Data Management Systems
Resume:
Cynthia Newman
832-***-**** ********@*****.***
Oil & Gas/Engineering Documentation Control Professional
Oil and Gas professional offering over 10 years’ expertise in onshore and offshore Information Management with a stable career within a top-performing company within Fortune 100 List, a successful career distinguished by commended performance, hard work, and proven results.
Experience in projects in various industries utilized alongside skills in conflict resolution, practical decision making, planning, organizing, and an ability to identify key issues within an organization, and provide resolution within the organizational plan.
Strong Communication Skills, highly organized individual with proven ability to interact well with clients while being detail oriented and self-motivated, with a global and cultural mindset achieved through working with variety of people from different ethnicities and backgrounds.
Highly skilled with various software such as Electronic Document/Data Management Systems, Microsoft Office, and Auto Cad, Coreworx and others.
PROFESSIONAL QUALIFICATIONS
●CoreWorx (Brava) • Sharepoint
●Asset Register • Microstation
●Documentum • SAP
●(Doc Express) • Lotus Notes
●Infoworks • LiveLink
●ProArc (Projects On Line) • Autocad
●eRoom • eBentley
●Aconex • Oversized Scanners
●TWIC Card Holder • Audits and Compliance
●Document Control • Project Management
●Onshore/Offshore • Management experience
●Documentation • Turnover experience
●Kickoff Execution and Orientation
●Hexagon SDx
●Procore
CAREER HISTORY
Sia-Partner’s 10/2023-Current
Documentation Lead Houston, TX
●Oversee document management for current and archived materials, including a wide range of technical and operational documents.
● Maintain and secure data retention and safeguard sensitive information, supporting the retrieval of both digital and physical records.
●Manage and streamline electronic document management systems, ensuring accurate and easily retrievable documentation.
● Process and track Requests for Information (RFIs) from internal and external parties, maintaining detailed logs.
●Perform regular audits on documentation for consistency and quality and coordinate necessary updates.
●Implement and maintain project-specific document control strategies and ensure alignment with organizational procedures.
●Train project teams in effective document management practices and system utilization.
●Foster continuous improvement and professional development within the department.
●Create proposal for Document Control head quarter
●Perform administrative tasks as needed and assist with migrations and audits.
●Track drawing update status, from intake of hand markups to final approval and distribution.
●Document Print Requests from internal staff/engineers and external approved clientele.
●Research applicable documentation in all network drives for the purpose of drawing document and project support.
●Coordinate updates to drawings/documents with third-party.
●Assist with Program data management.
●Create and/or improve existing documentation procedures and streamline across various product teams.
●Establishes and maintains consistency of databases and documentation as well as corporate processes used to ensure quality, design requirements, and environmental compliance.
●Manage and maintain as well as analyze and interpret the consistency for all documentation and support systems to ensure quality.
●Following established procedures and formats, research, and compiles technical data for use in routine documents or sections of documents such as manuals, procedures, and specifications.
●Obtain data and information from review of documentation, drawings, schematics and reports, consultation with technical staff members
Buckeye 09/2022-10/2023
Documentation Lead Houston, TX
●Receiving as-built drawing packages, Job Books, and other required documentation from project managers, engineers, drafters, and others.
●Tracking Documentation. Tracking documentation deliverables and maintaining KPI’s regarding receipt deadlines as outlined in the Document Management Plan.
●Record Distribution. Distributing asset records as outlined in the Document Management Plan.
●Documentation Maintenance. Updating, cataloging, and maintaining various integrity-related
documentation (weld x-ray, hydrotest information, tank repairs, etc.).
●Archiving Files. Archiving completed project files and handling requests for archived information
(i.e., relocations and facility).And other duties as assigned.
●Project training, developing new process and procedures
ConocoPhillips 07/2022-09/2022
Documentation Lead Houston, TX
●CCreate and/or improve existing documentation procedures and streamline across various product teams.
●Establishes and maintains consistency of databases and documentation as well as corporate processes used to ensure quality, design requirements, and environmental compliance.
●Manage and maintain as well as analyze and interpret the consistency for all documentation and support systems to ensure quality.
●Following established procedures and formats, research, and compiles technical data for use in routine documents or sections of documents such as manuals, procedures, and specifications.
●Obtains data and information from review of documentation, drawings, schematics and reports, consultation with technical staff members
Saipem America 05/2019 - 04/2020
Documentation Lead Houston, TX
●Developed project specific procedures, distribution matrix and training material for the project use.
●Manage contractors and project team with metadata turnover requirements.
●Liaison between Engineering and Clients to resolve any potential issues that may impact schedule
or budget as it related to the management of project documentation.
●Ongoing collaboration with IT to resolve all project system and software issues.
●Provided presentations and reports of all updates and project statuses.
●Maintained a daily incoming, outgoing document log and monthly master document report.
●Developed and implemented a migration plan to relocate documentation between multiple
document management systems for project use.
●Maintain data information and quality assurance for asset register.
●Audit department and contractors’ document management systems to ensure compliance.
●Coordinate daily duties and tasks processing incoming and outgoing requests.
●Perform the dual duties of documentation and information manager throughout the project.
●Manage multiple phased projects that run concurrently.
●Coordinate all project documentation received from contractors and vendors to be processed
amongst the document control teams.
●Process all incoming and outgoing project correspondence by receiving documents from a ftp site
and published into SharePoint.
●Manage SharePoint workflows for engineering team and trained the project team on the work
processes.
●Quality check all handover material to ensure compliance with company standards and
contractual obligations.
●Microsoft Teams to conduct meetings and house Small project documents
●Transfer As Built drawings from contractor to client for drawing close out.
Chevron 08/2009 - 11/2018
Documentation Control Manager/Information Manager Houston, TX
●Maintain data information and quality assurance for the asset register.
●Transfer as built drawings from contractor to client for drawing close out.
●Provide new project kick off meetings project document controllers, contractors, team members
on project procedures, standards and document numbering.
●Provide SharePoint and electronic document management system training to engineers and contractors
●SAP reporting
●Support team members in recording project documentation into Hexagon SDx. Distribute documentation for review and comments. Receive, distribute and track comments.
●Developed project material for the execution plan, work procedures and electronic document management system.
●Audit all project documentation and contractor documents throughout the project.
●Managed project workflows in SharePoint.
●Assist contractors and projects with document and data turnover procedures.
●Assist Operations with final data retrieval for closeout and organize electronic and hard copy final data.
●Managed document control and quality record keeping procedures including all production recorded into Hexagon SDx.
●Participated in the system testing for long term improvements and functionality.
●Collaborate with IT to resolve all system and software issues related to the electronic document
management systems.
●Develop and implement work processes to migrate documentation from eRoom to Coreworx and
SharePoint.
●Quality check all handover material to ensure compliance with company standards and
contractual obligations
●Transfer As Built drawings from the contractor to client for drawing close out.
●Maintained electronic and hardcopy records in Iron Mountain.
●Manage multiple phased brownfield and major capital projects that run concurrently.
●Assisted in the executing of project Lean Sigma to evaluate effective ways to cut project cost.
●Provide managers with presentations and status reports.
●Perform the dual duties of Documentation and Information Manager throughout the project.
●Develop and maintained the distribution matrix, user work groups.
●Conduct document control interviews for potential candidates for home office & job site.
●Coordinate duties and task between document control groups.
●Coordinate document control man hours throughout project.
●Coordinate with Major Capital Project management team transitioning project metadata from to new systems for stakeholders.
●Assisted Management with contract changes to implement required data changes for document management system purposes.
EDUCATION
Bachelor of Science Degree
University of Houston - Downtown
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