Executive Assistant Administrative Support

**/**** - *******

SUMMARY

Executive Assistant / University California Davis - Davis, CA

Executive Assistant to the Director - Basic Needs Initiative Experienced Executive Assistant at the University of California Davis, forward-thinking, managed in aiding company leaders with key functions. Gifted at managing busy schedules, organizing projects, and providing stellar administrative support to executive team. Analyzes, prioritizes, and completes tasks with professionalism and sound judgment. With over 20 years of experience as an Executive Assistant, I excel in multitasking, prioritizing tasks, and meeting deadlines effectively. Proficient in Microsoft Office Suite, I have a proven history of quickly learning and adapting to new software applications.

Possessing a cheerful outlook and strong interpersonal skills, I manage confidential information with professionalism. Adaptable to changing environments, I thrive in fast-paced work settings and keep an elevated level of organization with meticulous attention to detail. My decision-making, problem-solving, and judgment skills are exceptional, along with excellent verbal and written communication abilities. Experienced in managing meetings, delegating assignments, and coordinating schedules, I manage conflicts with tact and balance while overseeing special projects and presentations effectively.

I am drawn to the role of providing executive-level support and aiding other leaders with administrative tasks due to several reasons. Firstly, I thrive in challenging environments where organization, diligence, conflict resolution, and effective time management are essential. The opportunity to coordinate meetings, manage agendas, work independently, and ensure that all activities run smoothly aligns perfectly with my strengths and professional goals. PRONOUNS

she/her

SKILLS

• Executive Administrative Support

• Independently driven

• Customer Service

• Information confidentiality

• Conflict Resolution

• Project Oversight

• Budget Management

• AR/AP

• Human Resources Coordination

• Recruitment and Onboarding

STACI GONZALES

Woodland, CA 95695 Caldwell, ID 83605

***************@*****.*** / 530-***-****

• Resource Allocation

• Procurement

• Vendor and Supplier Coordination

• Financial Management Systems Administration

• Travel Arrangement and Coordination

• Expense Reporting

• MS Word:

As a proficient professional user of Microsoft Word with experience at UC Davis and throughout my career, my ability with the software has been extensive and highly beneficial. During my time at UC Davis, I used Microsoft Word to create a variety of documents, including reports, presentations, flyers/announcements, and newsletters. I am proficient in formatting text, using various fonts and styles, creating tables, and using bullet points to organize information effectively. Additionally, I am skilled in inserting and formatting graphics, such as charts and images, to enhance the visual appeal of documents.

My experience at UC Davis has honed my abilities to edit and proofread content, track changes, and collaborate with peers on projects using Microsoft Word. I am also familiar with using templates and themes to create visually appealing and professional-looking documents that meet academic and professional standards.

• MS Excel:

My experience as a proficient professional user of Microsoft Excel, coupled with my time at UC Davis, has equipped me with the skills necessary to use the software for a wide range of analytical and reporting tasks in academic, professional, and research settings.

In supporting leadership in diverse roles and responsibilities, I have effectively used Microsoft Excel to streamline administrative tasks, create cohesive project management tools, track timelines and deadlines, and develop insightful financial and other reports for executive reviews. For example, I have developed Excel spreadsheets to organize meeting agendas, track action items and progress updates, financial tracking, and compile data analytics to support strategic decision-making.

My experience also includes using Excel for scheduling and calendar management, event planning, budget tracking, and resource allocation. I have also used Excel for managing contacts and tracking correspondence with other UC stakeholders as the “Events Coordinator” for the department.

• MS PowerPoint:

In utilizing Microsoft PowerPoint to support Leadership across various functions, I have played a vital role in enhancing communication, presentation, and decision- making processes within our organization.

I have used PowerPoint to create visually compelling and informative presentations for executive meetings, board discussions, and stakeholder engagements. I have developed dynamic slideshows that effectively convey complex information, data analysis, strategic plans, and key messages in a clear and engaging manner to support presentations and communication efforts.

Additionally, I have used PowerPoint to develop training materials, onboarding presentations, and internal

communication materials to support in issuing information, aligning team members, and driving organizational goals.

• MS Outlook:

As a seasoned professional adept at using Microsoft Outlook as a primary tool for organization and communication in supporting Leadership across various functions, I have played a pivotal role in enhancing productivity,

collaboration, and efficiency within teams.

In a support role Outlook has been my go-to platform for managing daily communication, scheduling appointments, coordinating meetings, and organizing tasks for Leadership. I have effectively used Outlook's email, calendar, and task management features to streamline communication, prioritize activities, and ensure prompt responses to queries and requests.

My ability in Outlook extends to setting up and managing email accounts, creating distribution lists, and organizing folders to streamline incoming and outgoing messages. I have also used Outlook's calendar function to schedule appointments, set reminders, coordinate meeting logistics, and share availability with internal and external stakeholders to facilitate efficient time management for Leadership.

• Adobe Acrobat Pro:

As a professional with experience using Adobe Acrobat Pro as a primary tool for organization and communication in supporting Leadership across various functions, I have been instrumental in streamlining document management,

collaboration, and information sharing within organizations. In my role Adobe Acrobat Pro has been my primary source for creating, editing, securing, and sharing PDF documents. I have effectively used Acrobat Pro's powerful features to convert various file formats into high-quality PDFs, combine multiple documents into a single PDF, and annotate, highlight, and edit text and images to ensure clear and exact information presentation.

CLIFTON STRENGTHS

• Positivity

• Communication

• Connectedness

• Strategic

• Includer

01/2007

01/2003

01/2003

EDUCATION AND TRAINING

Bachelor of Science: Business Management

University of Phoenix

Associates of Arts and Sciences: Human Development, Family Studies Woodland Community College

Adult Supervision

American River College

EDUCATIONAL HIGHLIGHTS

• Recipient of the “Helen Nash” Academic Scholarship

• Commencement Speaker Graduating class of 2003

REFERENCES

• Leann Castaneda, Business Manager, Development and Alumni Relations, UC Davis - Professional 530-***-**** ************@*******.***

•

Richard Ronquillo, Associate Director Departmental and Student Outreach, Student Housing & Dining Services, UC Davis - Professional

661-***-**** **********@*******.***

• Lizanne Shera-Seitz, Marketing Project Manager, Student Housing & Dining Services, UC Davis Professional 916-***-**** *******@*******.***

• Lyzette Perez, Mental Health Case Manager, Student Housing & Dinning Services, UC Davis Professional 310- 594-9787 ********@*******.***

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