roanoke, VA
August 2022 to November 2022
Worked as a Bookkeeper in the accounting team of a busy medical practice management company. In this role I was assigned to several medical practices for which I was the primary contact, and was responsible for the recording and reconciliation of accounting data, as well as the coordination and processing of payroll, financial reporting, accounts payable, and filing of employers' state and federal tax returns. Duties included:
• Entering data and scanning documents.
• Preparing and modifying documents including correspondence, reports, memos, and emails.
• Preparing and disbursing payments to vendors.
• Posting transactions including cash receipts, disbursements, and/or accounts payable and accounts receivable to ledger accounts.
• Assisting in the preparation of financial statements and bank reconciliations.
• Verifying computations and determining the appropriateness of supporting documentation.
• Scheduling Zoom meetings and conference calls.
• Coordinating and executing document production for executive meetings, as well as successfully meeting monthly and quarterly deadlines.
Litigation Legal Assistant
Gentry Locke - Roanoke, VA
November 2021 to April 2022
Worked as a Legal Assistant in a busy and fast-paced commercial litigation practice group. The position involved working with multiple attorneys, and assisting in all aspects of trial and case management. Responsibilities included, preparing correspondence, scheduling appointments, depositions, and mediations, opening files, timekeeping, editing pre-bills, communicating with courts, and client interaction. Used Microsoft
Office 365, Word, Outlook, Teams, AboutTime, QuickView, and Adobe/PDF Docs daily. Additional duties included keeping case files updated and accurate in paper files and electronic document management system.
Contract Analyst
Carilion Clinic - Roanoke, VA
April 2021 to November 2021
Worked as a temporary employee in Purchased Services at Carilion Clinic, in a newly-created position launched by the manager of the department. The position was created from a need to research, re- categorize and document purchases of the organization, which in turn would enable more cost effective purchasing decisions.
The vision and strategy was to use the data to solve problems and build insightful reports to relay to executive management in order to make dynamic decisions. The organization used a software program that contained data that was either entered incorrectly, or was incomplete. The overall goal of my position was to research, collect, correctly re-categorize and enter financial data extracted from invoices and purchase orders. My duties consisted of researching vendors by their geographical service areas and services offered. I focused on both vendors already under contract, and potential new vendors who offered all of the services that were actually used by the organization. I sifted through purchase orders and paid invoices, then collated, correctly categorized, and documented the pertinent information in spreadsheets. This required some complex thinking, a keen sense of detail, an understanding of how the organization ran, specific goals of the department, as well as the ability to see the bigger picture. My findings were used by the manager to proactively measure, monitor and analyze the data, and make adjustments to future purchasing decisions by increasing both efficiency and cost savings. These decisions were ultimately made by targeting and eliminating areas of unnecessary and/or excessive spending and repetitive tasks, by consolidating vendors. Administrative and Office Specialist III
Commonwealth of Virginia - Virginia Department for Aging and Rehabilitative Services - Roanoke, VA October 2010 to August 2020
Provided administrative support in processing Social Security disability claims in the Southwest Regional Office of The Disability Determination Services Division. Served as receptionist responding to incoming calls, provided information and referred calls to other staff as appropriate. Processed daily incoming mail by opening, date stamping, scanning invoices and medical records into computer, and routing to appropriate destinations. Provided file maintenance assistance, retrieved information, and prepared closed files for distribution. Organized large volumes of paperwork; made independent work processing decisions; accurately and efficiently entered data; validated and routed electronic medical records; communicated effectively and courteously with internal and external customers; and appropriately applied related policies/procedures. Provided other administrative support such as copying and faxing claimant records and Consultative Exam documents, and met with physicians as necessary. Assisted Hearing Officers with conducting remote hearings, meeting claimants and utilizing video communications and equipment setup as needed. Education
Bachelor of Arts in Economics and Studio Art
Hollins University - Roanoke, VA
1989
Skills
• Excellent communication skills
• Team player and work well independently
• Great customer service skills
• Self-directed and ambitious
• Detail-oriented
• Proofreading
• Proactive
• AR/AP
• Dictation
• Strong interpersonal skills
• Well-organized
• Producer of high quality work
• Multitasking
• Filing and data archiving
• Data Entry
• Microsoft Office 365
• Microsoft Excel
• QuickBooks
• Adobe Acrobat
• PeopleSoft
• Microsoft Outlook
• Bookkeeping
• Computer skills
• Communication skills
• Computer literacy
• Microsoft Office
• Account Reconciliation
• Bank Reconciliation
• Document Management Systems
• General Ledger Accounting
• Accounts Payable
• Practice Management
• Journal Entries
• Financial Statement Preparation
• Accounts payable
• Accounting
• Accounting software
Certifications and Licenses
Real Estate License
Expired
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