Executive Assistant Human Resources

MELANIE ALVAREZ

Bronx, NY ***** • 917-***-**** • ***********@*****.***

WEBSITES, PORTFOLIOS, PROFILES

• https://www.linkedin.com/in/melanie-a-7abaa31b/

PROFESSIONAL SUMMARY

Results-oriented and highly skilled Human Resources Generalist with extensive experience managing diverse HR functions and providing comprehensive administrative support to executive teams. Proven expertise in full-cycle recruiting, onboarding processes, HR policy development, and employee relations. Adept at ensuring compliance with local, state, and federal regulations while conducting thorough investigations and offering guidance on employee-related issues. ACCOMPLISHMENTS

SOMOS Exemplary Service Award 2019

SKILLS

• Employment Record Verification

• ExtensisHR PEO

• Online Position Posting

• New Hire Orientation

• Skilled in HRIS Management

• Employee Onboarding

• Background Checks

• Candidate Sourcing

WORK HISTORY

Human Resources Administrator

SOMOS Community Care / SOMOS Innovation - Bronx, NY 05/2017 - 10/2023

• Managed complex benefits administration tasks, ensuring timely enrollment and accurate record-keeping for all employees.

• Maintained accurate employee records through diligent documentation of personal information, job history, performance evaluations, and other relevant data.

• Established strong relationships with external partners, including recruiters, educational institutions, and industry associations, to expand organizational reach in talent acquisition efforts.

• Managed employee leaves of absence, ensuring compliance with applicable laws and maintaining clear communication channels between employees and management.

• Handled onboarding process for newly hired employees, including distributing all paperwork.

• Prepared new hire letters, employee contracts, and corporate policies.

• Streamlined HR efficiencies, coordinated new hire orientations, and provided onboarding and training for new employees. Executive Assistant to Chief Business Development Officer SOMOS Community Care / SOMOS Innovation - Bronx, NY 05/2017 - 01/2020

• Managed projects that measured and tracked monthly division results and other project management processes.

• Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.

• Streamlined executive communication by managing emails, phone calls, and scheduling appointments. Executive Assistant (Temp)

Advocate Community Providers / SOMOS Community Care - New York, NY 03/2017 - 05/2017

• Streamlined executive communication by managing emails, phone calls, and scheduling appointments.

• Supported executives in decision-making processes by conducting research and presenting findings in clear formats.

• Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly. Executive Assistant

Winston Staffing Services - New York, NY 10/2016 - 05/2017

• Temporary Executive Assistant position transitioned to a permanent position.

• Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.

• Provided professional administrative support during board meetings, including agenda preparation and minute-taking. Executive Assistant (Temp)

Mount Sinai Queens - Queens, NY 10/2016 - 02/2017

• Supported the Chief Medical Officer in managing key meetings and minutes.

• Supported executive staff by scheduling meetings, coordinating travel arrangements, and preparing crucial documents.

• Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders. Executive Assistant / Office Manager

North Eastern Cleaning - Hicksville, NY 11/2015 - 10/2016

• Implemented and managed QuickBooks online processes, streamlining and generating invoices.

• Scheduled contracted client jobs, ensuring customer service was seamless.

• Managed vendor relationships, negotiating contracts for cost savings while maintaining high-quality services. Clerkship Coordinator

Icahn School of Medicine - New York, NY 12/2013 - 11/2015

• Scheduled and administered orientations, clerkship rotations, and scheduled conferences for medical students' 3-month rotations.

• Proctored USMLE quarterly Board exams and graded staff evaluations.

• Enhanced program effectiveness by designing and implementing comprehensive education plans tailored to individual student needs.

• Streamlined administrative processes for improved efficiency, allowing more time for curriculum development and student support.

Human Resources Assistant (Temp)

Winston Staffing Services - New York, NY 05/2013 - 12/2013

• Liaison between HR and LA Office managing employment verifications and benefits.

• Managed the attorneys' group coverage and entered hours into the Ceridian payroll system.

• Assisted in payroll processing to ensure timely delivery of paychecks to all employees.

• Supported the team's ad-hoc day-to-day projects to assist the Human Resources Office Manager. Executive Assistant

Lower East Side Harm Reduction Center - New York, NY 03/2010 - 11/2012

• Supported Executive director, managed Accounts Payable, Payroll, and requisition of supplies.

• Managed all new hire onboarding processes, including interviews, enrollments of benefits, and managing personnel records.

• Streamlined office operations by implementing efficient administrative processes and organizational systems.

• Managed vendor relationships, negotiated contracts, and secured cost-effective services for the organization. EDUCATION

Information Processing Berkeley College - New York, NY CUNY School of Professional Studies Expected in 06/2026 B.S. in Health Services Administration

CERTIFICATIONS

New York Notary Public

NNA Certified Notary Signing Agent

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