Executive Assistant Office Manager
Resume:
Jessica Backurz
*** * ********* *****, ******, Texas 78704
********@*****.***
Quick learner with a sunny disposition and strong attention to detail. Passionate about people and creates a warm and welcoming environment. Critical thinker who loves systems and organization. Team player who remains flexible in approach and is up for a challenge. Education
University of West Florida
Bachelor’s Degree in Legal Studies
- Excited to learn and grow
- Exceptional organizational skills
- Expert at prioritizing
- Excellent multitasker
- Strong written and communication skills
- Approaches problems creatively and thinks outside the box
- A strong desire to serve as a force for good with a predisposition to see the best in people
- Works autonomously and with limited direction
- High energy, positive outlook, natural ability to turn lemons into lemonade Career Track
ClosedLoop - Austin, TX
Executive Assistant to CEO and Office Manager March 2023 - Current
- Supports executive team with calendar management, scheduling meetings, coordination of travel arrangements, and performing general assistant tasks
- Personal support to the CEO, including travel arrangements, hosting and planning parties, hiring housekeepers and contractors, household management, project management, fixing equipment and appliances, appointment booking for kids, etc.
- Performs general maintenance and upkeep of the office, including liaising with the building manager and outside vendors, shipping and receiving deliveries, ordering snacks, furniture, kitchen supplies, cleaning, etc.
- Supports the HR and IT teams with equipment setup, delivery, return, reimaging as well as maintain an accurate inventory of current company tech equipment
- Built and manages relationships with vendors and negotiate vendor contracts
- Coordinate scheduling of team meetings and manage meeting material
- Owns the planning and execution of company happy hours, parties, team activities, and more
- Research and order employee gifts, company apparel, and promotional materials
- Heavy involvement with cultural programming to include event planning, team building, conferences, retreats, and after hours events
- Works closely with HR to support the stewardship of internal Culture Committee and ongoing involvement with initiatives that reinforce and support the company mission Write of Passage - Austin, TX
Production Studio Manager and Head of Hospitality Services April 2022 - March 2023
- Assisted with building and designing a production studio
- Primary contact for all studio guests:
- Podcast Guest
- Team Members
- Designers
- Contractors
- Housekeeping
- Maintenance
- Created and managed the organization of each room in the studio
- Created and managed systems virtually to reflect the studio’s physical spaces
- Maintained studio calendar
- Ensured the studio was photo ready each day
- Created personalized gifts
- Responsible for all out-of-studio errands
- Managed all studio purchases
- Managed all studio inventory
- Managed all food catering
- On-call for overnight guest assistance
- Managed all merchandise items
- Created guest maps, and user guides
- Organized mail and packages
- Assembled furniture and production equipment
Equinox - Austin, TX
Personal Trainer July 2021 - February 2022
-Established and maintained a personal training client base
- Move/Lift items weighing 60+ pounds daily while standing for 12+ hours daily
-Conducted sales of training packages
-Designed customized programs
-Conducted monthly check-ins
-Maintained and organized scheduling
-Motivated members by connecting and building relationships Henry Mayo Fitness & Health - Santa Clarita, CA
Lifestyle Specialist 2017 - 2021
-Lead monthly informational speaking events for the community
- Remained flexible to meet the demands of all clients
-Worked with a wide variety of people each day
-Ran and maintained Cardiac Rehab Program
-Program design/collaboration with registered dietitians and physical therapist
-Conducted sales of training packages
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